texas travel reimbursement rates

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Mileage is calculated from a traveler’s designated headquarters to duty point or common carrier, and back to designated headquarters. Expenses for mileage between a traveler's residence and headquarters (commute) will not be reimbursed.

Coordination is encouraged for two or more employees traveling to the same duty point.

Annual Mileage Rates

Calendar year 2023.

Texas State's maximum mileage reimbursement rate for 2023 was 65.5 cents per mile .

Calendar Year 2024

Texas State's maximum mileage reimbursement rate for 2024 is 67 cents per mile .

Calculating Mileage

Refer to the Annual Mileage Rate section to determine the reimbursement rate for specific travel dates.

Travelers requesting mileage reimbursement may select the following options for calculating mileage:

Vehicle odometer readings

The T-3 Daily Mileage Worksheet must be attached to the Expense Report as supporting documentation

Concur built-in mileage calculator

Common Carrier

• One round trip, including parking for the duration of the trip; or
• Two round trips, including short-term parking expenses, when a traveler is driven to a common carrier.

Cost of Fuel Rate

Use "Regular Gasoline Retail Price" U.S. rate.

For your Trip Optimizer, choose the U.S. retail price provided by the U.S. Energy Information Administration's weekly fuel update.

Note: The rate approved on your travel request will be the rate applied to the dates of travel on your expense report.

Designated Headquarters

Designated headquarters is the location of the traveler's permanent work assignment. Designated headquarters other than San Marcos or Round Rock must be approved by the Vice President of Finance & Support Services. Working remotely from home does not change your designated headquarters.

Gasoline & Diesel Fuel Update

U.S. Gasoline and Diesel Fuel Retail Prices (National and Regional)

Mileage in Lieu of Out-of-State Air Travel

Travelers may request a mileage reimbursement for personal reasons even though air travel is the appropriate form of transportation, if such costs shall not exceed the cost of airfare.

Airfare cost is based on the lowest regular coach fare available, plus transportation costs to and from the airport and estimated parking fees incurred, had the traveler opted to travel by air. The regular coach fare must be obtained from the university’s designated travel agency.

To support the reimbursement, travelers should use the T-1 Transportation Cost Equivalency form.

Personally Owned Vehicles

Travelers may use a personally owned vehicle for university business if it is:

• More cost effective than renting a car, taking a taxi, or other transportation methods, OR
• Saves time.

Those authorized to travel via a personally owned vehicle will be reimbursed in accordance with the standard mileage rate, which includes automobile expenses such as fuel, lubrication, towing charges, repairs, replacements, tires, depreciation, insurance, etc. These and other automobile expenses will not be reimbursed.

When two or more persons traveling on university business share a personally owned vehicle, only the driver may claim reimbursement for mileage.

Toll Expenses

Parking and toll expenses are reimbursable when properly documented on the Expense Report. Receipts are the primary form of documentation, but the Tollsmart Calculator may also be used.

For guidance, please review the Tollsmart Calculator Procedures .

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Reimbursement Rate Changes and Updates for Texas Medicaid Procedure Codes Effective January 1, 2024, and September 1, 2024

Note: Texas Medicaid managed care organizations (MCOs) must provide all medically necessary, Medicaid-covered services to Medicaid members who are enrolled in their MCO. Administrative procedures, such as prior authorization, precertification, referrals, and claims and encounter data filing, may differ from traditional Medicaid (fee-for-service) and from MCO to MCO. Providers should contact the member’s specific MCO for details.

Effective for dates of service on or after January 1, 2024, and September 1, 2024, reimbursement rate changes and updates for procedure codes that were presented at a public rate hearing on May 21, 2024, will be implemented for Texas Medicaid.

The following topics were covered at the public rate hearing:

Effective for Dates of Service on or After January 1, 2024

• Indian Health Services (HIS) Procedure Code 1-T1015
• Medical Transportation Program

The Texas Medicaid & Healthcare Partnership (TMHP) will reprocess any affected claims that are identified. Providers are not required to appeal the claims unless they are denied for additional reasons after reprocessing is completed.

Effective for Dates of Service on or After September 1, 2024

• Cardiovascular System Surgery
• Digestive System Surgery
• Eye and Ocular Adnexa Surgery
• Physician Administered Drugs – Non-Oncology
• Physician Administered Drugs – Oncology
• Physician Administered Drugs – Vaccines & Toxoids
• Proton Therapy
• Renal Dialysis Medication
• Respiratory System Surgery
• Urinary System Surgery
• Vision Device
• Biomarkers (SB 989)
• Home Telemonitoring (G0511)
• Office Setting Skin Substitutes
• Physician Administered Drugs – Non-Oncology (J0131)
• Renal Dialysis Procedure Code J1756
• Third Quarter HCPCS Drugs
• Fourth Quarter HCPCS Drugs

For more information, call the TMHP Contact Center at 800-925-9126.

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• Per Diem Lookup

Privately owned vehicle (POV) mileage reimbursement rates

GSA has adjusted all POV mileage reimbursement rates effective January 1, 2024.

* Airplane nautical miles (NMs) should be converted into statute miles (SMs) or regular miles when submitting a voucher using the formula (1 NM equals 1.15077945 SMs).

For calculating the mileage difference between airports, please visit the U.S. Department of Transportation's Inter-Airport Distance website.

QUESTIONS: For all travel policy questions, email [email protected] .

Have travel policy questions? Use our ' Have a Question? ' site

PER DIEM LOOK-UP

1 choose a location.

Error, The Per Diem API is not responding. Please try again later.

No results could be found for the location you've entered.

Rates for Alaska, Hawaii, U.S. Territories and Possessions are set by the Department of Defense .

Rates for foreign countries are set by the State Department .

2 Choose a date

Rates are available between 10/1/2022 and 09/30/2025.

The End Date of your trip can not occur before the Start Date.

Traveler reimbursement is based on the location of the work activities and not the accommodations, unless lodging is not available at the work activity, then the agency may authorize the rate where lodging is obtained.

Unless otherwise specified, the per diem locality is defined as "all locations within, or entirely surrounded by, the corporate limits of the key city, including independent entities located within those boundaries."

Per diem localities with county definitions shall include "all locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties (unless otherwise listed separately)."

When a military installation or Government - related facility(whether or not specifically named) is located partially within more than one city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the rates which apply to the cities and / or counties, even though part(s) of such activities may be located outside the defined per diem locality.

• What is travel insurance?
• Average cost
• When to buy travel insurance
• Average cost by age
• What does travel insurance cover?

Travel Insurance Cost: Average Travel Insurance Prices in 2024

Affiliate links for the products on this page are from partners that compensate us (see our advertiser disclosure with our list of partners for more details). However, our opinions are our own. See how we rate travel insurance products to write unbiased product reviews.

• The average travel insurance premium this week is $297.42, down about 0.38% compared to last week.
• For travel in the United States, the average premium is $175 to $350.
• Travel insurance protects against delayed baggage, trip cancellation, and more.

The average cost of travel insurance fluctuates throughout the year, based on demand and whether or not school's in session. Also keep in mind that where you're traveling and how many people are taking the trip will affect your exact premium.

Understanding Travel Insurance

Travel insurance plans can cover both domestic and international travel. It could protect against something as familiar as delayed baggage (experts estimate 85% of lost luggage is returned to its owner within 48 hours) or as complicated as trip cancellation.

The benefits and limitations of travel insurance vary based on the company and plan. Above all else, this insurance coverage offers peace of mind.

Some credit cards offer a limited amount of travel insurance annually. If you need clarification on what your credit card offers, contact your provider to verify. These plans are great for cancellations and interruptions but may not cover more costly losses associated with unexpected medical expenses or emergency evacuations.

Individual travel insurance plans include this and much more. Travel insurance protects travelers from the unexpected when away from home.

Average Cost of Travel Insurance by Destination

Some countries are naturally more expensive travel destinations due to higher flight and lodging costs, which could increase travel insurance costs. Travel insurance will generally cost 5% to 10% of your total trip price, according to SquareMouth travel insurance .

Here's how the prices stack up:

Source: SquareMouth

How Far in Advance to Purchase Travel Insurance

According to an AAA travel survey , 88% of travelers say that reimbursement after a trip cancellation is the most valuable benefit of trip insurance.

According to data gathered by SquareMouth in the last six months, travelers tend to purchase trip cancellation travel insurance 53 days before their trip. Meanwhile, travelers without trip cancellation insurance will buy a policy approximately 16 days before their trip. Regardless of when you buy, cancellation protection can kick in to protect you against the unexpected.

Average Cost of Travel Insurance by Age

A traveler's age is a significant factor in determining the cost of travel insurance. The older a traveler is, the higher travel insurance premiums are. For instance, a senior traveler may need more insurance for health-related emergencies than a millennial.

When calculating your travel insurance premium, travel insurance providers consider the likelihood of a medical emergency.

Get your free travel insurance quote with SquareMouth »

Travel Insurance Rate Tips

Travel insurance rates through most providers fall between 4% and 8% of the total trip cost. Like the cost of flights, cruises, etc., rates may vary substantially based on the season, your original location, your destination, and other factors. This week, the average cost of a policy was close to $300.

To save money on travel insurance, tailor your policy to your specific needs and avoid unnecessary extras. You should also shop around to compare quotes from multiple insurers. Opting for an annual plan if you're a frequent traveler, checking existing coverages from other insurance policies or credit card benefits, and choosing a policy with a higher deductible can significantly lower your premiums. Always read the fine print to understand your coverage fully, ensuring you don't pay for redundant or irrelevant features.

To find affordable travel insurance, consider using online comparison websites like SquareMouth or InsureMyTrip to see rates from various providers. Other ways to save include purchasing directly from insurance companies, exploring package deals from travel agencies or airlines, utilizing included coverage from credit card benefits, and checking for discounts through membership organizations such as AAA or AARP.

Editorial Note: Any opinions, analyses, reviews, or recommendations expressed in this article are the author’s alone, and have not been reviewed, approved, or otherwise endorsed by any card issuer. Read our editorial standards .

Please note: While the offers mentioned above are accurate at the time of publication, they're subject to change at any time and may have changed, or may no longer be available.

**Enrollment required.

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