business travel tips 2023

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Navigator Blog   >   The Top Business Travel Articles of 2023

The Top Business Travel Articles of 2023

Business travel continues to rebound in the post-pandemic era, and a majority of industry members believe that global travel is mostly or fully recovered . With that optimism came a “resetting” mindset within the travel industry this year. Organizations took a step back to analyze their travel programs, and in many cases that involved returning to the basics. Topics that focused on fundamentals like cost saving measures, policy tools, and procurement strategies were highly researched and sought after. As we collectively prepare for the new year, here are the top takeaways from our most popular articles in 2023:

Procurement Strategies to Try with Your Corporate Travel Program

After facing significant limitations with contract negotiations in the past few years, 2023 saw travel managers leveraging procurement in more targeted ways . Teams responsible for selecting travel-related services recalibrated their approaches to manage their travel programs more efficiently. Procurement strategies that prioritized smart sourcing were found to be the most effective, such as negotiating multi-year contracts with travel suppliers to optimize spend. Contract management continued to evolve this year as well, with emphasis put on supplier contract exclusions and business advancement plans. To get the most out of supplier relationships in the new year and beyond, businesses should review and evaluate their policy with a trusted travel partner.

How to Prevent Flight Cancelations from Disrupting Your Business Travel

Organizations were eager to avoid the turbulence that comes with flight cancelations, especially as airlines changed their schedules and business models this year. Wide-scale cancelation events demonstrated the importance of preparing corporate travel programs for the unexpected, and partnering with a TMC to help build a stronger policy . The right travel management partner can help track unused tickets, for instance, and automatically apply existing credits to future travel. Instead of taking a reactive approach after a flight disruption has already affected your travel, avoid the frustrations altogether by partnering with a travel management company that understands your company’s unique goals.

4 Ways to Maximize Your Travel Program with an Online Booking Tool

2023 further showed how online booking tools can be utilized to support duty of care for business travelers. The best OBT solution for your business should have a user-friendly interface that matches the size and scope of your organization, while adhering to individual and group travel needs. The primary ways an online booking tool can improve travel programs are through compliance support, prioritizing duty of care, reducing spend, and saving time. A TMC can help maximize these OBT benefits, and as an Elite Partner of SAP Concur, the Direct Travel team is uniquely positioned to help configure your online booking tool in a way that improves your travel policy.

Top Business Travel Tips for Staying Productive on the Road

With business travel returning to pre-pandemic levels, travelers this year were eager for ways to enhance their efficiency and balance work objectives while on the road. Frequent travelers found it useful to book direct flights to eliminate the connection factor, and prioritize early morning flights for the best chance at avoiding delays. Once at the destination, establishing and sticking to a routine for sleep, nutrition, and exercise proved very effective. Businesses also found it beneficial to have their employees join loyalty and trusted traveler programs such as TSA PreCheck as an additional way of helping them feel more efficient and productive on the road. To build on these benefits even further, a travel management company is an excellent resource to help you care for your travelers .

What the Rise of the Independent Traveler Means for Your Travel Program

Solo travel continued to increase this year, especially due to hybrid and remote work. Companies sought to understand the risk management implications of this “new” type of traveler and looked for ways to update their corporate travel policies accordingly. Organizations in this situation need access to travel intelligence and risk management tools so their travelers have a direct line to the right resource in any given emergency. At Direct Travel, our partnership with Crisis24 elevates risk management standards by ensuring all employees are able to travel safely, seamlessly, and with peace of mind. Before allowing team members to venture abroad solo, a company should assess its travel policy to ensure it includes safety guidelines and protocols – especially for those most at risk.

Looking Forward

In 2023, travel programs were recalibrated and there was a focus on re-mastering the basics when it came to policies and procedures. Resources on how to reduce spend, increase productivity, and prioritize duty of care all proved especially useful.

With the new year just days away, organizations can more successfully prepare for a fresh year of business travel if they have a trusted partner in their corner. To incorporate more insights like these into your 2024 travel program goals, get in touch with our team at Direct Travel .

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25 Business Travel Planning Tips for 2024: Your Ultimate Guide.

December 5, 2023

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Posted on december 5, 2023, introduction:.

As a frequent business traveler, you understand the importance of meticulous planning to ensure a successful trip. From flights and accommodations to meetings and events, every detail matters. In this article, we’ll provide 25 essential business travel planning tips for 2024 that will make your journey smoother, more efficient, and less stressful. So, let’s delve in and discover how you can optimize your travel plans for the upcoming year.

1. Determine Your Travel Needs:

Before planning your trip, identify your travel’s purpose, dates, and specific requirements. Consider transportation options, meeting or event locations, and any additional needs.

2. Set Your Budget:

Establish a budget that aligns with your company’s policies and restrictions. Consider all expenses, such as flights, accommodations, meals, and transportation, to manage your finances better.

3. Book Flights and Accommodations:

Book your flights and accommodations early to secure the best prices and options. Utilize online travel booking sites like Expedia, Kayak, or Orbitz for flight comparisons and sites like Airbnb and Booking.com for a wide range of accommodation choices.

4. Plan Your Schedule:

Once your travel arrangements are confirmed, plan your schedule accordingly. Take note of any pre-scheduled meetings or events and consider any time differences between your base and destination. Utilize calendar apps or travel planning apps to keep track of your itinerary.

5. Pack Efficiently:

Make packing less stressful by creating a comprehensive packing list. Consider the climate and culture of your destination, pack versatile clothing items, and utilize packing cubes or compression bags to maximize space in your luggage.

6. Manage Expenses:

Keep track of your expenses by saving receipts and using expense-tracking apps like Expensify or Concur. Familiarize yourself with your company’s expense policies and restrictions, ensuring compliance throughout your trip.  Use a tool like Moss to keep track of your budget and to take advantage of virtual credit cards, which are much harder to lose than physical ones.

7. Stay Connected:

Ensure you have the necessary devices and chargers to stay connected during your business trip. Consider using mobile hotspots or purchasing local SIM cards for internet access. Stay connected with colleagues and clients using apps like Skype. For those traveling Down Under, consider opting for an eSIM with unlimited data for Australia to ensure seamless connectivity throughout your stay.

8. Stay Healthy:

Maintain your well-being while traveling by getting enough rest, staying hydrated, and exercising regularly. Research local health risks and take necessary precautions, such as COVID-19 vaccinations or using insect repellents. Carry any required medications or prescriptions for international trips.

9. Be Prepared for Emergencies:

Despite careful planning, emergencies can happen. Prepare for unexpected situations like lost luggage, flight cancellations, or medical emergencies. Keep important documents safe and have emergency contact information readily available.

10. Reflect and Learn:

After each business trip, take time to reflect on your experience. Identify areas for improvement and learn from any challenges you have encountered. Apply your new knowledge to enhance your travel planning process for future trips.

11. Make the Most of Your Downtime:

While your primary focus is work, remember to enjoy your downtime. Explore the local area, try new restaurants, and immerse yourself in cultural events. Utilize your free time to recharge and make your trip more enjoyable.

12. Network and Build Relationships:

Take advantage of business travel opportunities to network and build relationships. Attend industry events, connect with professionals in your field, and engage in meaningful conversations that can benefit your career.

13. Stay Organized with Travel Apps:

Utilize travel planning apps like TripIt to consolidate all your travel details in one place. These apps provide real-time updates, itineraries, and notifications, ensuring a smooth and organized travel experience.

14. Research Local Customs and Etiquette:

Before your trip, research the local customs and etiquette of your destination. Understanding cultural norms and adapting accordingly will help you navigate business interactions more effectively.

15. Optimize Travel Rewards Programs:

If you frequently travel for business, join travel rewards programs by airlines, hotels, and car rental companies. Earn points and enjoy benefits like priority boarding, room upgrades, and discounted rates.

16. Stay Up to Date with Travel Advisories:

Stay informed about travel advisories and any changes in local regulations or safety concerns. Subscribe to travel alert notifications and check official government websites for the latest information.

17. Utilize Travel Insurance:

Consider obtaining travel insurance to protect yourself against unforeseen circumstances. Travel insurance can provide coverage for trip cancellations, medical emergencies, and lost or delayed luggage.

18. Streamline Travel Documents:

Keep your travel documents organized and easily accessible. Use document holders or digital storage options to store passports, visas, tickets, and other essential documents. It’s crucial to check the Passport Visa requirements for your destination well in advance to ensure hassle-free entry and compliance with international travel regulations.

19. Research Ground Transportation Options:

Research transportation options at your destination, including public transportation, rideshare services, or car rentals. Familiarize yourself with local transportation systems to save time and navigate efficiently. For those considering vehicle disposal options before a long business trip, UsJunkCars offers a convenient and eco-friendly solution.

20. Stay Productive During Travel:

Make the most of your travel time by being productive. Utilize in-flight or commute time to catch up on emails, prepare presentations, or engage in professional development activities.

21. Stay Secure:

Prioritize your personal and data security while traveling. Use secure Wi-Fi networks and avoid accessing sensitive information on public networks. Enable two-factor authentication for your devices and consider using a virtual private network (VPN) for added security. Specifically, in cases of remote work, utilizing a business VPN is recommended to ensure secure access to work-related resources and data.

22. Share Itinerary with Colleagues:

Keep your colleagues informed about your travel plans by sharing your itinerary with them. This ensures they can reach you when needed and know your availability for meetings or collaborations. Consider this as a safety measure as well, so someone always knows where you are in case of an emergency.

23. Familiarize Yourself with Local Transportation:

Learn about the local transportation options at your destination, such as subway systems, bus routes, or bike-sharing services. Familiarize yourself with transportation apps or maps to navigate efficiently.

24. Embrace Travel Technology:

Take advantage of travel technology to streamline your experience. Use mobile boarding passes, digital wallet apps for payments, and language translation apps to communicate effectively in foreign languages. Also utilize travel apps and websites to complete necessary documentation ahead of time, such as  SG Arrival Card  for entry into Singapore or electronic visa applications.

25. Enjoy the Journey:

Remember to enjoy the journey itself. Embrace new experiences, appreciate different cultures, and make the most of your business travels . Maintain a positive mindset and make each trip an opportunity for growth and exploration.

Conclusion.

With these 25 business travel planning tips for 2024, you’ll be well-equipped to navigate the challenges and make the most of your business trips. Every aspect of your travel planning is covered, from careful budgeting and efficient packing to staying connected and embracing new experiences. Implementing these tips will ensure a smoother, more enjoyable, and successful business travel experience in the year ahead.

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Small Business Trends

17 business travel safety tips.

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Business travel is a balance of being safe while sticking to your plans, but it’s often difficult to know whether you’re traveling as safely as possible. Therefore, it’s essential to keep safety a top priority when undertaking international business travel or domestic travel. That’s why this article is looking more closely at business travel, and specifically, business travel tips to help you travel more safely for work, including state department advice.

What is the Biggest Risk for Business Travellers?

With business, travel comes quite a few risks, so it’s important to stay aware and take extra care. For example, you might be traveling to far destinations with political unrest or other issues, taking sensitive or confidential information as well as expensive office equipment.

During business travel, it’s important to protect yourself and your belonging just as you would with personal travel. For females, it’s also crucial to seek out travel safety tips for women specifically to ensure you’re feeling safe and comfortable before leaving and while in your destination.

Top Travel Safety Tips for Business Travellers

To help make business travel as smooth as possible, we’ve put together some practical tips to help you travel safely. While this isn’t a complete list, these tips are a great starting point to help you plan a safe and productive business trip.

Read More: business travel tips

1. Purchase travel insurance

Business travel often means that you’re traveling with sensitive information and office equipment. Purchasing travel insurance protects your trip not only in case of cancelations and delays but also the contents of your belongings while traveling to keep you perfectly safe.

2. Keep your important documents safe

When traveling for work, you’re likely going to carry crucial documents – both personal and professional with you. That might include:

• Driver’s license
• Work clearance
• Work visa documents/entry authorization
• Competitive research and/or product information

Keep your documents in your hotel room as much as possible, and use the safe for storing important information for when you’ve left your room to prevent any issues. Save copies of the documents on Google Drive for an extra layer of protection.

3. Keep an eye on personal belongings

Like your documents, keeping your personal belongings safe should be a priority. Use the hotel safe when possible, but also invest in travel equipment that has a protective element when you’re out in the city. For example, a tamper-proof day bag or something like a messenger bag where it’s kept close to you can help keep your valuables safe when out of the hotel.

4. Don’t put all your money in one place

Always separate your credit cards and cash when traveling. Generally, the safest bet is to keep some cash and one card with you and leave an emergency credit card and some cash in different bags like your suitcase and carry-on. This ensures that you always have some kind of access to emergency money and other valuables, even if you’re in an unfamiliar destination.

5. Be extra cautious when traveling alone

There needs to be extra caution practiced on these kinds of trips for solo travelers. When traveling solo, take extra care to keep yourself and your belongings safe. Stay alert when out and about, and always trust your gut feelings – if something doesn’t feel right, even if it’s as simple as eye contact for a little too long, walk away. Paying attention to your surroundings, particularly on public transport, is also crucial. Also, try to learn some of the local language and local customs beforehand.

6. Ensure you have access to emergency money

Emergency money is incredibly vital and in different forms. As mentioned earlier, make sure you divvy up your money and ensure that you have a way to access your accounts and transfer money. Test out local ATMs with small amounts with your card, and always keep a few bucks on you in pockets or bags -it’s better than not having anything at all.

7. Drink responsibly when traveling

It’s tempting to go out in a foreign country, but if you are, drink responsibly – especially if it’s your first trip for work! It’s easy to get carried away, and that’s when someone will most likely try taking advantage of you. So keep your drinking limited to two or three, and stay aware of your surroundings when making your way back to the hotel.

8. Purchase a money belt

Try to keep a credit card with you that doesn’t have foreign transaction fees as a backup so you can save money. Travel equipment like money belts helps protect your cash and credit card from thieves and pickpockets. You can place a dummy wallet in your pocket as a distraction and use a money belt to keep your important stuff, such as cash and credit cards, safe when navigating around the city.

Read More: international business travel

9. Invest in a travel lock

Another key piece of travel equipment for your business travel should be travel locks. You can use them for suitcases and bags during transit and have a locked bag while you’re staying at the hotel. Travel locks come in different types, including a travel lock where you can set your own combination for extra security. You can use this in case you’re traveling with pricy equipment such as expensive camera gear or even flashy jewelry.

10. Watch out for travel scams

Unfortunately, travel scams are pretty common in most parts of the world, and visitors tend to be easy targets. Double-check before you leave about what kinds of scams are specifically done so you can be aware. In addition, you can reach out to other travelers for safety tips and read up on blogs and travel experiences to understand what professional scammers are doing so you can avoid it.

11. Look for travel advisories

Some destinations are safer than others, so check any advice that might be out there before embarking on your next trip. Additionally, the State Department and other government bodies often post-travel advice depending on political, economic, or weather conditions that are work checking out before you solidify your travel plans.

12. Note down your local embassy contact details

Whenever you’re in a new country, always do some research on the nearest embassy. When unexpected circumstances come up, such as political issues, a stolen passport, or other emergencies, your country’s embassy can help you with the situation and provide safety information.

13. Write down numbers for emergency services

Following the last point, one of the most important travel tips is also researching emergency services. It would be best if you have emergency info on hand for the country you’re visiting. That includes locating the nearing police station, your credit card company phone number, and noting any posted signs as you explore the city.

14. Purchase a local SIM where possible

If you don’t want to pay expensive roaming charges, you can still have a working phone by purchasing a local SIM. It ensures that there’s an easy way for family members to reach you and that you have access to data. That enables you to use Google Maps more easily and navigate public transportation without identifying yourself as a non-native too easily.

15. Use a virtual private network for business

Whether you’re doing work at a local office or a coffee shop, you should always use a VPN when working from abroad. This protects your work data while also keeping your computer device from being easily compromised, especially when using open networks and public wifi.

16. Share your accommodation details

This is particularly important if you’re traveling by yourself for business, but also during general travel. Share where you’re staying with a family member, your general plans, and any other information that might be helpful in case of an emergency.

17. Do your research

Most travel safety tips will always come back to this one – research! While you won’t be able to cover absolutely everything when digging around, you can learn a lot just through a quick search on the country you’re planning to visit. Look up basic information, including the latest news, any laws travelers should be aware of, and any context that can help you navigate easier as a local. Travel communities on websites such as Reddit might also be able to help you provide on-the-ground advice before arriving and while you’re at your destination.

Business travel is an essential aspect of professional life, but it comes with its unique set of challenges and risks. Ensuring safety during international business travel or domestic travel should always be a top priority. This article has highlighted the importance of staying vigilant and taking precautions to safeguard oneself and belongings while on business trips.

The biggest risks for business travelers often involve traveling to distant destinations with potential political unrest, handling sensitive information, or carrying valuable office equipment. These risks underscore the need for careful planning and adherence to safety measures.

The provided business travel safety tips offer valuable insights into ensuring a secure and productive business trip. From purchasing travel insurance to keeping important documents safe and being cautious when traveling alone, these tips provide a comprehensive guide for travelers. It’s crucial to stay alert, stay informed about travel advisories, and be prepared for unexpected situations.

Traveling for business doesn’t mean sacrificing safety. By following these tips and conducting thorough research, business travelers can minimize risks and make their journeys safer and more enjoyable. Always remember that preparedness and vigilance are key to a successful business trip, allowing you to focus on your professional objectives while ensuring your personal well-being.

International Travel Safety

Before traveling internationally, it’s always wise to look at State Department’s advice on other countries and whether it’s safe to travel. You can find a complete list of no-travel zones on the official State Department website travel advisories . It includes an updated list of countries that are safe to visit, medium and high-risk countries, including detailed advice for citizens planning their trips.

As of April 2022, here are some of the destinations that are listed under the no-travel zones. Please note that this list is subject to change often, so it’s crucial to double-check on official government websites when planning travel.

• South Sudan
• Papua New Guinea
• North Korea (Democratic People’s Republic of Korea)
• The Central African Republic
• Burma (Myanmar)
• Burkina Faso
• Afghanistan Travel Advisory

Read More: travel safety tips for women

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Business Travel Trends in 2023

While doing business face-to-face is bouncing back after the pandemic, the corporate travel industry is still very much in recovery.  Here’s what to expect from business travel trends in 2023.

>> Related: Corporate Travel Trends from Our Survey with Skift <<

Source: Bloomberg Law

While there is no longer a shortage of travelers, there are new challenges: 

• 87% of hotels have persistent staff shortages ( source )
• The United States has a deficit of about 8,000 pilots, or 11% of the total workforce ( source )
• TSA is in a hiring crisis amid stagnant wages ( source )
• Airfares are rising 5x faster than the overall inflation rate ( source )
• Hotel rates are up 19%

The net impact on business travelers?  One in four flights have been delayed in 2023, and travel is costing ~30% more per trip.

Higher travel costs and unreliable flights will strain businesses in 2023

Unfortunately inflation, staffing shortages, and uncertain flights will affect not just the traveling employee, but also their manager and the finance department.

Business travelers should:

• Plan for long check-in and security lines at the airport, even with TSA pre check.
• Prepare for flights to sell out quickly.  Book as soon as you can.
• Expect flights to be delayed – be conservative with your itinerary, and don’t schedule optimistic meetings or airport transfers.
• Prepare to rebook canceled flights.  Save your company’s travel agency number in your phone so you don’t have to wait in line with hundreds of other stranded passengers.

>>Related: The New Era of Corporate T&E <<

Managers should:

• Prepare to manually field far more policy-exceptions for expensive flights.
• Triage travel or re-allocate budgets – with each trip costing ~30% more, you’ll exhaust travel and expense budgets faster.

Finance departments should:

• Urgently update travel policies, pricing limits, and per diems to reflect 2023 pricing.
• Create dynamic policy parameters that aren’t capped at arbitrary or outdated prices.
• Partner with travel agencies that have seasoned agents available 24/7 to rebook canceled flights.
• Explore incentives and reward employees who book under budget .  On average, we see businesses trim 30% of their travel budget after implementing rewards.

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27 Business Travel Tips to Streamline Your Journey

Business travel is essential for many companies. In a survey by Deloitte , 53% of US companies said they expect their travel spend to exceed three-quarters of 2019 levels by the end of 2023, and these numbers are only getting better. 71% of US companies expect a full recovery in travel spend by the end of 2024.

In another study by Morgan Stanley Research , corporate travel budgets showed dramatic improvement, with 2023 budgets reaching 98% of 2019 levels, on average.

Need some business travel tips to help you navigate corporate travel management ? You’re in the right place!

27 Best Business Travel Tips

Whether you’re new to business travel or it’s been a while since you’ve traveled for work, you’re likely asking yourself, “What are the most important things to consider when planning a business trip?”

When traveling for business, you’ll need to consider things like the weather at your destination, accommodations, how to save money during your trip, how you can balance your daily work with your travel schedule, and so much more.

We’ve put together 27 tips for business travelers to help you on your journey, including some tips specific to international travel.

Whether you have a corporate travel management team to help streamline the process and venue sourcing on your behalf or you’re working alone on your travel plans, these business travel tips are for you!

1. Know Your Corporate Travel Policies

Every company has its policies, and you should know yours. This can include daily expense limits, means of travel allowed, expected etiquette and dress code, and more.

2. Familiarize Yourself with Your Destination

Whether you’re traveling domestically or abroad, you’ll want to know what to expect when you get there. Research things like expected weather, public transportation cost and availability, bliesure opportunities, and most importantly, cultural differences and customs.

3. Plan Your Essential Itinerary First

To avoid overbooking yourself, plan out your itinerary with essential meetings and activities first, then add in opportunities for fun activities and sightseeing. Everyone wants to enjoy their work trips, but if you plan too much for yourself, your work, sleep, and health can all suffer.

4. Budget for Unexpected Delays

When booking flights, rental cars, and appointments, make sure you budget for delays. If you plan a meeting too close to your arrival time and your flight is delayed, your entire schedule could be affected.

5. Explore Travel Membership Programs

Want a bit more bang for your buck? Find out whether your company already participates in airline rewards or hotel rewards programs. If not, sign up for them yourself! The more points you rack up, the more perks you get while traveling.

6. Choose Your Hotel Accommodations Wisely

When searching for hotel accommodations, you’re looking for more than the right price. In addition to pricing and member rewards, consider:

• Types of hotels
• Types of hotel rooms  
• Hotel room amenities
• Whether you’ll stay in a sustainable hotel
• Best hotel for business travelers
• Whether you can stay at an all-inclusive resort

7. Consider Travel at Your Destination

When you touch down, how will you be getting around? Rental car? Public transport? Rideshare apps? If you’re planning on a rental car, be sure you book early to lock in better prices and ensure there are cars available for your selected dates.

8. Ensure Your Travel Documents Are in Order

If you’re traveling domestically in the US, ensure you have an unexpired ID with you, including either a license or passport. For now, any state license will suffice, but by May 7, 2025, all domestic travelers will require a REAL ID to travel.

*Note: The deadline for obtaining a REAL ID was previously 2023, but that deadline has been pushed back. Still, if you need to renew your license any time soon, it’s a good idea to switch to a REAL ID so you’re prepared for the change.

9. Print Files in Advance

If you have presentation files, meeting files, or other documents you’ll need printed, don’t assume you’ll have access to a printer when you get to your destination – print it in advance.

10. Back Up Your Technology and Documents

Losing a phone, laptop, credit card, or ID can make things exceptionally difficult. Make photocopies of your IDs and bank cards, and back up your technology using the cloud or an external hard drive.

11. Charge Your Devices

An obvious yet forgettable one – make sure your tech is charged before your trip!

12. Download Useful Apps

Your phone can be your best friend when traveling. Before you leave, download your event app , local maps in case of poor service, translation apps, and travel apps like Uber and Lyft.

13. Pack Light – Don’t Check a Bag

For your own sake, only bring the essentials in your carry-on and personal item. Skip the extra pair of shoes (and the long checked baggage line), and consider what you really need for your trip.

Check out the packing list at the end of this post to help!

14. Check In at Home

If you’re not checking a bag, there’s no reason to wait in line at the airport to check in. You can do it all online, including choosing your seat and downloading a digital boarding pass to your phone.

15. Confirm Your Reservations

To ensure you’re all set for your trip and have no surprises waiting for you, confirm everything in advance. We’re talking flight status, transportation to the airport, hotel reservation, rental car, meetings, etc.

16. Pack with Airport Security in Mind

Travel safety and TSA are no joke. Even if you skip the check-in lines, security can take forever – especially if you’re unprepared. Here are a few airport security tips for business travelers:

• Budget about 45 minutes to get through security.
• Check the size of your liquids! Any liquids you pack in your carry-on or personal item must be 3.4 ounces or less and fit into one clear, quart-sized bag.
• Organize your bags so everything you need to remove for security is in the same place. Be sure you only have to open one bag and that you can easily remove what you need to and get it back in your bag once you’re through security.
• Read the signs! Depending on the airport and security line, you may not need to remove your shoes or anything from your bags. In others, you’ll need to remove everything – shoes, belts, tech, food, liquids, etc. Know what’s expected so you can move through the line quickly.

17. Follow Business Travel Etiquette

Beginning with your travel attire, you’ll want to be sure you’re following business travel etiquette. You reflect your company, so if you should be dressed up – especially if you’re flying business class – make sure you are, and follow all corporate travel policies.

18. Prioritize Expense Management

Whether you’re swiping your own credit card or a corporate card, make sure every expense is documented. Expense management is critical at every stage, from booking flights and rental cars to paying for meals during your stay.

Track your expenses and save all your receipts so you can account for all expenses and the reason for each purchase. Consider taking pictures of all receipts or uploading them to a third-party app so you don’t have to worry about losing them and missing out on being reimbursed.

19. Focus on Boosting Your Productivity

Maximizing productivity during travel should be a huge priority for corporate travelers. To boost your productivity, try these time management strategies for business trips:

• Use your hotel business center to improve focus.
• Book meetings in advance so you can plan your working time around them.
• Schedule breaks in your itinerary to avoid burnout.
• If you have time to work while traveling, do it – you never know when your on-site activities will get in the way of work.
• Stay connected with your team – the more you keep in touch, the more accountable you’ll be.
• Identify quiet areas on site where you can work during your downtime without having to return to your hotel or room.

20. Plan Networking Opportunities in Advance

Networking can take up a big chunk of time, whether it’s a networking meet and greet or a one-on-one meeting. Plan these networking opportunities in advance so they’re built into your schedule and you can plan around them.

21. Try Stress Reduction Techniques

Stress takes many forms, but especially for business travelers, there’s a lot to stress over. To make things easier on yourself, try these stress reduction techniques:

• Plan ahead – the more details you’ve planned in advance, the less you’ll have to worry about while you travel.
• Practice meditation and deep breathing to keep calm during stressful situations.
• Stay hydrated! Dehydration can lead to fatigue and stress – not to mention headaches and illness – so keep the water flowing.
• Stretch, exercise, and get your blood pumping. Exercise is a great stress reliever!
• Sleep, and take breaks. Your body and mind will thank you.

22. Leave Room for Swag!

If you’re attending an event where you can expect to pick up some swag, or you plan to do a little shopping in your downtime, make sure you have room in your luggage to take it all back with you!

Additional Tips for International Business Travel

Traveling to a foreign country? Here are a few tips specific to international business travel.

23. Research International Travel Requirements

When traveling abroad, make sure you know the requirements for entry and visiting. Research visas, laws and regulations, valid identification, and requirements for renting a vehicle (some countries require international driving permits ).

24. Learn Some Key Phrases

If you’re traveling to a country where English is not the primary language, make sure you have a few basic phrases down so you can make your way around.

• Hello / Goodbye
• Do you speak English?
• Please / Thank you
• Where is the bathroom / train station / airport?
• Where is “name of your venue?”
• Can I have the check, please?

25. Ensure You Have Phone and Internet Access

Need phone and internet access abroad? If this isn’t supplied by your company, you’ll need to research your own phone/internet plan to make sure you have service while traveling.

26. Study the Cultural Customs

Don’t be a fish out of water. Before you pack for your trip, research acceptable attire, cultural activities and events happening during your stay, customs to participate in, polite behaviors, greetings, hand gestures to avoid, and more.

27. Bring a Credit Card with No International Fees

Converting currency or withdrawing funds at the airport aren’t always the cheapest options. To avoid fees and the hassle of withdrawing cash (if you’re in an area where cash isn’t preferred), consider getting a credit card with no international transaction fees.

Essential Items to Pack for Business Travel

What are the essential items every business traveler should pack? That can depend on the nature of your business, where you’re headed, how long you’re staying, and many other factors.

That said, there are a few packing essentials for business trips that just about everyone needs when traveling for work. Here’s a general packing list to help you get started:

The real challenge of packing the right clothing for your business trip isn’t in choosing what you’ll wear – it’s in making sure you’re not under or overpacking. Here’s what you should consider when packing your business clothing:

• Pack items that are versatile: Bring clothing you can wear both during the day and in the evening for more formal dinners and events. That way, you’re only wearing one outfit per day.
• Bring more tops than bottoms: Pants and skirts can easily be worn more than once, but you’ll need a clean shirt or dress for every day of your trip. Try to mix and match multiple tops with one pair of bottoms to help save space in your suitcase.
• Be prepared to dress up: If there’s a fancy banquet or networking event on the agenda, make sure you have something dressier to wear for this event. This doesn’t necessarily mean you need an entirely different outfit – it could mean bringing jewelry or a dinner jacket to spiff up your daywear.
• Pack 1-2 pairs of shoes: Weather permitting, you only need one comfortable pair of dress shoes and one pair of casual shoes for your downtime. Of course, if you’re traveling somewhere with rain or snow, you’ll need weatherproof shoes. Perhaps those could double as your casual pair!
• Don’t forget the basics: Pack one pair of socks and underwear for each day of your trip, and don’t forget pajamas!
• Company clothing: If you have company swag or a uniform you’re meant to be showing off during your trip, make sure it’s in the bag!
• Specialty clothing items: Consider whether you’ll need workout clothing, swimwear, a special outfit for an event, etc. Check out your itinerary and see what kind of downtime you’ll have and whether any events or activities you’ll be attending require specific attire.

*Hot Packing Tip: If you haven’t heard, rolling your clothes is all the rage – and for good reason! Fold your clothes along the seams, then roll them. This will save you space in your suitcase and cut down on iron/steaming time once you get to your destination.

Business Essentials

• Laptop or tablet and charger
• Phones and chargers (including personal and business)
• Headphones or earbuds
• Adapters/converters (for international travel)
• Notepad and pen (even in the digital age, these still come in handy!)
• Business cards (or have your digital business card link ready to share)
• Printed business files (see tip #9)
• Comfortable business bag (laptop bag, purse)
• Passport or ID for legal travel to/from your destination
• Copy of itinerary , including car rental and hotel reservation details , in case your technology is lost or loses battery
• Boarding pass (this can be digital)
• Photocopies of critical documents and resources (see tip #10)

Personal Items

• Purse and/or wallet (limit yourself to one functional purse)
• Glasses/contacts
• Refillable water bottle
• Jewelry and watch
• All-weather items (hat, sunglasses, umbrella, waterproof shoes)
• Entertainment (download podcasts, books, TV shows, and movies to your devices so you can enjoy them when you don’t have internet access)
• Sleep essentials (ear plugs, eye mask, neck pillow)

Personal Hygiene Items

• Toothbrush and paste
• Shampoo and conditioner
• Brush or comb
• Lotion, skincare products, and sunscreen
• Makeup and styling products
• Hand steamer
• Essential medications
• Emergency kit (include band-aids, pain relievers, cold and sinus medication, etc.)

*Note: While you might find some of these items at your hotel, they aren’t guaranteed. Check with your hotel before packing to see which of these items you should bring yourself.

Need a bit more help planning your trip? Check out more great business travel tips here !

Hope Salvatori

Hope is a Senior Content Marketing Associate who has been with Cvent for more than two years. She has 8 years of experience producing content for corporations, small businesses, associations, nonprofits, and universities. As a content professional, she has created content for a wide range of industries, including meetings and events, government and defense, education, health, and more.

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The ultimate guide to travelling for work: 35 best tips for business travellers

Before you travel…, 1. check your company’s business travel policy, 2. stick to carry-on bags only, 3. keep your essentials packed and ready to go in your suitcase, 4. keep your essentials handy when on the road, 5. pack both business attire and casual clothes, 6. keep security checks in mind when you pack, 7. make comfort a priority, 8. sign up for rewards programmes, 9. make sure you charge your electronic devices, 10. fly non-stop, 11. make use of airport lounges, 12. use a suit bag, 13. bring a power bank, 14. bring your (travel size) toiletries, 15. pack healthy snacks, 16. choose your plane seat wisely, 17. do your research on foreign business etiquette, 18. download helpful apps, 19. bring a power adapter, 20. check in beforehand, during your business trip…, 21. choose water, skip alcohol, 22. if you have a meeting shortly after landing and need to be fresh, try drinking coffee two hours before the meeting, 23. layover tip: take the time to connect, 24. stretch, 25. adapt to meal times as soon as possible, 26. beat jet lag with exercise, 27. don’t be tempted to sleep as soon as you arrive, 28. try to stick to your most important daily routines, 29. take pictures of all your receipts, 30. store your receipts properly, 31. use a firewall when using public internet, 32. there are alternatives to working in your hotel room, after your business trip…, 33. don’t forget to report your expenses, 34. send thank you emails, 35. leave reviews, did you find this article useful.

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Blog / Global Mobility / Guide to Managing Corporate Travel in 2023: Strategies & Tools

Global Mobility

Guide to managing corporate travel in 2023: strategies & tools.

Corporate travel is an essential facet of business growth. Companies worldwide invest significant resources to enhance business travel planning strategies and ensure efficient, safe, and economical employee journeys..

Let’s start with the good news: Corporate travel spending should return to 2019 levels by next year, according to the 2023 Deloitte corporate travel study. In fact, American and European companies expect to see even more spending going toward international travel than before the pandemic. Business travel brings together colleagues and industry peers, improving job satisfaction and progress, so all signs pointing towards more time spent together in person are positive.

However, the nature of business travel has changed alongside travelers’ expectations. For one, they expect booking business travel to be as easy as any other transaction on a mobile app. They’re not prioritized on the best price or deals when booking trips but on the best travel option that aligns with their schedule and loyalty preferences. They expect their business to offer a corporate travel solution that users love with none of the traditional pain points.

Business travelers today also want to get the most out of their trip, which leads to mixing business and leisure. Because they’re spending more time in a location, they want to maintain their healthy habits from home and be able to integrate work and play while in a new destination. Business travelers prefer serviced apartments in local neighborhoods rather than hotels in a central location.

Businesses are responding: According to Deloitte’s 2023 corporate travel study, global corporate travel policies incorporate non-hotel accommodations more than ever. Nearly half of companies today (45%) have non-hotel lodging in their corporate booking and travel tools, versus only 9% last year, and 57% of companies now have agreements with specific branded apartment/home rental providers, up from 23% in 2022.

And lastly, sustainability is a priority for business travelers and companies, leading to smarter travel strategies that connect people without hurting the planet.

Let’s dive into the best practices for managing corporate travel in 2024. Explore proven strategies, tools, and industry trends.

TL;DR 6 tips on how to manage corporate travel effectively

• Robust travel policy to streamline business travel
• Use an integrated travel and expense management tool  
• Incorporate sustainability practices into your travel strategies
• Offer a variety of flexible booking options 
• Encourage employees to use PTO  
• Leverage AI technology to anticipate traveler needs 

What is Corporate Travel Management?

Corporate travel management is the comprehensive organization and oversight of a company’s business travel needs, which involves streamlining travel bookings, creating and implementing travel policies, managing travel budgets, ensuring traveler safety, and optimizing the value derived from corporate travel. It’s a multi-faceted function that requires strategic planning, efficient execution, and constant evaluation.

Corporate travel management is full of challenges that can be overcome with the right strategies and tools.

Challenges of Corporate Travel Management

Let’s look at some of the common challenges associated with corporate travel, and then we’ll dive into how to anticipate and overcome them:

Managing Travel Budgets and Expenses

Imagine an agency with a large team of consultants who must travel regularly for client meetings. The expenses involved in such travel—flights, accommodation, meals, local transportation, car rentals, etc.—add up quickly. 

The travel manager in this situation needs to manage travel budgets and expenses while also providing a positive travel experience and ensuring that the travel results in value for the business. The challenge is compounded by the variability of costs in different locations, fluctuating exchange rates, and the need for last-minute travel changes.

Ensuring Traveler Safety and Risk Management

Companies with a global presence frequently ask employees to travel, sometimes requiring travel to potentially high-risk regions. Ensuring their safety and well-being must go beyond travel insurance to account for full duty of care, which involves risk assessments, pre-travel briefings, and a robust crisis plan.

As revealed by a GBTA survey, there still needs to be more policies related to female traveler safety. With increasing numbers of women traveling for work, companies must address issues such as late-night arrivals, accommodations in safe neighborhoods, and emergency support services. Addressing these needs can pose challenges, especially when dealing with different cultural norms and standards in various countries.

Ensuring Policy Compliance and Effective Communication

Implementing corporate travel policies effectively across a large or geographically diverse company can be daunting. For instance, a company might have strict guidelines regarding the class of travel allowed, preferred airlines, and approved hotel chains aimed at controlling costs and ensuring the safety and comfort of their employees.

However, it is a significant challenge to ensure that all employees are aware of these policies, understand them, and comply with them every time they travel. The company must establish effective communication channels to disseminate this information and ensure it is readily available.

Furthermore, it can be challenging to track compliance, especially if travel booking is decentralized or the company works with multiple travel agencies. In this case, the company should consider investing in modern travel management software to monitor compliance effectively.

Evaluating and Optimizing the Travel Program

Maintaining a high-performing corporate travel program is a continuous process that involves regular evaluation and optimization. 

A finance team can partner with travel management stakeholders to evaluate the travel program based on a wide range of data, such as travel expenses, traveler feedback, compliance rates, and performance metrics of travel service providers. Based on this analysis, the company might need to negotiate new contracts with airlines or hotels, revise its travel policies, or provide additional resources for traveler support.

Commonly Used Solutions for Booking Corporate Trips

Navigating the intricate domain of corporate travel demands an informed choice of booking solutions. This analysis dissects three prevalent strategies: 

External corporate travel management

In-house management

Traditional travel agents

Each presents a distinct blend of features, advantages, and potential impediments, requiring businesses to astutely weigh them against their specific travel needs, fiscal boundaries, and overarching objectives. Let's distill these solutions that underscore the indispensable role of technology in streamlining corporate travel, irrespective of the selected modus operandi.

1. External Corporate Travel Management

The decision to outsource travel management to external experts can significantly improve the efficiency and effectiveness of a company's travel program. External travel management companies are equipped to manage a multitude of responsibilities that ultimately save companies time, resources, and ensure an exceptional travel experience for employees.

Advantages of outsourcing travel management to external experts

The advantages of outsourcing travel management are manifold, but the real value lies in the integration of these key components within modern corporate travel management solutions :

Travel Policy Implementation: External experts craft well-defined travel policies, setting out clear guidelines for bookings, expenditures, and responsibilities, ensuring regulatory compliance and encouraging responsible employee behavior.

Unified Travel Booking and Expense Management: By employing centralized platforms for booking and expense management, these external entities ensure seamless, streamlined operations, alleviating administrative burdens on the corporate travel manager and other internal teams.

Supplier Relationship Management: Leveraging their industry relationships, external corporate travel managers negotiate favorable rates with airlines, hotels, and car rental agencies, enhancing your travel inventory and yielding significant cost savings.

Traveler Safety and Security Measures: They shoulder the company’s duty of care by implementing effective travel risk management strategies, and provide access to travel assistance services, thus bolstering the safety and security of traveling employees.

Budgeting and Cost Control: These experts optimize travel expenses through strategic travel logistics , data analysis, and efficient tracking of expenses at the point of sale, offering a robust mechanism for cost control.

Data-Driven Reporting and Analytics: Harnessing the power of real-time travel data, external travel managers provide valuable insights that enable companies to identify cost-saving opportunities, monitor supplier performance, and enhance program effectiveness.

Communication and Training Initiatives: External experts also facilitate clear communication with employees about travel policies and safety protocols, and offer training or resources on using travel management tools, enhancing compliance and employee satisfaction.

Innovation Travel Management Tools

Several innovative tools and companies are changing the game in corporate travel management.

• AltoVita - A comprehensive platform offering end-to-end business travel solutions and global mobility software .

2. Navan - An intuitive travel management tool that enables efficient planning, booking, and expense reporting.

3. Egencia - A globally recognized travel management platform that seamlessly blends technology with customer service.

4. SAP Concur - A tool that integrates travel, expense, and invoice management into one system for total visibility and control.

5. TravelPerk - An all-in-one platform providing flexibility, transparency, and round-the-clock customer support for business travel management.

These tools help streamline the corporate travel process, delivering increased efficiency, transparency, and cost-effectiveness.

2. In-House Corporate Travel Management

In-house corporate travel management is where companies manage all aspects of their business travel internally rather than outsourcing these tasks to external travel management companies, travel agents or corporate travel sites .

The structure of in-house travel management teams can vary greatly depending on the size and nature of the company, as well as the extent and complexity of its travel needs. However, a corporate travel manager leads the team and oversees and coordinates all travel-related activities. The corporate travel manager works with a team that may include travel coordinators, travel risk analysts, administrative staff, and stakeholders from the finance department.

Considerations and Challenges

Companies with unique or particular travel needs are more likely to opt for in-house travel management solutions. For example, consider companies in sectors like oil and gas that often send employees to remote or high-risk locations, requiring specialized travel arrangements and risk management strategies, or consulting companies that manage a high travel volume with complex itineraries and last-minute changes. 

While in-house travel management solutions offer control and customization, they can be resource-intensive. The success of in-house travel management largely depends on the skills and capabilities of the team, making talent acquisition and retention a crucial aspect.

While in-house travel management had its place in the past, even travel managers today should leverage ingenious solutions to book better travel and access real-time data and insights that help optimize even the trickiest travel programs.

3. Travel Agents

Travel agents offer professional expertise and can handle many aspects of corporate travel, such as booking flights and accommodations. They can save time, provide personalized service, and often have easy access to special deals or rates. 

Perhaps unsurprisingly, the desire for human connection and personalized service post-COVID drives a continued interest in travel agents. A 2021 poll by the American Society of Travel Advisors found 76% of advisors saw an increase in customers compared to before the pandemic, while 81% said they were hearing from consumers who had never used an advisor before.

Benefits and Limitations

While travel agents offer several benefits, relying solely on them may limit your company’s control over its travel booking process and may not provide the comprehensive management needed for larger or more complex corporate travel programs. 

Since travel agents have a narrower scope than travel managers, the company would still rely on finance departments to file expense reports and business managers to oversee the approval process.

The best value of travel agents today is leveraging their human touch alongside technology for employees business travel. When a flight is canceled or an airline goes on strike, travelers want an experienced agent to speak to even though they’re probably more efficient in personalizing their travel booking without agent help for more routine travel booking.

How to Manage Corporate Travel Effectively

In an evolving corporate travel landscape, businesses must adapt to new trends and challenges. Successful corporate travel management requires innovative solutions and strategies. Let’s review six ways to streamline business travel to boost productivity, save time, and reduce corporate travel expenses .

1. Develop a Comprehensive Travel Policy

The cornerstone of effective corporate travel management is a robust, clear, and comprehensive travel policy. This policy is more than just a set of rules; it’s an essential tool that promotes cost-efficiency, effectiveness, and simplicity in business travel. 

Beyond managing costs, a well-formulated business travel expenses policy encourages responsible employee behavior and ensures compliance with legal requirements. Consider critical components such as booking guidelines, expensing procedures, safety protocols, and mandating the company-selected online booking tool in crafting a travel policy.

2. Leverage an Integrated Travel and Expense Management Solution

By leveraging an integrated travel and expense management solution, businesses can realize considerable cost savings. Tech-powered solutions provide valuable real-time data insights, enhance policy compliance, reduce processing costs, and prevent fraud. These systems offer real-time updates and control over all travel-related expenses and can save time, redirecting employee effort towards more productive tasks.

3. Incorporate Sustainability Practices

The growing interest in sustainable corporate travel only makes sense, as including eco-friendly practices in your travel strategy is imperative. Options such as favoring train travel over flights, where feasible, can significantly lower your carbon footprint. 

Given the sustainability targets set by many businesses, climate-conscious choices will continue to shape corporate travel decisions in the coming years.

4. Offer Flexible Bookings Options

The dynamics of business travel have changed significantly post-pandemic. Today’s corporate travelers seek longer stays, healthier habits, and a blend of work and leisure. Corporate travel policies are increasingly including non-hotel accommodation options to cater to these needs. 

As per Deloitte’s 2023 corporate travel study , around 45% of businesses now offer non-hotel lodging in their online booking tools, a significant increase from the previous year.

5. Promote Paid Time Off (PTO)

Encouraging employees to utilize their PTO combats burnout and boosts creativity. This practice enhances productivity and fosters a more attractive work environment for current and prospective employees. Additionally, employers recognize the value of travel incentives over traditional cash bonuses, tapping into the modern preference for experiences over material possessions.

6. Take Advantage of Artificial Intelligence

AI has emerged as a powerful tool in anticipating the needs of business travelers and proactively offering solutions to manage travel well. Advanced AI can streamline the travel experience, from personalized travel recommendations to automated expense reporting, making corporate travel management more efficient, cost-effective, and less stressful.

Top Corporate Travel Trends for 2024

As we navigate the evolving landscape of corporate travel in 2023, several key corporate travel trends are emerging, shaping the future of the industry. From the revival of live events and the adoption of “bleisure” travel to a shift towards serviced apartments and a heightened focus on sustainability, the corporate travel sector is undeniably experiencing a transformative period.

The Resurgence of Live Events 

A beacon of hope is shining in the sector with the return of live events. 

Travel managers anticipate a boost in business travel, driven primarily by industry events. Following a period of dormant activity, live-event attendance is expected to leap from being the fifth-largest trigger for increased travel spend in 2022 to the top spot in 2023. Over half of travel managers in the United States and Europe are optimistic that industry events will invigorate travel growth this year.

The Rise of “Bleisure” Travel

The blending of business and leisure, or “bleisure” travel, is surging. According to The State of Corporate Travel and Expense 2023 from Skift and Navan , 54% of companies now encourage employees to take personal time before or after a business trip. According to Skift’s 2023 State of Travel report, The percentage of business travelers who extended their business trip for leisure purposes was about a quarter in Australia and the UK, half in the U.S., and almost three quarters in India.

Shift from Hotels to Serviced Apartments 

With the changing nature of business travel post-pandemic, corporate travelers are increasingly favoring non-hotel accommodations. Deloitte’s 2023 corporate travel study reveals a significant policy shift to include non-hotel accommodations in travel itineraries, as almost half of businesses now accommodate such bookings. 

Nearly half of companies today (45%) have non-hotel lodging in their corporate booking tools versus only 9% last year, and 57% of companies now have agreements with specific branded apartment/home rental providers, up from 23% in 2022. This preference emphasizes the desire for a more integrated, home-like travel experience for business relationships, capable of supporting both work and leisure activities.

Sustainability: A Strategic Priority 

According to Skift’s 2023 State of Travel report , 63% of companies are interested in increasing sustainable business travel, even if it costs more. 

According to the study from the WTTC: A World in Motion Shifting Consumer Travel Trends in 2022 and Beyond most travelers are seeking and choosing sustainable travel options.

In response to rising environmental consciousness, sustainability has become a central focus in corporate travel. More than half of companies are prepared to increase their travel spending only on sustainable business travel, echoing the preferences of most travelers. Recognizing the environmental affect of corporate travel, most businesses aim to reduce their carbon footprint, with over 40% of surveyed companies actively optimizing their policies for a lesser environmental affect. Amid these changes, travel suppliers are also investing significantly in green initiatives and developing strategies to cater to the emerging demand for sustainable travel options.

These trends represent a seismic shift in the corporate travel landscape, redefining how we perceive and manage business travel. It’s an exciting time for the travel industry; one platform is ripe with opportunities for innovation and growth and a clear focus on sustainability and traveler well-being. As we progress, we must remain adaptable, adopting and incorporating these emerging trends into our corporate travel strategies.

Takeaways 

Effectively managing corporate travel in today’s evolving global business travel landscape is an art that requires strategic foresight, adaptability, and efficient resource utilization. The fast-paced shifts in the sector and the changing preferences of corporate travelers underscore the need for businesses to stay informed and agile. Here are the key takeaways from our comprehensive guide to corporate travel management in 2023, encapsulating the essential strategies and trends you need to consider to streamline your business travel operations and cater to the needs of your traveling employees effectively.

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Business Travel Trends for 2023: Expectations and Projections

Both the business and leisure travel industries faced serious changes during the pandemic. But while leisure travel is back and stronger than ever, the face of business travel seems to be forever changed. 

The shift to remote work and virtual meetings made it clear that the 9-to-5 office model was becoming one of the past. Stemming from concerns about employee safety, this idea has grown into an understanding that technology can be used to allow more flexibility to employees when it comes to working hours both in and out of the office. 

As a result, the corporate travel industry in a traditional sense has changed and is expected to continue on this new trajectory. While fewer people may be taking trips for strictly work purposes, the ability to work from anywhere is undoubtedly shaping the future of business travel. 

1. Everyone, everywhere, all at once

If there is one thing the pandemic taught us, it is that if there is a will, there is a way – companies of all shapes and sizes powered through, despite the inability to meet face-to-face for almost two years. 

And much of this is thanks to technology allowing for connectivity regardless of physical location. 

Meetings were held on Zoom instead of in person, and emails and other modes of digital communication kept people connected.

The ability to work from anywhere allowed employees to discover a new meaning of work-life balance, which has extended long past the initial days of the pandemic. As a result, many companies have chosen to continue to allow their employees to work from anywhere. 

The notion that anyone can be anywhere regardless of physical distance, combined with the need to make up for lost time (otherwise known as “revenge travel”) has created a new kind of trip that combines business and pleasure.

This new era of travel is marked by people who are traveling for fun and working remotely along the way. In fact, 82% of airline executives reported that they expect the combination of business and leisure travel to be more prominent than ever in a post-pandemic world. 

While what we once considered a “business trip” may not be as common anymore, people are taking more trips for longer periods of time because they now have the ability to work from anywhere. 

2. Workcation expectations

The shift to “bleisure” travel presents a new set of expectations and needs from the travel industry. For one, these business travelers are looking for efficiency and personalization when it comes to booking their trips. They want the ability to plan trips quickly and ensure that they will have everything they need during their travels to enable both work and relaxation.

Bleisure travelers need to know in advance that they will have access to things that make remote work possible, like access to WiFi throughout their trip. Automated travel systems allow travelers to find the best located and highest reviewed places that can accommodate their needs with just a few clicks. Booking trips via this technology makes the process more seamless than ever before, so travelers can focus on more pressing matters.   

The industry is paying attention to these needs. One survey reported that 92% of travel agencies want the support of new technologies to help enhance the customer experience. With the help of this new technology, the corporate travel industry is evolving into a system that can adapt to these changes in business travel. 

3. Slow return to corporate travel

While the gap between business and leisure travel is much more narrow than it once was, strictly corporate travel has still fallen short of overall expectations, with only 17% of travel managers expecting a full recovery by the end of 2022. There are a number of factors pointing to reasons why.

For one, travel costs are higher than ever and many companies are not able to foot the bill. That being said, there is no replacement for face-to-face contact, so corporate events and retreats are likely to continue to take place, at least for larger companies. 

Conferences and events are still sparse in 2022, with 57% of live events still taking place online, with low attendance and high costs to blame. They are likely to return in the future, however, due to the invaluable networking and partnership components.   

Another factor is a higher awareness of sustainability priorities. More than 400 companies signed the 2021 Davos World Economic Forum pledge to decarbonize by 2050. As a result, a projected 10% less is likely to be spent on corporate travel by these companies by 2025. 

The current climate certainly presents a new set of challenges to the corporate travel industry. Some of these changes may affect long-term trends, while others will be more short-lived. That being said, there are also many new opportunities for travel providers to grow. 

It is possible to adapt to this new world of corporate travel through the implementation of new technologies and understanding the changes in the industry. This new technology makes it possible for travelers of all kinds to personalize travel more easily than ever before. The new era of travel is marked by complicated travelers looking for simple solutions.

If you’re looking to stay ahead of the curve and on top of the trends, having the right travel software is vital. Travel Booster provides you the agility you need to do just that, wrapped inside innovative travel technology that will also boost your efficiency and profitability.

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Go Green With These 12 Sustainable Business Travel Tips for 2023

Office Life - April 12, 2023

Business travel has bounced back after the pandemic and, once again, professionals are attending out-of-town conferences, meetings, and business opportunities.

And while there are many business and professional benefits of business travel, the practice is not very good for our environment.

Traveling creates a massive amount of carbon emissions and energy expenditure which contribute to climate change.

The good thing is that there are many ways to prioritize environmental stewardship in your life and work—here are 12 sustainable business travel tips to incorporate into your travel plans in 2023.

1. Travel Less

The reality is that the best thing you can do to travel more sustainably is to simply travel less. Fewer flights, rental cars, trains, and hotel stays will all reduce your energy usage and carbon footprint.

But this doesn’t mean to stop traveling altogether. Instead, try one of these options:

• Connect multiple stops : Try to schedule business trips in sequence so you visit multiple destinations before returning home. This will cut back on the total number of trips you need to take in a year.
• Go virtual: The pandemic radically shifted how we work and meet together, with many professionals embracing Zoom and teleconferences. Now that we can travel again, many are eager to do so. Try to evaluate the pros and cons of each option and continue using virtual methods when in-person travel is not necessary.
• Alternate transportation methods : Trains, buses, and boats are more sustainable and environmentally friendly than driving and flying. Whenever possible, opt for these options.

2. Pick a “Green” Airline

The airline industry is not, of course, inherently green—all airplanes emit carbon dioxide and other harmful emissions.

But, some airlines have a stronger commitment to sustainability and are a better choice when given the option.

Leafscore compiled a list of top sustainable airlines in 2023 , which includes:

• KLM Royal Dutch Airlines : This airline has a strong overall commitment to sustainability. Their comprehensive climate action plan seeks to reduce carbon emissions, use sustainable fuel options, and other best practices.
• Alaska Airlines: As one of the most fuel-efficient airlines, Alaska has made a number of commitments to sustainability including partnering with the Port of Seattle’s Greener Skies research program.
• Cathay Pacific: With a stated goal to become the “world’s best airline,” Cathay Pacific is committed to sustainability by adding new fuel-efficient planes to its fleet and operating on biofuel, which saves 80% on traditional fuel use.

3. Choose Economy Class

Research tells us that a first-class ticket for a long-haul flight emits four times as much carbon dioxide as an economy seat. This is because the seat weighs more and takes up more space in the cabin.

Although the plane is already in flight no matter which seat you choose, selecting economy class reduces your personal contributions to emissions while lessening overall demand for business or first-class seats.

4. Fly Direct or Minimize Stops

Not only is flying direct a more pleasant experience, but it’s better for the environment, too.

Researchers found that nonstop routes produce fewer carbon emissions , to the tune of 100 carbon dioxide kg per person. This is equivalent to operating a refrigerator for an entire year!

If you aren’t able to fly directly to your destination, make sure to minimize stops and choose the most direct route. This may cost slightly more but can make a massive environmental impact.

5. Fly During the Day

Did you know that the time of day you fly can make a big impact on the environment?

Flights produce cirrus clouds and contrails (i.e., the line-shaped clouds behind an airplane) and, at nighttime, they are more likely to trap in heat and cause additional warming. During the day, however, they reflect the sun back into space, which has a cooling effect.

For this reason, daytime flights have less impact on the climate and can be prioritized whenever possible.

6. Pack Light

The heavier the plane, the more fuel to operate. If you can pack light and bring only a carry-on bag, you are reducing the overall weight of the plane to increase fuel efficiency overall.

Bonus—you won’t have to wait in line to pick your bag up after your flight!

7. Choose Hotels and Workspaces that Prioritize Sustainability

Eco-friendly business travel is about more than just flying. Where you choose to stay and work also impacts the environment.

For that reason, look for hotels or accommodations that prioritize sustainability. Some things to look out for include:

• Automatic light and air conditioner shut-offs
• Green roof technology
• Water conservation programs
• LEED certification

You can also minimize your impact, opt for a room that’s just the size you need—excessively large hotel rooms use more energy and aren’t necessary.

Another eco-conscious action is to reuse your towel and sheets by leaving a note or using the “do not disturb” sign.

If you’re working while on the road, also think about using a workspace that prioritizes sustainability.

Coworking spaces are shared workplaces, which means there is less energy expenditure per person. While working in one, you’re also opting for reusable dishes and cutlery rather than disposable ones from a coffee shop or take-out restaurant.

8. Use Public Transit

When you’re traveling for business, consider taking public transit instead of renting a car or taking a taxi/rideshare. Many cities have very efficient and easy-to-navigate public transportation options which are often quicker than sitting in traffic in a car.

Shared transportation is one of the best ways to reduce carbon emissions and, as a bonus, it’s the cheaper option, too.

9. Go Digital

Everything can be done online in 2023. From your boarding pass to hotel booking confirmation to insurance policies—there’s simply no need to print it out at home.

Spend some time organizing your documents digitally before leaving on your business trip to ensure you have everything you need. This simple step ensures that you or customer service representatives do not need to print a hard copy at any time. Less paper equals a big win for the environment.

10. Eat at Locally-Sourced Restaurants

You’re likely eating out more when you’re on the road for business, so this is a good opportunity to be more eco-friendly.

One way to do so is by prioritizing restaurants with locally-sourced foods. This means less energy was used to transport the products to the location. Local ingredients are not only more environmentally friendly, but they’re often more delicious and nutritious, too.

Most restaurants that prioritize this in their menus will advertise it, but you could also Google search options like “farm-to-table,” “locally sourced,” or “plant based.”

11. Evaluate Your Finances

Sometimes it’s simply not possible to travel in a “green” way. So if you’re looking to take things a step further, consider where your money goes and how it can support sustainability.

Two ways to do this include:

• Carbon offsets : While it doesn’t eliminate the carbon expenditure while traveling, carbon credits are a way to offset the impact. By purchasing them, your money goes towards projects like reforestation or renewable energy. There are a number of vendors you can purchase from such as CarbonZero , TerraPass , ClimateCare , or Native Energy .
• ESG investing: ESG, or Environmental, Social, and Governance, refers to investments that focus on these areas. Investing in ESG companies and industries means your dollars are going to support the environment and other causes that matter to you.

12. Create a Green Travel Policy

The last thing you can do is enshrine some of these tips in a corporate green travel policy. This ensures that any team member in your company knows the expectations of how to travel in an eco-friendly way.

You may include suggestions for airlines, hotels, and using public transportation. This may be reflected in approved business expenses or per diem allotments.

Carbon emissions fell by 7% over the pandemic as travel screeched to a halt. And while we aren’t necessarily looking to go back to that place, it shows us that we can make a significant positive impact on the environment through travel habits.

So, as you’re planning business travel for 2023, consider these tips to make it a bit more eco-friendly every time you go.

And if you’re looking for a professional and fully-appointed shared workspace to use while traveling, contact us to visit your local Launch Workplaces today.

Author: Launch Workplaces

Launch Workplaces was founded with the mission of creating inspiring spaces where solo professionals, satellite teams, growing businesses, and established enterprises could thrive. We strive to create workspaces that offer the environment, tools, and professional community that empower you to Get Work Done. And we believe our success as a company is reflected in the success of our members, which is why everything we do is rooted in the goal of supporting our members to grow and flourish.

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11 Business Travel Tips From Frequent Business Travelers

May 17, 2024

From figuring out what to pack to scheduling an itinerary,, preparing for a business trip can be more stressful and overwhelming than actually going on the trip itself.

Alleviating the pain of business travel begins with your preparation. Experienced business travelers begin preparing for trips days before they leave to ensure they are able to put their best work forward while conducting business on the road.

11 business travel tips from frequent business travelers

We surveyed leaders in the business travel industry to get their takes on how to best prepare for a business trip. They offered some insightful commentary that should quell your worries regarding any business travel on your horizon.

1. Never run out of juice

“Bring a portable battery (power bank) to recharge your cell phone, especially if you're going to be on a plane for a long time. Make sure it's in your carry-on luggage so you can use it on the plane. You don't want to risk a dead phone when you need it most!”

- Miguel A. Suro, Miami attorney and lifestyle writer at The Rich Miser 

“I attended a marketing conference a couple of years ago and neglected to pack a portable charger. I didn't realize how quickly I would drain through my phone's battery while I used the event app and live-tweeted from conference sessions. While several of the expo booths had chargers available, none of them worked with my phone, so I ended up needing to walk back to my hotel for my charger and wait there for it to regain battery life, missing a couple of valuable sessions in the process.”

- Kathryn Hawkins, principal, Eucalypt Media

2. Carry on the essentials

“The first and only key is to make sure everything fits in a carry on, like a great soft tote bag to carry extras, including your computer or tablet. Everything should be able to be folded and if your carry on has a place for suits, even better. Usually, three changes max is enough with two or three shirts. One pair of shoes to go to all meetings and another for travel. Cosmetics, toiletries, etc. can be in your suitcase or tote bag depending on how much room there is. I have gone all over the world like this and it works.”

3. Avoid shipping essential materials

“Never ship your business cards with any other collateral you might be shipping as you never know where the shipment will end up or how long customs will retain the package, etc. I once showed up to a trade show in Berlin and I had a small stack of cards with me and my assistant had shipped over a new box of cards, along with brochures, a little later (after the new order of biz cards had arrived.) Well, we never saw that box and I had to be super stingy with my cards, to the point it was quite embarrassing!”

4. Look into the benefits of frequent travel

“If you find yourself traveling by air for business on a regular basis, a travel rewards credit card could prove advantageous by making your journeys far more comfortable as well as netting you substantial savings.

When choosing a travel credit card for business, contemplate what kind of traveler you are. If you’re someone who regularly finds themselves sitting in airports, a high-tier, high annual fee credit card could bring you substantial value in the way of lounge benefits, expedited screening, steep rewards, and more. Access to such amenities will make business travel less stressful and far more comfortable. If you are someone who travels by air infrequently, a travel card with a high-annual fee will likely not be worth the cost.”

5. Don’t check a bag on your flight

“Don’t check a bag. Aside from the fact that bags can be lost, the time spent checking bags and waiting at baggage claim is a huge waste. It’s important to be efficient on business trips, and you can lose so much time if you check bags. Also, if you don’t have to wait for a bag, you can get way ahead of everyone who does, thereby avoiding long customs lines (if traveling internationally).”

6. Be smart about hotel location

“Book a hotel close to the client or business location to avoid early morning commutes, traffic delays, etc. Before booking, try asking your client if they have a preferred hotel in the city and if there's a discount that you’d be able to use.”

7. Prepare for international travel smartly

“If it is a longer trip, make sure you have an international driving license. You never know when you may need to hire or borrow a car. Check your documents the night before you fly, such as your passport, visa (if required), travel insurance, and tickets. You can usually check these via travel management software if you booked through work.

I always print them, as not every international airport allows you to scan from your phone. If necessary, make sure you have the hotel address written in the local language of your destination.”

8. Make a detailed itinerary

“Put together a schedule that includes your flight, your meetings, and the time you're expected to arrive at the hotel. Budget extra time to visit something fun at your destination. You'll regret missing the opportunity later on.

Share your itinerary with a friend or family member that you plan to stay in touch with. You can contact them if you lose information, and they will know where you're meant to be if your phone goes silent.”

TIP: Traveling to a unique destination and looking to add some personal time onto your trip? Check out our guide to bleisure travel!

9. Make sure you eat enough

“Even on the road, you have to keep your belly filled. Having been stuck waiting unexpectedly at airports and on airplanes, and having arrived at hotel rooms at haunting hours or found the only time to eat is in a taxi between meetings, I always pack a filling emergency snack.

That typically means a few energy bars. They are the most compact food that doesn’t make a mess and can be stuffed into a pocket. They are not the nutritional nirvana, but they are filling. And who can eat a salad in a taxi anyway?”

10. Find the right workspace

“If you’re one of those people who doesn’t get car sick, then lucky you! That means you have found some time while traveling to prepare for meetings and get things in order. Otherwise, make use of your hotel facilities in order to get a nice space to think. Of course, you can always use your hotel room, but many hotels have a business center or lobby as well that could be good for being productive. Or, feel free to explore the new city and find a cute coffee shop or park to do your work.”

11. Double check the dress code

“Always find out in advance where you may be visiting while you’re on your trip. I traveled to Hong Kong once with a very casual start-up company who had no dress code. The last thing I expected was to end up in a very dressy hotel restaurant where they had to make special dispensation for me to wear my shorts and flip-flops!”

Time to hit the road

With these tips in tow, you’ll be able to travel for work with the peace of mind that you’re equipped to handle any unforeseen issues. The ultimate goal of any business trip is to perform at your peak when conducting your business obligations, and a failure to prepare to perform your best on a trip is preparing to fail. If you're still overwhelmed, maybe it's time to look into hiring a travel management company ?

Business trips require a lot of moving parts. Read up on the 8 most common business trip mistakes to better prepare you for your upcoming trip! 

Rob is a former content associate at G2. Originally from New Jersey, he previously worked at an NYC-based business travel startup. (he/him/his)

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10 Tips for Efficient Business Travel

(iStockPhoto) |

Don't let a business trip overwhelm you.

Between planning for presentations and meetings, following airline guidelines and packing your luggage, getting ready for a business trip can seem like a project of its own. Keep your workload to a minimum and maximize the time you have by using the following tips to help you pack, travel and enjoy your trip to the fullest.

1. Keep essentials packed at all times.

If you are on the go often, like Jonathan Spira, editorial director of Frequent Business Traveler, avoid forgetting crucial items such as toiletries and charging cables for electronics by keeping them in your travel bag at all times. You may have to replenish some of these items every couple of trips, but the less you have to worry about while preparing for a business trip, the better, Spira says.

2. Bring disposable items to save space later.

Including a couple end-of-life pieces like old T-shirts or socks in your travel bag serves two purposes: One, it can help you clean out your closet at home, and two, by discarding items before returning from your trip, you make more room in your bag. “You can’t necessarily do this on every trip if you travel a lot, but if [you] shed items along the way it makes room for anything you accumulate,” Spira says.

3. Remember to pack leisure clothing items.

When preparing for a trip full of meetings and work-related adventures, it may be easy to forget to pack a pair of comfortable walking shoes and jeans. Try to include at least one outfit that you could wear sightseeing or for an evening out on the town. You’re not going to want to spend your entire trip in a full suit or dress.

4. There is not a right or wrong way to pack a travel bag.

Some people may be passionate about rolling all items in their suitcase, while others insist that neatly folding all the pieces is the way to go. But if you want to optimize the little space you have, is there a better method? Spira says no, it varies, and it’s best to be flexible. “It’s really a personalized thing,” he says. “For example, I will fold T-shirts until I run out of room, and then I will roll them to fill the corners.”

5. Avoid checking bags.

If traveling by air, take advantage of carry-on bag allowances instead of paying to check luggage. Packing for that smaller size allowance may seem like a hefty feat at first, but Spira says as long as you focus on the necessities, it can be done. “For example, I usually have one pair of shoes packed and one pair on my feet,” he says. “You just can’t bring your whole closet.”

6. Use a "checkpoint friendly" bag.

Checkpoint friendly bags allow you to leave electronics in the case while they go through security, which reduces the time that would otherwise be used to unpack and repack your luggage, as well as the potential to leave something behind in the process. These Transportation Security Administration certified bags can be purchased online or at any luggage supply store.

7. Sign up for frequent traveler programs.

Ease international airline travel by registering for services like Global Entry or other pre-check programs. Global Entry is a U.S. Customs and Border Protection program that allows pre-approved travelers to bypass traditional security checks. “If you spend half an hour each time waiting for a bag to be checked, you are spending a lot of time standing around,” Spira says. “I highly recommend that frequent international travelers look into this service.”

8. Be aware of cellular service rates.

Pay attention to your cellphone carrier’s service and data rates when traveling, especially if you are leaving the country. Spira suggests buying or renting a mobile hotspot to avoid hefty fees if you know you are going to need remote Internet access.

9. Ship items home to save more space and money,

If you accumulate more stuff while on your business trip than your luggage allows, Spira suggests filling one large box and shipping it home before departing. “I try to ship stuff by the cheapest means possible,” he says. “In the case of larger items, especially with business and first class, you get a reasonably nice check bag allowance. I usually allow myself to check a box or two maybe once or twice a year.”

10. I.D.? Check. Passport? Check. Ticket? Check.

Last but not least, make sure you have all the documents you need for your trip packed safely with you but easily accessible when needed. Print your boarding passes ahead of time and store them next to your passport and/or driver’s license so everything is right on hand when you get to the airport. This way, you can reduce the time spent waiting in line even more.

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Business and Travel at the Same Time – Business Travel Tips for 2023

Are you stuck in the daily grind, dreaming of a life where you can travel and work at the same time? Combining business and travel is possible and easier than ever, with more people taking their work on the road.

In this blog article, we'll show you how to make it happen with our business travel tips for combining business and travel . Read on to find out how!

Table of Contents

Planning your business travel: essential tips for a successful trip.

Planning a successful business trip requires careful thought and preparation. Before heading out on your journey, it's important to consider all aspects of the trip, including travel arrangements, accommodation, meetings, and appointments.

One essential business travel tips for planning your business travel is to always book in advance. This will not only help you secure better deals but also ensure that you have ample time to make other necessary arrangements.

In addition, it's crucial to pack smartly and efficiently. Be sure to bring along all necessary equipment like laptops or chargers while avoiding bulky items that may take up unnecessary space.

When booking accommodations, if your destination is somewhere flashy like Vegas you'll want to look up cool things to do in Vegas beforehand so you can book something that is in the same area as your meeting. This way you won't have to worry about finding an affordable place to stay while trying to explore and do fun things after your meeting.

Otherwise, try to stick to budget-friendly options, like Airbnb, and book your accommodation as close to your meeting location as possible.

This way you'll be able to save on transportation costs and avoid the hassle of trying to find a place to sleep in the middle of a city.

Exploring Business-Friendly Aspects

Another business travel tip is that it's important to research the location's economic climate and industry sectors, especially when considering a coworking space in Elizabeth, NJ . Look for cities with thriving businesses in your field or industries that align with your goals. This will provide networking opportunities and potential partnerships.

Additionally, accessibility plays a significant role in choosing destinations. Consider flight options, transportation within the city, and proximity to other areas you may need to visit during your trip.

Another aspect to consider is the safety of the location—research crime rates and political stability before making any decisions about where you'll be traveling.

Think about accommodations that fit both your budget and needs. Hotels with meeting rooms or coworking spaces can make conducting business while away from home easier and more efficient.

Mix Business with Pleasure

Mixing business with pleasure is a great way to make the most of your trips. After all, why should you limit yourself to just work when you can explore new places and enjoy new experiences?

One business travel tips is to mix business with pleasure is by extending your stay in a city for an extra day or two. This gives you time to relax and see what the destination has to offer beyond work obligations. You could visit museums, try local cuisine, or even take part in recreational activities.

Another option is to bring along family members or friends on your trip. This allows you to spend quality time together while still fulfilling your work responsibilities during the day. Plus, it’s always more fun exploring a new place with loved ones.

You could also look into attending conferences or meetings that align with personal interests outside of work. For example, if you’re interested in photography or music, attend events related to those passions while on a business trip.

Remember though, mixing business with pleasure doesn’t mean sacrificing productivity during working hours. Always prioritize work obligations first and plan leisure activities around them accordingly.

The Ultimate Business Travel Destination

As a business traveler, you want to choose the ultimate destination that caters to your needs and helps create new opportunities for your business. One such destination is Tokyo, Japan. Tokyo offers an unmatched blend of modernity and tradition, making it a perfect location for any kind of business venture.

With world-class infrastructure and technological advancements, Tokyo makes conducting business easy and convenient.

Apart from its booming economy and high-tech industries, Tokyo also boasts a rich cultural heritage with numerous historical sites and museums worth exploring during your free time. The city's transportation system is well developed with efficient train services that make getting around seamless.

And when it comes to accommodation options, you'll find everything from budget-friendly lodgings to luxurious hotels.

Another destination that ticks all the boxes for business travelers is Dubai. With a thriving tourism industry and a large population of expatriates, Dubai is a perfect destination for anyone looking to expand their business network.

The city's business-friendly environment and ample resources make it an ideal location for start-ups and expanding businesses.

Saving Time and Money on Your Journeys

We all know that traveling for business can be quite expensive. However, there are ways you can save time and money on your journeys without sacrificing comfort or efficiency.

Firstly, our business travel tips is to consider booking your flights in advance to take advantage of early bird discounts. This will not only help you secure better deals but also ensure that you have plenty of options to choose from.

Another great way to save money is by using travel rewards programs. These programs offer benefits such as free upgrades, discounts on hotel stays, and even free flights.

When it comes to accommodations, consider staying at a serviced apartment instead of a hotel. Not only do they offer more space and privacy than hotels but they are also cheaper in the long run.

Additionally, make use of technology such as mobile apps to book taxis or find cheap transportation options like Uber or Lyft.

Always try to plan and avoid last-minute bookings as these tend to be more expensive. By following these simple business travel tips, you’ll be able to enjoy cost-effective business travel while saving both time and money!

Balancing Work and Personal Life

Maintaining a work-life balance is becoming increasingly important for students nowadays. With busy schedules and the need to constantly stay connected, it can be hard to find time for personal activities outside of school or work.

Here are some business travel tips on how to balance your work and personal life effectively.

Firstly, learn to prioritize your tasks. It's essential to know which responsibilities are urgent and which ones can wait until later. This way, you'll be able to manage your workload more efficiently without feeling overwhelmed.

Secondly, set boundaries between your work and personal life. Avoid checking emails or doing any form of work during leisure time unless it's necessary. Having designated times for relaxation will help reduce stress levels significantly.

Thirdly, make sure that you're making time for yourself in terms of hobbies and interests outside of school or working hours. Whether reading a book or going out with friends, taking breaks from studying, or working now and then can help clear your mind and improve productivity when you return.

Don't forget the importance of self-care practices such as exercise and meditation in maintaining a healthy balance between work and personal life. By prioritizing physical health along with mental well-being, students can achieve tremendous overall success both personally and professionally.

Expanding Your Business Horizons through Travel

Travel is an excellent opportunity for entrepreneurs to expand their business horizons. It provides a chance to explore new markets, meet potential clients and partners, and gain insights into different cultures and ways of doing business.

One way to make the most out of your travels is by attending industry events such as trade shows, conferences, or exhibitions. These events offer an excellent networking platform where you can interact with like-minded individuals who share your passion for the industry.

Another way to expand your business horizons through travel is by conducting market research in different regions.

This approach allows you to gather information about consumer preferences, market trends, pricing strategies, and competitor analysis that can help shape your future business decisions.

Additionally, traveling abroad enables you to understand cultural nuances that might affect how people do business in different parts of the world. Understanding these differences can give you a competitive advantage when negotiating deals or managing partnerships across borders.

You could even make traveling itself a way of earning a living. For instance, becoming a Disney holiday seller lets you take what you’ve learned and transfer it into a career selling the experience to others.

Expanding your business horizons through travel requires planning and strategizing before embarking on any trip. However, if done correctly, it can be a valuable tool for entrepreneurs looking for opportunities to grow their businesses beyond their local markets.

Q1: What are some tips for planning a successful business trip?

A1: Some business travel tips for planning a successful business trip include choosing the right destination, mixing business with pleasure, saving time and money on your journeys, balancing work and personal life, and expanding your business horizons through travel.

Q2: How can I make the most out of my travels?

A2: To make the most out of your travels, consider attending industry events such as trade shows, conferences, or exhibitions. You may also want to conduct market research in different regions to gain insights into consumer preferences and competitor analysis. Additionally, understanding cultural nuances can give you an edge when negotiating deals across borders.

Q3: What should I keep in mind before embarking on a business trip?

A3: Before embarking on a business trip, it is important to plan and strategize accordingly to ensure that your travels are productive and stress-free. Remember to always save time and money while traveling, stay organized during your journey, take advantage of every opportunity to network with other professionals in your field, and balance work and personal life.

Q4: What are some benefits of expanding my business horizons through travel?

A4: Expanding your business horizons through travel can provide numerous benefits such as exploring new markets, meeting potential clients and partners, gaining insights into different cultures and ways of doing business, and understanding cultural nuances that may affect how people do business in different parts of the world.

Business travel can be both exciting and daunting. It gives you a chance to explore new destinations, meet new people, and expand your business horizons. However, it also requires careful planning to ensure that your trip is successful and stress-free.

In this article, we have covered some essential business travel tips for planning a successful business trip. We have discussed the importance of choosing the right destination, mixing business with pleasure, saving time and money on your journeys, balancing work and personal life, and expanding your business horizons through travel.

By following these tips, you can make the most out of your next business trip while ensuring that it is productive and enjoyable. Remember to always plan, stay organized during your travels, and take advantage of every opportunity to network with other professionals in your field.

Resources are out there for LGBTQ+ travelers looking to stay safe

Do LGBTQ+ tourists have a green book-like system for staying safe while traveling in these politically precarious times

NEW YORK -- Do LGBTQ+ tourists have a green book-like system for staying safe while traveling in these politically precarious times ? They don't have one. They have many.

In recent years, there's been an outpouring of specialized blogs, cruise and tour operators, and booking sites for accommodations . There are organizations that certify the support of transport operators, destinations and special events. And there are watchdog groups with eyes on the laws and customs of the world.

“People are concerned because we realize that our rights are under attack in some cases,” said Mark Chesnut, a New York-based travel writer and speaker with 30 years of experience in the industry. “People aren't going to stop traveling. They're just more careful and taking precautions. They're choosing destinations wisely."

Read reviews. Network with locals. Know the laws and customs of a destination, Chesnut and other seasoned LGBTQ+ travelers and their allies suggest. Is it illegal there to be gay? Is it a taboo that can get you killed? Is it safe to embrace or hold hands in public? What are the ramifications for HIV-positive travelers? How about misaligned documents and security scans for trans people?

The potential pitfalls are many for LGBTQ+ travelers, especially couples looking to express their authentic selves, advocates said. But the possible dangers should be weighed against the joys of discovering new places, said Stefan Arestis and Sebastien Chaneac, the globetrotting couple behind the travel blog the Nomadic Boys.

“We as gay people have to do that extra layer of research compared to my straight friends. They can hop on a plane and go,” said Arestis, a Greek Cypriot.

He and Chaneac, who is French, left their London jobs (the former a lawyer and the latter in tech) to make Cyprus their base. They turned more than a decade of extended travel into a detail-rich website and, this year, a handbook for LGBTQ+ travelers, “Out in the World: The Gay Guide to Travelling with Pride.”

Arestis said it was clear in 2014, when they began blogging about their year-long sabbatical in Asia for friends and family, that LGBTQ+ travelers were hungry for information.

“After about a year, we started getting random people coming to our site. We thought who are these people? Basically, they were googling things like where are the gay bars in Bali? Are there gay hotels in Shanghai ? Is it safe to go to Taiwan? They were finding our content," he said, because at the time there was little else about the subject online.

Arestis has visited 97 countries of all sorts. Chaneac doesn’t count but does have places he wouldn't go out of safety concerns, including Kuwait and Saudi Arabia.

On their site and in their book, the Nomadic Boys tell it like they see it, with practical tips and a feel for political and cultural landscapes.

They had a scare in Lebanon, for instance, when they were told they were blacklisted while trying to leave the country. And among their book's listings are these warnings about Peru: It “lags behind its more progressive neighbors” in terms of LGBTQ+ rights but introduced anti-discrimination laws in 2017.

“We advise caution over PDAs unless you're in a gay-friendly environment. Having said that, Peru relies heavily on tourism so gay travelers will feel comfortable and welcome,” they advise.

The couple went on to note they had no problems getting a double bed in any of the hotels they used in the Peruvian towns of Barranco, Miraflores, Cusco, Arequipa and Lake Titicaca.

That level of detail and practicality is what drew Black travelers to green books during the Jim Crow era.

Some other LGBTQ+ travelers prefer to stick with safer and more accepting locales, for comfort and as a boycott of sorts against hostile destinations. Others travel out of their comfort zones for adventure and to support local and often suppressed gay communities.

“It's a really robust debate,” Chesnut said. “It’s a personal judgment and a personal decision that travelers need to make.”

Traveling can be particularly fraught for trans people.

Gabrielle Claiborne in Atlanta is co-founder and CEO of Transformation Journeys Worldwide, a training and consulting firm that works with Fortune 100 companies on creating cultures of belonging for trans and gender-diverse people. She's also the chair of the International Gay and Lesbian Travel Association Foundation's Transgender Advisory Group.

Claiborne is a trans woman who frequently travels globally. At 6-foot-2, and taller in heels, she often draws stares in security lines.

“I get a lot of people whispering and gawking, just by being present and being visible in that space,” she said. “The security checkpoint is triggering for trans people because of the experiences with TSA agents, from other people in the line.”

Some trans people have documents with photos and gender markers that don’t align. Going through security scanners can be troubling, Claiborne said. Agents must press a button designating male or female.

“If they pressed the wrong button and an area of our bodies is flagged, we have to go through a very triggering pat down,” she said.

Claiborne doesn't support boycotts of unfriendly destinations.

“We have a long way to go, yet I'm optimistic about the progress that is being made,” she said. “The reality is we make progress when people are willing to stand up and be visible. Until we’re visible in a space where we might be the only one like us in the room or in that space, people are not going to know what they don’t know.”

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Business travelers should check out these deductions before hitting the road

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IRS Tax Tip 2023-76, June 6, 2023

Many people travel for their job — some for an occasional conference and some travel year-round. Whatever their time on the road, business travelers should know how and when to deduct business travel expenses .

What to know about tax deductions for business travel

Business travel deductions are available for certain people who travel away from their home or main place of work for business reasons. A taxpayer is traveling away from home if they are away for longer than an ordinary day's work and they need to sleep in a location other than their home to meet the demands of their work while away.

Travel expenses must be ordinary and necessary. They can't be lavish, extravagant or for personal purposes.

Employers can deduct travel expenses paid or incurred during a temporary work assignment if the assignment is less than one year.

Travel expenses for conventions are deductible if attending them benefits the business. There are special rules for conventions held outside of North America.

Deductible travel expenses include:

• Travel by plane, train, bus or car between home and a business destination
• Fares for taxis or other types of transportation between an airport or train station and a hotel, or from a hotel to a work location
• Shipping of baggage and sample or display material between regular and temporary work locations
• Using a personally owned car for business
• Lodging and meals
• Dry cleaning and laundry
• Business calls and communication
• Tips paid for services related to any of these expenses
• Other similar ordinary and necessary expenses related to the business travel

Taxpayers can find more about the rules for travel deductions with   Publication 463, Travel, Gift, and Car Expenses.  

Self-employed individuals or farmers with travel deductions

• Self-employed people can deduct travel expenses on  Schedule C (Form 1040), Profit or Loss From Business (Sole Proprietorship) .
• Farmers can deduct travel expenses on  Schedule F (Form 1040), Profit or Loss From Farming .

Travel deductions for Armed Forces reservists

Members of a reserve component of the Armed Forces of the United States can claim a deduction for unreimbursed travel expenses paid during the performance of their duty. These travel expenses must be for travel more than 100 miles away from their home.

Recordkeeping is important

It's easier to prepare a tax return with organized records . Taxpayers should keep records such as receipts, canceled checks and other documents that support a deduction.

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