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The Travel Quandary

The Ultimate Trip Planner Template – Easy To Use Excel Format!

You’re about to embark on your next adventure – hooray! 

Travel planning comes naturally to some who thrive on the challenge to find the best deal on a tour, stay at the coolest hotel or dine at the hottest new restaurant. These travellers are always at the airport on time, check opening hours of attractions before leaving home and have packing down to a fine art form. On the other end of the scale, there are travellers who prefer to go with the flow, do things spontaneously and are happy to rock up to a new destination and “wing it”.

According to the World Tourism Organization (UNTWO), 1.4 billion people travelled internationally in 2018. And apparently, there are over 750 million users of Microsoft Excel worldwide. There’s a high chance that you’ll fall into both of these categories (we don’t know the exact number but it would make for a pretty neat Venn diagram). And if you also classify yourself as an “unprepared” and/or “unorganised” traveller, our trip planner template is designed to help YOU.

Microsoft Excel is not only used by accountants and finance people. Microsoft Excel has become the ultimate planning and analysis tool, recognised and used worldwide which is why we’ve chosen it to create our trip planner template. We hope you find it useful and welcome your feedback and recommendations!

FREE TRIP PLANNER TEMPLATE! MICROSOFT EXCEL & GOOGLE DOCS

Why use a spreadsheet to plan your trip.

• Identify gaps in your itinerary (closures, public holidays, mandatory reservations)
• Save money (better budget decisions, better choices on trip)
• To get you excited! You’re going on a holiday! Hooray!

Download your free trip planner template here

Note: For Google Docs template, download the .zip file and upload the spreadsheet to your Google Drive. Once uploaded, open with Google Sheets.

Using this spreadsheet

The Ultimate Trip Planner Template is built into a spreadsheet which is divided into six sections. We’ve built this trip planner to include 16 days of travel but you can adjust the length of the trip by adding or removing columns in the spreadsheet.

Once you’ve confirmed your travel plans, add them here. This is where you can record all your reservations – flight details, accommodation, car rental, equipment rental, tour reservations etc. Listing them on one tab means you can quickly jump in and find those important details when you need them.

2. Planning

Researching airlines, hotels, Airbnbs, car hire, tour operators and travel insurance policies can be exhausting. You’ll probably go through a phase where you’ll have so many tabs open on your browser, it’ll make you want to pull your hair out! If you also need to compare prices and dates with your travel companions, it can become downright overwhelming.

When you find a potential option you like, add it to the “Planning” tab. When your research is condensed into a neat summary, it will be a simple exercise of reviewing all possible suppliers, key dates and prices and then after a process of elimination, you will be left with the most suitable option.

A budget is by no means set in stone. Our budget tab is designed to help with your travel planning decisions. We feel that it is important to understand the costs of a holiday before making any hasty decisions. And we consider it even more important that you don’t spend beyond your means!

We don’t want to sound like party-poopers but the last thing you want is to get ripped off and/or find yourself stuck abroad without any money. By understanding where you plan to spend the bulk of your hard-earned money on your holiday, you can plan where you’ll allow yourself to splurge and other areas where you may need to tighten the purse strings.

For example, we give ourselves extra budget for food and coffee experiences as this is an aspect we love about travelling. We tend to book budget/basic accommodation on the road depending on the destination and available options, as all we need is a bed, access to a (preferably) hot shower in a secure room.

A good chunk of your budget will already be paid or known in advance before you’ve even left home (i.e. flights, some ground transport, accommodation, tours (if applicable) etc), so this should also help when allocating your budget to food, shopping and extras. There will also be times where you need to be strict and say “no” if your gut feeling and bank account tell you that you cannot afford a certain something. Be conservative but also be kind to yourself – you are treating yourself to a holiday after all and you’ll have to spend money to fully enjoy the experience!

4. Itinerary

We spend a lot of time planning our travel itineraries on a day by day basis and even breaking it down to each hour of each day. Some people call us crazy but when we are short on time and have an extensive list of things to see/do/eat/shop etc, we prefer to be organised.

Laying out our trip day by day also helps us to block out periods of time for travel or to take note of when restaurants and attractions are closed. Of course, plans can and will change. Rain may force you indoors (museums, galleries, shopping) or an unknown public holiday may disrupt your planned travel day.

We recommend using this tab to roughly outline your plans and drop in the activities and places you simply cannot miss. You can move activities to different days if your original plan doesn’t work out. If you want, record your daily expenses at the bottom and you can track how your actual spending goes against your budget.

5. Packing List

For those who begrudge packing, it tends to be the case that you will end up wearing 20% of your packed belongings during 80% of your trip. Or if you’ve left packing until the last minute and thrown items higgledy-piggledy into your suitcase, you’ll arrive at your accommodation to realise you’ve forgotten your favourite undies or packed the wrong shoes.

Packing lists work. Once you’ve considered the weather and climate at your destination, your baggage allowance plus the duration of your trip, you can plan what you need and limit unnecessary purchases on the other side.

We’ve compiled a pretty epic packing list covering practically every type of adventure and possibly everything that you may need. Feel free to adjust accordingly to your requirements.

6. Checklist

This is the final step before you walk out your front door to embark on a brand new adventure. Before you go, use this tab to ensure you’ve dotted all the i’s and crossed all the t’s. And then you’re off!

Bon voyage!

WHERE WILL YOU TRAVEL NEXT?

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Give us your feedback of the Trip Planner Template below!

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CONTINUE PLANNING YOUR TRAVELS

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28 thoughts on “the ultimate trip planner template – easy to use excel format”.

HOLY COW I cannot believe I found EVERYTHING I needed all in one for FREE. I feel like I have ROBBED someone! My partner and I never grew up in households where family vacations were had, so we have no idea what were doing. Thank you kindly to The Travel Quandary. If I can donate, share your page, volunteer, etc. let me know how I can repay <3

SO HELPFUL ! THANK YOU SO MUCH !

How you extend the dates! I am going for a month

This template is so great! Planning a trip to New Zealand and will be traveling around a lot – this is super helpful!

NICE!! MUCHAS GRACIAS VERY COOL!!! Alina

Thank you so much for sharing your knowledge and your files!

Thanks so much for the template. This is a very good start for a traveller like me. Easy to use!

Amazing template! Exactly what I needed. Thank you!

Thank you for the great tool! I was wondering if theres a way to enter an end date as well to the itenerary?

Hi there! I was wrapped to see that the template is created by some Aussies! and local ones as well. I’m from Melbourne! Template is a charm! Just what I’ve been looking for ages! Planning our Europe trip for 2023 that got cancelled in 2020! (We all know why!!) Will let you know how it goes and will definitely check out your website! Thanks,

Hi Rosanna, we’re so glad to hear that you’ve found this template useful! Very jealous that you’re planning an escapade to Europe. No doubt it will be amazing! Safe travels 🙂

Thankyou for your post on THE ULTIMATE TRIP PLANNER TEMPLATE on excel. It is very usefull. I have been using this template to plan my trips for a while now and it has saved me a lot of time. I highly recommend it to anyone who is looking for a travel planner.

Didn’t work. At least, not on my version of excel.

something about “delimited” something or another.

Hi Piotr, We’re sorry to hear this. What version of excel are you using? Are you on a Mac or PC? If you wish, we can email you an Excel copy of the template.

So so sooo helpful! I’m happy to find this great itinerary template! Thank you so much.

Thanks Tahira! We’re so glad that you found it helpful. Enjoy your travels! 🙂

Hi Tahira, we’re thrilled you found this template helpful. Enjoy your travels!

I needed this so much, easy and simply. Thank you for a great spreadsheet.

Thanks Nga! Happy travel planning!

Hi Nga, we’re so glad you loved this spreadsheet. Hope you had an amazing travel adventure!

Thank you , soooo much ! I appreciate you putting this together and sharing it

Hi Priscilla! So glad that you found this planning template useful! We hope you enjoy your trip!

I am so excited to find this. (Thank you, Pinterest!) I will be leaving in a month on an eight day train trip and this is exactly what I needed to get all my ducks in a row. Thank you so much!

HiTeresa! We’re so glad to hear this and so exciting for you. Enjoy your trip!

This is great! Found this as i was looking for a newer travel planner and this is very helpful and user friendly!

We’re so glad to hear this! Happy travel planning!

great tool. never used a planner before and it has most every item to consider… add a route sheet for those who driving to, during and back from their vacations…

Glad you like it and thanks for the feedback. We’ll look into adding a new tab for routes.

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Itinerary Template for a Trip: Free Downloadable Examples & More Resources

• Updated: 07/14/2024

If you are looking for a free, easy, and detailed itinerary template for a trip that you can download and conveniently add your own travel details—then you are in the right place. 

Find the sample trip itinerary template I created and tweaked over years of travel to include the most relevant information in one easy-to-scan document and in four different file formats. 

Additionally, I share alternative template ideas  that include my top picks for itinerary-building apps  and other online places where you can find more free or affordable trip itinerary designs  and layouts. So, go to the file format that works best for you, scan my quick tips for editing, and get your trip details organized in a downloadable, easy-to-edit, and very sharable document. 

Table Of Contents

Itinerary template for a trip in 4 file formats.

Find my travel itinerary template in the four different file formats below. Choose the one you like to work in best. Then find more recommendations here .

• Microsoft Word trip itinerary template
• Microsoft Excel trip itinerary template
• Google Sheets trip itinerary template
• Canva trip itinerary template

About This Template: 7 Main Components

There are seven main components to this template. I have included each because it contains the information I reference most while traveling, organized in a way that helps me figure out when my trip schedule is overloaded or lacks the right amount of buffer time between activities or transit.

Sign up for my monthly Discovery Newsletter & get a free Trip Budget Calculator !

The 7 trip itinerary template components include:

• Header. For a destination image and title. Replace this image with your own.
• High-level trip summary: An at-a-glance summary of essential trip information—the number of travelers, dates of travel, flights (or other transit), and location(s) of the trip.
• Travel day column. Know which day of your trip an activity is happening. 
• Day of the week column. Know the day of the week and date to ensure lodging, tour, and transfers are booked correctly.
• Activities column. A place to capture details for all activities and lodging. Hyperlink text to websites for additional information.
• Location(s) column. In this space, recap the destinations for each day, link to lodging websites, and include important notes such as included meals or overnight flights.
• Lodging contact info sheet. A second tab or sheet for additional lodging information is included in all template files except for Microsoft Word 

Since the detail on this template prints small, consider saving it to a PDF file , allowing you to zoom in as needed and easily share it with others.

Additionally, reference your itinerary offline when you save a PDF version of this itinerary to your phone to an app like iBooks (Apple users) or Google Play Books (Android users). Having an offline itinerary comes in handy in travel situations when you have limited or zero cellular or wi-fi connection. 

Microsoft Word Template

Click on the image below to download a free version of this trip itinerary template containing actual details from a visit to Iceland in Microsoft Word. 

6 Editing Tips (Word Template)

As Microsoft Word is the most universally used software program, it is the trip itinerary template file I share first. Here are six essential editing tips when using the Microsoft Word version of this template.

Header area editing (Word template)

• To change out the image at the top of the itinerary, right-click on the image and select Change Picture. Select from a stock photo or upload your own image. I am a Canva user and found this image there, added a text overlay, and saved it using the dimensions 2000x458px.
• However, you can upload any size image file you would like. If your uploaded image is not the correct size, click on it and drag its diagonal corner to resize and fit the page. If you find it too tricky to insert a new image, delete the existing one and type your preferred itinerary title. It might not look as pretty without a picture, but the template will still convey all essential information.

Main itinerary body editing (Word template)

I created this itinerary using a table in Microsoft Word, hiding vertical gridlines to achieve a cleaner look. 

• To edit text , select and delete existing text. Then, type text as you normally would in Word documents.
• To add a table row , select a row by dragging your mouse to highlight it, then right-click and choose Insert to add a row above or below. Repeat the process to delete a row . Find one additional blank row at the bottom of the template.
• To add or change hyperlinks , select the word(s) you would like to link (or unlink) to a website, right-click, select Hyperlink, and from the sub-menu, select Edit or Remove Hyperlink.
• To add back vertical gridlines , select the entire table, right-click, and select Borders and Shading to adjust the design with the gridline configuration you like best.

Microsoft Excel Template

Click on the image below to download a free version of this trip itinerary template containing actual details from a visit to Iceland in Microsoft Excel. 

9 Editing Tips (Excel Template)

As Microsoft Excel is more specialized software, I share nine file-specific tips, knowing that the traveler who prefers to download this file type is likely already familiar and comfortable editing in Excel.

Header area editing (Excel template)

To change out the header image at the top of the itinerary, right-click on the image and select Change Picture. Select from a stock photo or upload your own image. I am a Canva user and found this image there, saving it using the dimensions 2000x458px. Once uploaded, I added the semi-transparency in Excel.

However, you can upload any size image file you would like. If your uploaded image is not the correct size, click on it and drag its diagonal corner to resize and fit the page . If you find it too tricky to insert a new image, delete the existing one. It might not look as pretty without a picture, but the template will still convey all essential information.

• Though—if you upload a new image and want to keep the semi-transparency , double-click on your picture to get to the Picture Format menu. Find the Transparency icon in the header menu and adjust it to your preference. 
• To change the header text , click on the text in the Text Box and edit all elements.

Main itinerary body editing (Excel template)

• To insert bullet points , copy these from an existing cell in the document. I created and copied the bullet points from a Word document and pasted them into Excel. 
• All cells are set to wrap text and are oriented to align left and at the top of the cell. If this changes or the format structure is lost, right-click on any cell and select Format Cells to reset the cell structure to your preference. 
• To start a new line of text in a cell when using a Mac, press the Option+Return buttons on your keyboard. Using a PC, press the Alt+Enter buttons or get more tips from Microsoft Help .
• To insert hyperlinks , select the cell you would like to hyperlink, and from the main menu, select Insert. From that submenu, choose Link. Microsoft Excel—from what I can tell (please correct me in the comments if you know how to bypass this)—does not allow users to link individual text within a cell. Google Sheets does, and it is one of the reasons I prefer using that format type. 

Lodging contact tab editing (Excel template)

Note a second tab in this Excel template for lodging details—set to print landscape (horizontally). Edit all elements in the same way as the main itinerary.

Google Sheets Template

Click on the image below to download a free version of this trip itinerary template containing actual details from a visit to Iceland in Google Sheets. This image links to a read-only document. 

To copy it, click File from the main menu and select Copy . Doing this will create a copy of the document on your Google Drive. You will want to be logged into Google when you do this.

7 Editing Tips (Google Sheets Template)

Google Sheets is my preferred file type to create, edit, and share new trip itineraries. I find its slimmed-down menu is easier to use than Excel. Plus, I appreciate the ability to highlight and hyperlink specific text using Sheets vs. having to link an entire cell (in Excel).

Additionally, I find this file type easier to share as not everyone uses Microsoft documents. And I find it convenient since I already use Google Drive to manage my business documents and keep my travel information organized . Here are seven things to know when editing this template.

Header area editing (Google Sheets template)

To change out the header image at the top of the itinerary, right-click on the image and select Change Picture. Select from a stock photo or upload your own image. I am a Canva user and found this image there, added a text overlay, and saved it using the dime nsions 2000x458px.

However, you can upload any size image file you would like. If your uploaded image is not the correct size, click on it and drag its diagonal corner to resize and fit the page . If you find it too tricky to insert a new image, delete the existing one and type your preferred itinerary title. It might not look as pretty without a picture, but the template will still convey all essential information.

Main itinerary body editing (Google Sheets template)

• All cells are set to wrap text and are oriented to align left and at the top of the cell. If this changes or the format structure is lost, select a cell and choose Format from the main menu.  From the drop-down menu, select Wrapping or Alignment to adjust to your preference. 
• To start a new line of text within Google Sheets when using a Mac, press the Command (or Control or Option)+Return buttons on your keyboard. Using a PC, press the Alt (or Control) +Enter buttons. 
• To insert hyperlinks , select the specific text you would like to hyperlink, and from the iconographic menu, just below the main menu, select the three vertical dots at the far right for more editing items. Select the Link icon to insert and link to your preferred URL. Or choose Insert from the main menu, then select Link. 

Lodging contact tab editing (Google Sheets template)

Note a second tab in this Google Sheets template for lodging details—set to print landscape (horizontally). Edit all elements in the same way as the main itinerary.

Canva Template

Click on the image below to access and edit a free version of this trip itinerary template in Canva. 

Although Canva is an excellent and intuitive design software usable by non-professionals, it requires prior knowledge and experience to use it comfortably. I do not recommend downloading and editing this file type unless you are already comfortable creating and editing in Canva.

If you are, have fun! You have full editing capability to change any element of this two-page trip itinerary template, which includes a second page for lodging contact information. 

Tips for duplicating the template: Click the above image, then click the “Create with Canva” button in the upper right-hand corner. When you do this, it should take you to your Canva account and let you copy, and then edit a duplicate version of the template.

2 Recommended Online Itinerary Builders

If you prefer using an app or an online itinerary builder to create your itineraries, TripIt and Wanderlog are the top two options. I have used TripIt before and found it handy—though short on the functionality I prefer. Despite easy integration with travel booking uploads, the program was less flexible than I would have liked, still requiring some manual uploading and editing. 

I have not used Wanderlog, though I have repeatedly seen it recommended highly by frequent travelers and travel professionals. To see which is right for you, scan through this Reddit thread of users comparing notes on each.

4 More Places to Find Travel Itinerary Templates

In addition to the free templates I share, are four more places to find free or affordable trip itinerary templates.

• Microsoft Excel, Word, and Google Sheets free templates

Find multiple travel itinerary templates on Jotform .  Edit them using its web-based a PDF editor. Then, download your edited form after you create an account. You get five complimentary form downloads with a free membership . 

Find multiple trip itinerary templates on Canva .  There are several free options. To edit and download them, create a free account on Canva if you do not already have one. Some templates are restricted to paid Pro Canva users only.

Microsoft Excel, Word, and Google Sheets

Microsoft Excel, Word, and Google Sheets offer free templates. These software programs offer several free travel itinerary templates. To access these complimentary templates, choose File, then select Create New from Template or New from template gallery from the main menus. Search for templates related to trips or travel to find one that fits your needs.

Several shops on Etsy sell downloadable trip itinerary templates for a low price, often $5 or under. Some designs are beautiful. Several come packaged with multiple detailed pages that could be perfect for your needs or be superfluous. Search digital download options here to see what fits your preferences best.

Related Reading

If you are searching for more travel planning assistance to help you save time and money, stay organized, and achieve better results, check out the related articles below.

• How to Plan a Trip Quickly: 9 Best Places to Find Inspiring Trip Itineraries
• 49 Things You Need to Do to Plan Your Best Trip (Free Travel Research & Planning Checklist)
• Google for Travel: Plan Better with These 8 Tools
• Why You Will Love Google Maps for Trip Planning
• How to Save Time & Money with Google Flights Price Tracker
• 5 Proven Ways to Simplify and Organize Your Travel Research
• Pack Faster & Better with This Universal Printable Packing List
• 25 Expert Packing Tips to Help You Travel Better
• Pre-Trip: A Practical Checklist to Close the House & Pack

Additional Trip Planning Resources

To further help you with travel planning, I share my go-to resources for every trip below. 

Google Flights. My first research stop for affordable flights for every trip. Learn why here . 

Google Hotels . Use its “ Where to stay ” button to discover the best neighborhoods to base your visit.

Booking.com. For hotel and rental bookings, I appreciate its flexible cancellation, candid user reviews, discounts, loyalty program, and easy-to-use interface.

Viator , Get Your Guide , & Airbnb Experiences . Quickly find and book highly-rated tours and activities on these sites.

Google Travel Things to Do & Google Maps . Find more things to do in your destination on Google Travel, then record where you want to visit on a custom Google Maps list. 

AllTrails . Love to hike? Me too. I religiously use AllTrails to discover hiking and biking trails and download its offline maps to manage my hikes.

Guide Along . 5-star self-guided audio tours that are GPS-compatible for US road trips and national parks. We loved the Glacier National Park tour .

Insure My Trip. I never travel internationally without trip insurance. Learn why here . My preferred place to shop and compare policies is InsureMyTrip.com . 

Plus, check out the 15 travel apps I use on trips, my preferred guidebooks , and my free customizable travel itinerary template , downloadable in four file formats.

About the author : Janice Moskoff is a travel writer and blogger who loves hiking, exploring the world, and reading. She writes to inspire travel-loving families, adult friends, and couples on her blog, Gather and Go Travel . After attending the University of Michigan undergraduate business school and following a career in retail strategy and event management, she returned to focus on her first love—travel. Read her bio , learn how she became a blogger , and discover how to work with her . Sign up for her monthly Discovery Newsletter to get her latest travel recommendations and how-to’s .

Love to travel? Sign up for m y monthly Gather & Go Travel Discovery Newsletter and get a free trip budget calculator.

Affiliate Disclosure: Some of the links on this page may be affiliate links, and at no additional cost to you, I earn a commission if you make a purchase. I only recommend products and companies I use. And the income goes to keeping the site community-supported and ads minimal.

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4 responses.

Hi Kathleen, thanks for letting me know. I really appreciate it. I just re-updated the Canva link. Hopefully this will work. I’ll email you the link too, that way if you have any issues (or if it is working) you can let me know directly. Thank you! Janice

Hi, I am also getting the Canva template preview that, once you click the link, just takes me to a generic Canva page. I was wondering if you have the direct link at all, or perhaps the file name?

Hi Nicole, thanks for messaging about this. Happy to troubleshoot. I am sorry you having issues. Since you would like to use this template I’ll take an educated guess that you are familiar with Canva and already have an account? When you click the “Create with Canva” link in the upper right hand corner it should take you to your account and let you edit a version of this template. I’ll check in with you via email as well to see if this is happening. If not, I’ll email you a direct link and dig in to adjust settings. Or feel free to email me directly at (janice at gatherandgotravel dot com.). Thank you!

Hi! I was hoping to use your Canva template but it linked to a preview that wouldn’t open the template. I also couldn’t find it by searching.. Is it available anywhere?

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Welcome to  Gather and Go Travel , a blog inspiring families, adult friends, and couples to explore US and international destinations and to get outdoors. I am Janice, a world traveler to 50+ countries, a travel writer/blogger, and a book lover. Learn more  about me , read  our story , and how to  work with me . Get my latest updates, how-tos, and trip ideas in my monthly  Discovery Newsletter .

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Plan your ideal trip with travel itinerary templates

You've got places to go and things to see, and these travel itinerary templates will make sure you get to see them all. keep all your details in one place, list your possible destinations, and arrange your trip artfully with these templates designed to help business trips go smoothly or give you the vacation of a lifetime..

Keep your travels on schedule with these templates for itineraries

Know exactly where you’re going from point A, point Z and everywhere in between with these simple and customizable itinerary templates. Reduce the stress of travel and let everywhere know where to arrive and when with an itinerary that’s easy to read and has all the details they’re expecting. Try out an itinerary for fun family vacations, week-long road trips, conferences or business meetings. For day-to-day events, consult a planner template to lay out the ideal activity flow and make sure you haven’t accidentally double-booked yourself. Maybe planning ahead of time will inspire you to take on a new travel adventure, or perhaps you’ll discover that you have more time available for sight-seeing, hobnobbing, or simply straight-up relaxing. An itinerary is the perfect tool to help you get the most out of your next travel adventure and ensure you’re always in the right place at the right time.

Travel Itinerary Template

Easily create a concise summary of your travel plans using our free Travel Itinerary Template for Excel or Word. List your flight, transportation, lodging, meeting times and other activities so that you can get the information quickly while you're on the go. It includes a place to add hyperlinks, so you can link to maps or your flight's check-in page. Save the spreadsheet onto your mobile device (using OneDrive or whatever you prefer) so that you can access it easily. You may also want to print a paper copy just in case.

Other Versions

License : Private Use (not for distribution or resale)

Authors: Jon Wittwer , Jim Wittwer, and Laura Cutler

Description

This travel itinerary template allows you to keep the many different and important trip details in one place. Details like confirmation numbers, flight times, meeting times and locations, car rental and hotel locations, and more. It is organized in a way that flows nicely with the actual trip: leaving on a flight, renting a car once you arrive, checking in at your hotel, attending meetings and events and then flying back home. It's an effective solution when planning a trip for yourself, your boss or fellow employee.

Create a Vacation Itinerary

We tried to design this to make it easy to customize. For example, if you are going on a vacation instead of a business trip, you could change the "MEETINGS" section to "ACTIVITIES" and then list some of the possible activities you could do while on your trip.

Instead of "Topic" and "Room" as labels you could add "Cost" and "Hours" to note how much an activity would cost and what hours the museum, store, or attraction is open.

Travel Tips and Resources

• Check the Weather!! at wunderground.com - This is a pretty cool travel planner by Weather Underground that will show you the weather during your trip. Use whatever weather app you prefer, but remember to check the weather.
• Tips for Traveling Abroad at travel.state.gov - This is an important checklist to use if you are traveling out of the country.
• Check with Big Brother at tsa.gov - Flying? Check TSA's rules and remember to leave the key-ring pocket knife that you got for Christmas at home.

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My excel travel itinerary template & how to use it

After 9 years of creating travel itineraries - I have come to follow my own little process. I even crafted an excel travel itinerary template and I am sharing in this post the methodology and steps I always take !

1. Select the country for the travel itinerary

First pick a country, either like this famous French lottery ad or from an existing bucket list. There is no better ways, just let your mind wander!

(Pardon the bad subtitles encryption, but this ad in France is like a national private joke now. I had to add them myself to share this to the world ! but I am no pro at this at all :) ) 

My first stop is usually the French Ministry of foreign affair website section called “ advices to travelers ”. I would seek the similar platform of your own country. On the French one I can get real and up-to-date information about safety, visa process for my citizenship as well as any mandatory vaccines I must have. It also has all the great links to the official visa websites of the country I want to visit. This avoid wasting time searching for visa information and ending up on un-official agent site who do the procedures for you expensively.

2. Create the rough structure of your travel itinerary

Once I have decided that traveling there was safe and my timeline to get the visa was okay - I start into the details of the travel itinerary. My first step is often to see the couple of recommended itineraries from  the lonely planet - either I own the book or sometimes it can be found on their website.

It’s also great because you can buy just the chapters that you need on their shop in digital format so I can have them with me to work wherever I am on my iPad Pro (see how I turned mine into a blogging station ).

This way I have a rough idea of names of places, where most of the tourists go. Sometimes their itineraries are great and suit my needs, and sometimes it will be the “what I should avoid list” to stay off-the-beaten track.

Then I start searching, searching and searching the internet with key works such as: itinerary, road trip, one week in, two weeks in etc... This is to be able to understand the most common routes and get a sense of what can be achieved in the same timeframe as mine.

By that point, you have been exposed to dozens of travel plans, amazing photos and videos. You should start to get an idea of the key sights or activities you want to do. It’s time to put it into a format that suits you.

3. Put the travel itinerary down into a readable format ! My excel travel itinerary template !

Over the course of 9 years, I almost always work with the same excel file format. You can download the empty template here ! Do customize it to your liking !

Tab 1 is the overall route breakdown - it’s the non-detailed piece that helps me get a rough sense of what can be done in a day and timeline. I put weeks. Usually colors the dates if they are public holidays or week-end. Then, the following details per day: Morning, afternoon, evening, night, transport and comments.

I would just put lists of visits & sights to see in morning, afternoon and evening to see how busy my days are. I try to plan per half days or full days (then I merge the cells together). I have a night row to be able to add either the city where the night will be spent or if I have to take an overnight bus or train. Transport is where I would put information such as: self-drive, flights ETA, train or other relevant mode of transport. Comments are any other things that I must know at a glance.

Once I have done all the above - in this page I can see a general overview, when I need to rent a car, where I will be tired from an overnight train and need to put the next morning as “rest” for example. It gives a good and quick summary of my trip.

Under this table, I usually copy/paste all the links to amazing blogs, content that have significantly helped me build my travel itinerary. So that when I am traveling, I can go back to them or just to re-read them later on as I continue the fine tuning of the travel itinerary. I also copy paste the website or contact of the travel agent, tours and other diving center I am considering.   

4. Time to dive in budgeting the details of the travel itinerary

The second tab is the detailed budget. It’s where I go into the neaty-gritty and I start compiling the numbers. This usually is done by another round of detailed research and some educated guesswork.

As I am still wired as a French person - my currency of reference is always the Euro. Most information you find on the internet are often expressed into the local currency too. Therefore, in this file on the left side, there is the detailed day to day budget and on the upper part and upper right there are all the information that are permanent: any relevant exchange rates as well as food budget.

My food budgets are my buffer in most itinerary. First, because I love to eat and I don’t like being restricted to try that amazing restaurant I saw on a blog. Second, when you walk all day long, I need to plan for coffee or beer break - these are important to budget too! I mostly budget breakfast unless I have already pre-booked all accommodation and they all contain it. 

At the very end of this list of possible detailed expenses, I usually add up the fixed costs: visa, flights and vaccines. Then make the total. Most my budget files have a buffer of 10-15% more (mainly thanks to the oversized food budget) and if I am unsure of a cost, I always put it at the highest that I could find on the internet to be on the safe side. These extras allow as well for souvenirs shopping (since I never budget that).

I keep track on my budget white travelling by using the app called Trabee pocket. I have done a full review of it here.

5. Add more tabs and details to suit your needs

When the travel is a long one - I often create 2 more tabs - they help me with the bookings and as a checklist:

Transport: listing in the date of departure and arrival, as well as from and to. Then I fill up the exact time and company or method. If a private driver I would also add the contact information in the notes.  

Hotels: I would list here, the check in and check out date as well as the number of nights. Then once the bookings are made, I add the name of the hotel/hostel and the contact information or website. In some countries, I even add the GPS coordinate or I pre-save the addresses into google maps (to find them quicker when I need to find my way to them).

On average a travel itinerary takes me between 1 week and 3 days depending on how familiar I am with the country I am researching. Since I am always on the lookout for new travel ideas - I often compile lots of notes so I can be much quicker. If I have no idea at all and no-one I know to give me pointers, I can take up to 2 weeks to research a destination fully.

Check out my Resource page to know all the websites that I use the most to build my travel itineraries.

To me making those itineraries is already a good part of the trip, it builds my anticipation and I get really excited when I start looking at all the photos and videos available from other fellow travelers!

Some extra research tips to create your travel itinerary

• Don’t believe the instagram photos only. It takes a lot of skills to take photos of a highly touristic place and making it look like it’s empty. (Like Maya bay in Thailand?) Always research non-glamorous and less qualitative photos of a place just to make sure you set your expectations right.
• If you are a frequent traveler, don’t hesitate to cut some of the things that don’t impress you anymore. This way you can just take time to see the off-the-beaten track and more difficult to reach locations. Like for me: temples. If they are not UNESCO listed, have a very special view point or are en-route, then I don't make special detours to visit one and if it’s the only thing to see in a city, I can skip the city altogether. 
• I found that in the Lonely planet, the places that where mentioned with the least amount of details or just as a small paragraph are often the ones that I personally liked the most. 
• Don’t rely only on books & internet. Your colleagues, family and friends are the best source of information because they probably have the same expectations as you!
• Don’t be cheap. If you are not on a super long journey, then you don’t always need to follow a backpacker lifestyle. It’s important to know where to spend and where it’s okay to spend more to get a better experience. No-one will judge you if you splurge a bit, and you will forever keep the memory, that is priceless.
• I use extensively google translates which is really useful in countries like Taiwan or Japan when the best online resources are not in English.   

Credit for the banner photo:

Some of the links in this post are affiliated links. I receive a commission at no extra cost to you if you click through and make a purchase. I only recommend services or products that I use, it helps me keep this website live. Read more here . Thank you for your support !

Flight itinerary

Efficiently manage your air travel with our comprehensive flight itinerary template, designed for ease and clarity in your journey planning.

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Efficient air travel planning with this flight itinerary template

Traveling by air, whether for business or leisure, often involves juggling numerous details. The flight itinerary template simplifies this task, turning the chaos of planning into a smooth, stress-free experience. Are you tackling the intricacies of international travel or planning a quick domestic flight? This template is your go-to tool, ensuring that every critical detail is neatly organized and always within reach.

Transform your travel experience:

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Every aspect of your air travel is meticulously covered. From your departure to your post-arrival plans, experience the peace of mind that comes with knowing each stage of your journey is well-organized.

Flexibility for all flight types

Whether it’s a short domestic hop or an extensive international voyage, this template adapts effortlessly, making it an indispensable asset for any flight.

Information at a glance

With all your flight details centralized in one place, tracking flight times, terminals, and contacts becomes a breeze.

Say goodbye to travel stress

Embark on your journey with confidence. Organizing your flight details in advance allows you to focus on enjoying your trip.

Save time, travel smart

In our fast-paced world, time is precious. This template streamlines your planning process, enabling you to quickly input and review travel information.

Key components of the template:

1. flight itinerary and preparations.

Your outbound and return flight details are clearly laid out. This quick reference section keeps you on top of your travel schedule, ensuring no surprises. You can even upload your boarding pass here for quick access.

2. Pre-flight checklist

Never forget a crucial item again. This checklist covers everything from travel documents to luggage, paving the way for a smooth travel experience.

3. Transportation logistics

Plan your airport commutes efficiently. This section assists in arranging timely arrivals and departures, eliminating last-minute stress.

4. Navigating airport procedures

Step-by-step guidance through check-in, security, and boarding simplifies these processes, making your airport experience hassle-free.

5. Post-arrival organization

Stay organized even after landing. Manage baggage claim and transportation to your accommodation with ease, for a seamless transition to your destination.

Embrace effortless air travel

For frequent flyers, business travelers, and anyone on a tight schedule, a well-organized flight itinerary is key to a hassle-free experience. Ready to elevate your travel planning? Start using our flight itinerary template today and turn your next flight into the most relaxed, efficient journey yet.

FAQ About the Flight itinerary Template

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FREE Excel Templates Combo – Vacation Itinerary Planner + Packing List Template + Expense Calculator Template

You have been working hard for months and finally, it’s time for that long awaited vacation. The build-up to vacation is often as exciting as the vacation itself. But a lot of time we get bogged down by the preparations and data management.

Even for a short vacation or business trip, there is a lot of data management that needs to be done – travel details, bookings details, packing, pick-up/drop, getting all the documents in place, etc.

To make it easier, here are some Excel templates you can use to be more organized while planning a vacation:

• Vacation Itinerary Template.
• Vacation Packing List Template.
• Vacation Shared Expense Calculator.

You’ll still need to do a lot of preparations, but this template will make it easier for you to plan/manage your vacation.

The vacation itinerary template and vacation packing list template are editable and you can fill in the details and take a printout (or take a printout and then fill it).

This Tutorial Covers:

Vacation Itinerary Template in Excel

All you need to do is fill the details in this template, and take a printout or save the Excel or PDF in your smartphone. Now you don’t need to go through all the papers or emails when someone asks you – what’s next. You’ll have it ready right there at one place.

This vacation itinerary template is organized in a way that makes it easier to keep a track of everything. It begins with the travel details, pick-up/drop details, hotels details, activity details, and return trip details.

It is super easy to maintain and once finalized, you can share it with everyone who is accompanying you on the vacation/trip.

Business Travel Itinerary Template

If you going on business travel instead of a vacation, this template can be easily modified. All you need to change is the Activities section, where you may want to have your meeting/conference details. Something as shown below:

In the download file, you will get both vacation itinerary template and business travel itinerary template.

Vacation Packing List Template

Travel Itinerary template is just one of the templates to make your vacation more about fun & pleasant memories and less about data/details management.

For some people (including myself), one of the major headaches is the packing part. I hate packing and I push it to the last minute. And as expected, it often leads to a lot of missed items that I should have been carrying. Even when people take enough packing time, they often tend to forget and miss out on a couple of items.

To deal with this, here is a Vacation Packing List template in Excel that will help you be more efficient while you pack for your next vacation/trip.

Again, you can either use the template in Excel or can take a printout and manually cross off items that you have packed. It’s an editable file so you can add/delete items based on the nature of your trip.

If you are using this template as an Excel workbook, you can simply mark the items as packed by double clicking on the cell to the left of the item name. As soon as you do that, the item gets a check mark on the left and gets shaded in green color.

Here is what I mean:

Now you don’t need to lose sleep thinking of stuff you may have forgotten. If it is in the list and marked green, you have it.

Vacation Expense Calculator Template

When the fun-filled vacation gets over, you have to get down to the difficult task of ascertaining who owes whom. Since it’s not as fun as the vacation planning part, it often gets dragged and delayed. The only person who remembers this is the one who owes money 🙂

Here is a template you can use to instantly calculate who owes whom – Shared Expense Calculator Template.

All you need to do is specify the names of the people among whom the expense has to be shared and the expenses made. It will instantly calculate who owes who and show it graphically.

Something as shown below:

Read more about the Shared Expense Calculator Template .

Some additional resources you may find useful when planning a vacation:

• Check the weather before you plan any trip. I use Accuweather to quickly get a sense of the weather. You can use any online resource of App you like.
• Hotel Reviews on Trip Advisor .
• The time difference in different zones – World Time Buddy .
• It’s a good idea to go through some travel blogs and resources. Based on your destination, you can easily find some good resources.

You May Also Like the following Excel Templates:

• Holiday Calendar in Excel (for the US only).
• Excel To Do List Templates.
• Calendar Integrated with a To Do List Template .

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2 thoughts on “FREE Excel Templates Combo – Vacation Itinerary Planner + Packing List Template + Expense Calculator Template”

can u prepare one leave application templet for all employee

Nice. Will try.

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34 free travel itinerary templates (word, excel & pdf).

Free travel itinerary templates:  Your itinerary refers to your journey’s more detailed plan. Usually, highlights some places to be visited and the travel plan. By having itinerary templates, you will benefit from having the travel arrangement in one location for easier referencing and retrieval. 

Your travel plan is usually placed in the front of the folder full of your tickets, brochures, and confirmation receipts – this is also a good source to get information on the road. 

Although the information includes the travel plan for yourself or other people might contain different items, the basic structure was usually still retained. You can use your best itinerary templates.

Table of Contents

Benefits of Using an Itinerary Template

Traveling is an adventure! But planning for it can sometimes be stressful. That’s where a  travel itinerary template  can be your best friend.

• All-In-One Location:  Say Goodbye to Chaos!

Do you have flight details in your email, hotel bookings on an app, and excursion times on a sticky note? Stop the madness! An itinerary template puts all these details in one simple place. Just open it up, and you’ll know what’s happening next.

• Easy to Use:  No Tech Skills Needed!

You don’t have to be a computer genius to use an itinerary template. Most of it comes with clear fields for you to fill in. Just type your flight time here your hotel name there, and you’re done! It’s like filling out a fun quiz.

• Be Organized:  Know What Comes After What

The best part about being organized is knowing what’s next. You see your trip like a story when you put your plans in an itinerary template. First, this happens, then that. You can enjoy the trip more when you know what’s coming up.

• Shareable:  Keep Everyone in the Loop

Traveling with family or friends? Send them the itinerary template! That way, everyone knows the plan. If someone asks, “What time is dinner?” tell them to check the itinerary!

• Free:  More Money for Fun Stuff!

The best things in life are free. Well, most travel itinerary templates are free, too! That means you can save cash for fun stuff like snacks, souvenirs, or an extra special adventure!

• Time-Saving:  Quick Changes Made Easy

Plans change. Maybe it rains, and you can’t go to the beach. With an itinerary template, it’s super easy to swap things around. Just a few clicks, and you have a new plan!

• Keeps You On Track:  No More Missing Out

Need to catch a flight or need to remember a dinner reservation? With an itinerary, you’ll get reminders. It’s like having a helpful friend who says, “Hey, time to go!”

• Peace of Mind:  Worry Less, Enjoy More!

When you’re organized, you feel calmer. That means you can enjoy your trip more and less worrying about it.

Are you ready to try an  itinerary template ? Trust us, it will make your next trip so much easier! ????

Essential Elements in a Travel Itinerary

So you’re convinced that a travel itinerary template is a good idea. Great! But what should you include in it? Don’t fret; here’s a list of the  key things to put in your travel plan .

• Title and Dates: What’s the Trip For?

Start with a striking title that sums up your trip. Are you going on a “Summer Adventure in Hawaii” or a “Weekend Getaway in Paris”? Include the dates so you always know the timeframe.

• Names: Who’s Going?

If you’re traveling with other people, write down everyone’s name. It’s an easy way for everyone to know they’re looking at the right plan.

• Departure and Arrival: Take-Off and Landing

Include details about when and where you’re starting and ending your journey. Include times, places, and how you’re getting there. Plane? Train? Automobile?

• Transport Info: All Aboard!

Note any flight numbers, train cars, or other key details. It’s also smart to list any reservations and helpful phone numbers in case of delays.

• Lodging: Home Away From Home

Where are you staying? Include the name, address, and check-in/check-out times for each place you sleep.

• Activities: The Fun Stuff!

What’s a trip without cool stuff to do? List all the tours, visits, or shows you plan to attend. Add times and places so you remember.

• Meetings: Can’t-Miss Appointments

Are you mixing a little business with pleasure? Include any meetings or important appointments you have. Who, what, where, and when—it all goes here.

• Meals: Yummy in My Tummy

Planning to eat at that must-try café? Put it in the itinerary.

• Free Time: Do What You Want

It’s your trip, after all! Include some blocks of free time for spontaneous fun.

• Emergency Contacts: Just in Case

Include some emergency contacts, like local hospitals or a trusted friend back home.

• Checklist: Remember!

Add a small list at the end for any last-minute things you need to do or bring. Passport? Snacks? It goes here.

That’s your  travel itinerary essentials  covered! With everything in your template, you’re ready for an awesome, stress-free trip! ????

Tips for Crafting a Useful Travel Itinerary

It isn’t just about jotting down names and places. Here are some tips.

Be Realistic: Time Matters!

Always consider how much time each activity will take. Keep your day manageable. You want time to enjoy the places you visit!

Group Activities by Location: Smart Mapping

Put things that are close to each other on the same day. This way, you spend less time moving and more time doing.

Always Have a Plan B: Be Flexible

Sometimes, things go differently than planned. Maybe it rains, or a place is closed. Have a backup plan, so you’re never stuck with nothing to do.

Check Opening Hours: No Unwanted Surprises

Imagine showing up at a museum you’re excited to visit, only to find it’s closed on Tuesdays. Check opening times in advance to avoid this.

Share It: Keep Everyone in the Loop

If you’re traveling with others, ensure everyone has a copy of the itinerary. You could even make a shared online version.

Local Customs and Laws: When in Rome.

Check for any local customs, rules, or laws you should know about, like dress codes at religious sites.

Remember Time Zones: Sync Up!

If you’re crossing time zones, adjust all your times so you’re always on local time.

Add Some Breathing Room: Take It Easy

Don’t schedule something every minute of every day. You’ll need some downtime to relax and soak it all in.

Include All Confirmation Numbers: Quick Access

For flights, hotels, and activities that require booking, include all confirmation numbers for quick and easy access.

Double-Check All Details: Be Sure, Be Safe

Before you finalize your itinerary, double-check all times, dates, and reservations.

Print and Digital: Best of Both Worlds

Have both a printed copy and a digital copy available. Technology can fail, and you might only sometimes have Wi-Fi.

Keep it Handy: Easy Access.

Put your itinerary somewhere easy to get to. Save it on your phone or put it in a pocket in your bag.

Free Travel Itinerary Templates

Free Travel Itinerary Templates 01

Free Travel Itinerary Templates 02

Free Travel Itinerary Templates 03

Free Travel Itinerary Templates 04

Free Travel Itinerary Templates 05

Free Travel Itinerary Templates 13

Free Travel Itinerary Templates 14

Free Travel Itinerary Templates 15

Travel Itinerary Template Word

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Free Travel Itinerary Templates 07

Free Travel Itinerary Templates 08

Free Travel Itinerary Templates 09

Free Travel Itinerary Templates 10

Free Travel Itinerary Templates 11

Free Travel Itinerary Templates 12

Easy to Use

One of the best things about using a Word template is its simplicity. You don’t have to be a computer wizard to figure it out!

Customizable

Word lets you change fonts and colors and even add pictures. Make your template  truly your own .

You can open a Word document on almost any device. It’s super  easy to share  with family or travel buddies, too.

Pre-made Templates

Word offers a variety of  ready-to-use templates . Just plug in your details, and you’re good to go!

Checklist Features

You can add  checkboxes  next to each activity or place. It feels so good to check them off as you go!

Safe and Secure

You can easily  lock the document  to keep your travel plans private.

Great for Printing

Word documents  print beautifully . It is a great option if you like having a paper copy of your plans.

How to Use It

• Open Word and choose a blank document or a pre-made template.
• Fill in your travel details like flights, hotels, and fun stuff to do.
• Add any  extra notes  or  checklists .
• Save it, print it, or share it via email.

Tips for Using Word Templates

• Spell-check : Always run a spell-check to avoid any errors.
• Save Often : Keep up your hard work. Save your doc often!
• Backup : Email a copy to yourself or save it in the cloud.

Using a Word template for your travel itinerary is a smart way to keep all your plans in one place. Give it a try for your next trip!

Free Travel Itinerary Templates Excel

Do you like spreadsheets?  Excel templates  offer even more ways to stay organized. You can sort your plans, filter them, and find what you need fast!

If you’ve been using regular Word documents or even pen and paper for your travel plans, it’s time to  upgrade to Excel ! Here’s why and how:

Easy to Edit: Change On-the-Go

Excel allows you to add or remove items quickly. If your plans change, delete a row or add a new one!

Sort and Filter: Find What You Need

Say you want to see all your flight details at once. Excel lets you sort and filter to find what you’re looking for in a snap.

Color Codes: Make It Pretty and Practical

Blue for sightseeing and red for meals. It makes it easier to understand your day at a glance.

Formulas: Count the Hours

You can use simple Excel formulas to add how much time each day’s activities will take.

Shareable: Easy to Send

Excel files are easily shared by email or cloud services like Google Drive. You can also password-protect it if it has sensitive data.

Collaborative: Teamwork Makes the Dream Work

Everyone can add their activities or notes in the same Excel sheet if you’re traveling with others. It’s a team itinerary!

Tabs for Days: One File, Many Uses

You can use different tabs for different parts of your trip. One tab for flights, another for hotels, and so on.

Links and Notes: Extra Info

You can add links to websites or notes with additional information in Excel.

Offline Access: Always Available

Once downloaded, Excel files are available even without internet access, making them reliable and handy.

Templates Galore: Start with a Bang

It is lots of pre-made Excel itinerary templates available online. It can give you a head start and create planning even quicker.

Itinerary Templates Excel

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Weekly Itinerary Template

Birthday Itinerary Template

Daily itinerary planner

Program itinerary template, meeting itinerary template, travel itinerary template pdf.

Free Travel Itinerary Templates 16

Free Travel Itinerary Templates 17

Free Travel Itinerary Templates 18

Free Travel Itinerary Templates 19

Free Travel Itinerary Templates 20

Itinerary Template – Free Travel Itinerary Templates

Business Tour – Free Travel Itinerary Templates

Business Travel Diary- Free Travel Itinerary Templates

Stable and Consistent

One of the biggest perks of using a PDF is that it looks the  same  on every device. No surprises!

Easy to Share

PDF files are  super easy to send  in an email or message. They can be opened on almost any gadget.

No Accidental Changes

Once you save it, it stays that way. You can’t accidentally mess up your plans!

Universal Acceptance

Almost all businesses can open and read PDFs. Most people can easily check your plans if you need to show them.

Password Protection

PDFs can be  locked  with a password. Your plans stay  safe and private .

Fantastic for Printing

If you like paper copies, PDFs print out  just how they look on screen .

• Make your plans in any software that can be saved as a PDF.
• Double-check all your details and  spelling .
• Save or ‘print’ your plans as a PDF file.
• Share or print your  snazzy  new PDF itinerary!

Tips for Using PDF Templates

• Read-Only : Remember, most PDFs can’t be easily changed. Make sure all your info is correct before you save it.
• Compatibility : Always ensure the people you share the PDF with can open it.
• Document Size : PDFs with lots of pictures can get big. Keep an eye on the file size if you need to email it.

A PDF travel itinerary template is  rock-solid  for keeping your travel plans organized and easily accessible. It’s a popular option, especially if you want a file that stays how you made it.

Common Mistakes in Using Travel Itinerary Templates

Skipping the Details : One of the most common errors is  filling in all the blanks . It can lead to confusion during your trip.

Ignoring Time Zones : Many must remember to account for time zone changes. It can mess up your plans.

Overstuffing the Itinerary : It’s tempting to pack your day full of activities. But this leaves  no room for rest or unexpected events .

Forgetting to Share : If you’re traveling with others,  forgetting to share  the itinerary can make things hard for everyone.

Not Checking Operation Hours : Imagine going to a museum only to find it’s closed. Always  check the working hours  of places you want to visit.

Skipping Backup Plans : Weather changes. Plans fall through. Having  no Plan B  can ruin your day.

Bad Formatting : If your itinerary is hard to read, it’s almost useless. Make sure you use  clear and easy-to-read formats .

Not Updating : Sometimes plans change.  Only updating your template  can make sure you get all the things.

Ignoring Local Customs and Laws : Failing to account for local customs or laws can be embarrassing and sometimes problematic. Always do your  basic homework .

Not Double-Checking : A small mistake in flight numbers or hotel booking IDs can be a big hassle. Always  double-check your details .

Avoiding these common mistakes can make your itinerary a powerful tool for a smooth and enjoyable trip!

Traveling is more fun when you’re organized. Using a  travel itinerary template  can help a lot! So why wait? Download a free template today!

Additional Resources

Want to know more? Click the links below for free templates and helpful travel apps.

• Free Itinerary Templates
• Best Travel Apps

Happy traveling! ????

What Is a Travel Itinerary Template?

A travel itinerary template is like a  map for your trip . It shows where you need to go, what you’ll do, and when you’ll do it.

Where Can I Find Free Travel Itinerary Templates?

You can find free templates online, in apps, Excel, or Word. Some travel websites also offer them for  free .

Should My Template Be Detailed or Broad?

That depends on you! Some folks like a  minute-by-minute plan , while others want just the  big events  listed. Choose what works for you.

Can I Use the Same Template for Different Trips?

Yes, you can! Just  change the details  to fit your new trip.

What Should I Include in My Template?

Include key info like  flights, hotels, and activities . Remember  small but important details  like transport from the airport to the hotel.

Do I Need to Print My Itinerary?

Only sometimes. You could keep it on your phone. But a printed copy is good, just in case your phone  runs out of juice .

How Many Copies Should I Make?

It’s a good idea to have  more than one copy . Leave one with a friend or family member back home, keep one with you, and maybe have a  digital copy .

Can I Add Last-Minute Changes?

Yes, you can. Just  update all your copies  so you’re not working off old info.

What Do I Do If My Plans Change Mid-Trip?

No problem! Just  update your template . You can do it with a printed copy or update the digital one on your device.

Is It OK to Leave Free Time in My Plan?

Absolutely! It’s your trip, after all. Free time lets you  explore  or  rest  as you feel like it.

The content creator team at calipsotree.com is dedicated to making topics accessible to everyone, with over 9 years of experience in writing and breaking down complex concepts into easy-to-understand articles that answer readers’ financial questions.

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Calypsotree.com.

The content creator team at calipsotree.com is dedicated to making topics accessible to everyone, with over 9 years of experience in writing and breaking down complex concepts into easy-to-understand articles that answer readers' financial questions.

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Plan a trip to perfection with a vacation itinerary template

Whether you’re planning a weekend city break, or organizing a year-long, around-the-world journey, planning a trip requires organizing dozens of details. A vacation itinerary template helps you manage the schedule, budget, and logistical information of your trip. In this article, we’ll explain what a vacation itinerary template is, why you need one, and share examples and templates to help you plan your perfect vacation.

Get the template

What is a vacation itinerary template?

A vacation itinerary template is a document you can use to create a travel plan and centralize all the details of your trip — it’s basically a travel schedule with space for other useful travel information such as:

• Flight departure and arrival times
• Accommodation name and address
• Contact details
• Any excursions or events planned for the trip
• Trip essentials, such as sunscreen or protective clothing
• Information about the destination and how to respect the local people and culture
• Useful phrases in the local language

The itinerary format depends on your needs — you might create a travel spreadsheet template in Excel if you’re focused on costs or try a Google Docs itinerary template for more general planning. If you want a simpler visual of your schedule, a Gantt chart view might be a good choice, as you can see in the example below. However, a capable Work OS is a more flexible option than Word or Excel because it allows you to do both — but more on this later. First, let’s cover why you should use a vacation itinerary template in the first place.

Download Excel template

Why use a vacation itinerary template?

Whether you’re a solo traveler or the official trip planner for a 20-person European tour, an event itinerary template helps ensure you don’t skip over any important details. It’s especially helpful when traveling in groups as it’s a way to make sure everyone has all the information they need. Ultimately, an itinerary planner template can improve the quality of your trips by allowing you to:

1. Centralize your travel information in one place

Travel often involves using more than one form of transport or catching a connecting flight. A travel itinerary enables you to keep your travel information all in one place, including departure and arrival times, flight numbers, and public transport information. So it’s much easier for you to reach your destination on time without getting lost.

2. Make the most of your time

With limited time in an amazing location, you want to make the most of it and ensure you don’t miss any once-in-a-lifetime experiences. A vacation itinerary template helps you plan out your vacation — to the day or even to the hour — just like a business travel itinerary helps you schedule your work trips.

3. Manage your budget

Even when you’re traveling for leisure, it’s always a good idea to have a cost management system in place. When you’re dealing with foreign currency, expenditures can quickly get out of hand. Some robust itinerary templates provide space to estimate the costs and track the expenses of your trip.

4. Pack everything you need

Once you’ve planned where you’re jetting off to, you need to know exactly what you’ll need when you get there. A vacation itinerary template is the perfect place to list your travel essentials, especially if your trip involves several destinations or different types of activities. You can also make a note of any medicines you’ll need as well as local emergency numbers.

What are some examples of a vacation itinerary template?

Ready to start bringing your trip ideas to life with a travel schedule template? Take a look at these four examples of vacation itinerary templates to get your inspiration flowing.

Flight itinerary template example

This classic example of a flight itinerary contains all the details a traveler needs for a smooth and carefree flight, including:

• Information about passports and visas
• Departure airport
• Travel destination
• Departure time
• Flight number
• Connecting flight and layover details
• Booking reference
• Airline rules and regulations

Juggling all of that information without an organization system could quickly become overwhelming. A flight itinerary template ensures that all of your important flight information is contained in one place and is clear and easy to understand.

( Image Source )

Daily itinerary template example

There are almost unlimited ways to create a daily itinerary — which is best for you will depend on the type of activities you planned. One way to do it is to lay it out like the example below. It has a schedule column on the left and a checklist of must-see sights on the right.

This enables you to plan your route in the way that makes the most sense and make sure you don’t miss anything important. It also has space for meal planning , so no one gets hangry, and the weather forecast, so everyone dresses appropriately.

Family holiday itinerary template example

Traveling with kids can be chaotic, but a family holiday itinerary template like the one below can take the stress out of it. It has space for:

• Personal information
• Flights and car rental details
• Accommodation
• Travel insurance

It can help make sure everyone gets to the right place at the right time and has all the information they need in case they get separated from the group.

Road trip itinerary template example

If you’re planning a road trip, and want a quick way to jot down some basic details, the trip itinerary example below may help make sure everyone has the information they need. This includes:

• Name of the group
• Daily schedule
• Contact information
• Other information such as restaurants, accommodation, and meeting points

This ensures that everyone has the same information and minimizes the risk of the group getting separated.

But if you organize a lot of trips, you might want to consider a Work OS like monday.com as an alternative to creating several single travel itinerary templates like the ones above.

monday.com’s vacation itinerary template

The team at monday.com has created a trip itinerary template that you can download and start using as an itinerary planner right away.

monday.com’s Work OS allows you to build and organize projects using customizable columns, statuses, automations, and more. Since each trip is unique, this makes it the perfect solution for planning and managing tailor-made travel itineraries.

For example, you can use monday.com’s project management features to manage each vacation, creating a workflow of tasks that span from the pre-departure preparations — such as visas or vaccinations — to the post-trip vacation feedback form.

Suppose you’re planning several trips at once. In that case, you can use the Board and Dashboard views to visualize the data of one or all your trips simultaneously, allowing you to track the expenses against the budget and reallocate resources where necessary.

Another way to visualize your trip would be to use the Location Column to plot your itinerary:

Once plotted, you can then view it on the Map view, so it’s easy to reach all your destinations on time:

Now that you’re familiar with the monday.com vacation itinerary template, let’s look at how you can maximize its abilities.

3 tips for making the most out of your vacation itinerary template

By now, you’re probably excited to create your perfect vacation itinerary. Use these three tips to plan the vacation of your dreams.

1. Don’t try to cram too much in

It can be tempting to try to see as many sights — or even countries — in as little time as possible. But sometimes, it can be more rewarding to take it slow and savor your time in each destination. The same goes for activities — if you try to do too many, you might end up burning out. This is your vacation, so build in some time to rest, too.

2. Take advantage of your layover

Long airport layovers can be a drag, so why not head out to explore a new city for a few hours? Use your itinerary to make a note of local sights or restaurants to visit, as well as transport information. Just remember to write down your flight departure time, too!

3. Be flexible

While it’s great to be prepared, it’s just as important to be flexible and allow your travels to surprise you. Perhaps a local family invites you to their home on the day you were planning to visit a Mayan temple. No problem! Just switch your plans around and go another day.

If you’re still unsure about vacation itinerary templates, here are the answers to a few of the most common questions about them to clarify.

FAQs about vacation itinerary templates

How do i make a vacation itinerary.

Follow these steps to create your vacation itinerary:

• Decide on your destination and dates
• Set your budget
• Search for and book flights
• Ensure your documentation and vaccines are up-to-date
• Decide on your travel schedule and activities
• Book hotels
• Research how to get from one destination to another
• Buy travel insurance
• Get familiar with local customs
• Write a packing list
• Include all this information in your vacation itinerary

A highly-customizable vacation itinerary template, such as the one by monday.com, makes remembering and organizing all this information much more simple.

How do I create a vacation itinerary in Excel?

To create a comprehensive trip itinerary template in Excel, open a new Excel spreadsheet. Use the tabs to create a separate sheet for each aspect of your trip, such as:

• Useful information
• Sights and attractions to visit
• Flight details
• Accommodation details
• Itinerary by day, week, or month

You can also accomplish all of this in a more streamlined way on monday.com. Our Work OS allows for real-time collaboration and cloud-based documentation of your vacation itinerary, making it easy to work on it together or share it with the group when you’re finished.

What is a travel itinerary format?

A travel itinerary format is a document that includes all the necessary information for a vacation or business trip. This may be as simple as departure and return dates with flight information, or it may contain extra details such as hotel contact details, scheduled activities, and essential items to pack.

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4 Free Google Sheets Itinerary Templates To Plan Your Trip

• Last updated April 25, 2023

Traveling can be stressful, especially when you don’t have a laid-out plan on how to spend your time at your destination. You’d be stressing over your accommodation, things to bring, where to eat, and other similar details. If you’re on a business-related trip, how to manage your projects  at your target location is another thing to consider.

Putting all of these factors into one Google Sheets itinerary template allows you to use your time more efficiently and is less taxing on your mind. So follow along as we explore four types of the best itinerary templates you can use to plan your trip way ahead.

Table of Contents

4  Itinerary Templates on Google Sheets for Better Planning

1. business trip itinerary template.

Get the template here: Business Trip Itinerary Template  

When going out on business trips, you want to keep your travels as organized as possible. This lets you reach your destinations within the correct schedule, which respects the time of both you and the people you’re going to meet.

Setting up an itinerary starting from your departure flight to your lodging details are some ways you can arrive quickly and safely at your business trip location. By detailing your flight schedule, which hotel room you’re going to stay in, and your business agenda , you can make your business trip a success.

You can do this easily with a business trip itinerary template that lets you record your flight information to and fro, your to-do list (e.g., the conferences and meetings you need to attend there), and your accommodation.

2. Basic Google Sheets Travel Itinerary Template

Get the template here:  Basic Google Sheets Itinerary Template  

You can also use itinerary templates for just about any planned journeys you’re going to do in the future. If your travel is not entirely business-related, you might want to look for a general-purpose Google Sheets trip planner template that still lets you record the important details.

Our basic itinerary template features four sections dedicated to your flight details, hotel reservations, your task list , and important notes. Of course, it lets you organize your to-do list by date, time, and location too.

3. Packing List Itinerary Template

Get the template here:  Packing List Itinerary Template  

One of the most crucial details that you shouldn’t forget for your journeys is your packing list unless you’re ready to buy your supplies abroad. Well, you can actually make one by listing all the things you think you’ll need on a piece of paper. But, putting them in an itinerary template spreadsheet does have its advantages.

For one, it’s easily accessible on your computer as long as you’re connected to the internet. This makes it easy for you to keep a check on the things you bring to your destination and notice if anything goes missing.

Using our packing list itinerary template, you can detail the usual weather and temperature there to decide what you should and should not put in your luggage. If you’re visiting multiple locations in your destination country or state, you can also categorize the essentials to bring.

4. Day by Day Travel Itinerary

Get the template here: Day by Day Itinerary Template  

One of the best practices that you’d want to apply in making your itinerary is detailing your activities per day. This allows for efficient time allocation and ensures that you finish the things that you need and want to do within your travel schedule.

It would be helpful to list the time and location of your to-dos ahead of time, plus the places where you can fill your belly. But this aside, you also want to detail how much time you’re giving yourself in a particular location as well as the essentials that you’d need to bring with you.

Why Use an Itinerary Template?

While itinerary templates serve little purpose on occasional daily trips around your town, things are different when you go on cross-state and international travels. Using our templates to plan ahead of time lets you maximize the following benefits:

• Allocating your time:  Your itinerary would usually include how long you’d spend on a particular place, together with surplus time to avoid schedule conflicts. This makes your trips more flexible and manageable.
• Prioritizing the places you need to visit:  Business trips for team building and general vacations come with numerous places to visit. By listing all of them in a trip planning spreadsheet template, you can rearrange them according to their importance or to your preferences.
• Better budgeting: Since you are anticipating every place you’ll go to, you can plan your finances more clearly and effectively. Itineraries also let you note all the things you need to bring, as well as the food and lodging, which helps you budget.
• Knowing what to bring and do:  You would be anticipating everything about your destination — the weather forecasts, customs, and similar factors. Itinerary templates usually have dedicated fields for these notes.
• Ease of travel: By setting up your planned trip, you have the opportunity to optimize your route. This allows you to arrange an easier and more comfortable journey, whether you want to visit the places near your main destination or travel in a loop.

What Should a Good Google Sheets Itinerary Template Have?

The standards actually vary depending on the institution you belong to (for business trips) and your preferences (for personal vacations). But here are some categories and fields that you’d like to look for in a travel spreadsheet template:

• Flight and transportation details:  This is the most important field as it tells your time and date of departure and arrival, your airline and airport, and other relevant information.
• Scheduled activities:  This is the essence of an itinerary — you want to plan out your activities over the duration of your journey. On top of that, it should also contain fields for location, time, date, and landmarks for better navigation of the locale.
• Accommodation details:  While you can arbitrarily choose a hotel for your stay, there’s the risk of not getting good lodgings. Therefore, you want to book a room way ahead of your trip and record your lodging details.

Frequently Asked Questions

1. does google have a planner app.

Google has no dedicated application for your vacation plans and business trips. Although it did launch a mobile software for this purpose back in 2016, known as Google Travel (or Trips), the application has been officially shut down in August 2019. The great thing, though, is that most of its features have been integrated into the Google Maps app.

2. Does Google Have an Itinerary Template?

Indeed, Google does have two itinerary templates you can use for your plans under Google Sheets. One is a general travel planner, while the other lets you decide on the best destinations you can visit. But of course, if you find these two unsuitable for your taste, you can always create one yourself or download any of our free templates above.

Wrapping it Up

Readying your flight details, hotel lodgings, agenda, and luggage essentials in one Google Sheets itinerary template makes for stress-free and time-efficient international trips, whether it’s for business or personal enrichment.

Make sure to read our other blogs  for more tips on how to use Google Sheets in your daily life.

• Free Trucking Expenses Spreadsheet Template + Guide 
• 3 Useful Retirement Planning Spreadsheet Templates
• How to Password Protect Google Sheets: Free Template!
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• Free Easy to Use Timesheet Template for Google Sheets
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• How to Create a Trip Planning Spreadsheet [Free Templates]

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Free Travel Itinerary Templates for Google Sheets and Excel

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11 Free Travel Itinerary Templates for Your Next Trip in Google Docs, Excel, & Word

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July 10, 2024

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There are a lot of things that go into planning a trip.

From scheduling flights, booking hotels and car rentals, planning activities, and ensuring all of them fit within your timeline and budget too!

Whether you’re a seasoned traveler or simply someone looking to create an organized travel schedule for your upcoming trip, then you should consider using an itinerary template. 

Itinerary templates help you organize your activities, manage your time , calculate your expenses, give you a breakdown of all your important travel information before a trip, and help you make the most out of your business trip or vacation. 

Head over to the sections below to find out what makes a good itinerary template, and discover 11 free templates you can use to help you plan your next trip! 🏝️

What is an Itinerary Template?

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An itinerary is a document that outlines all of the details of your trip, from your flight and hotel reservations to your planned activities and budget, to ensure that everything runs smoothly.

That said, trip planners should turn to itinerary templates to give you ready-to-use and organized fill-in-the-blank pages that you can use for every type of trip. 

Itinerary templates can help business and leisure travelers:

• Save time, plan more effectively, and provide an organized format for all the important details of their trip
• Have a digital planner to keep track of all the details they need to consider when planning their travel, such as dates and locations, transportation and accommodations, and activities
• Get quick access to all of the necessary details in one place
• Help manage last-minute changes more effectively

Think of these free itinerary templates as your personal travel agent assistant. They’re there to assist you with planning the most important parts of your trip, so you spend more time enjoying the moment than worrying about what’s next and how you’re getting there.

Moreover, creating a detailed travel itinerary is beneficial if you’re visiting a new city or country you’ve never been to before. 

So what should a travel itinerary look like? Let’s take a look!

There are several types of itinerary templates for different occasions. The most commonly used and sought templates are for business trips, vacations, event planning, and global and domestic travels.

And while there are many types of itinerary templates out there, the best ones offer the following basic elements: 

• Have clear and concise language
• Organized and easy-to-read format
• Customizable and easy to edit
• Easily accessible and sharable 

And if you need to shift your plans around due to unexpected changes, a solid travel itinerary template should offer the flexibility to let you make changes without compromising the flow of your trip. It also shouldn’t require you to start your travel itinerary from scratch.

Ultimately, these templates should help you create a personalized travel itinerary, save time, and stay organized to help you become a better planner.

Speaking of which—here are 11 hand-picked travel itinerary templates that can help you with that! Each one offers a unique format and features. Check them one by one to see which templates suit your needs the best.

11 Travel Itinerary Templates for Your Next Trip

Traveling for work? 

This Business Travel Itinerary Template by ClickUp can help you get all your important travel details and work schedules, all in one place. 

Easily notate your travel dates, hotel information, flight number, and other important information in an organized and easy-to-follow format in ClickUp Docs . If you have multiple travel plans or want to keep your past and future travel itinerary docs in one place, then simply add nested pages under one Doc to keep everything neatly organized and accessible.

And because ClickUp Docs allow you to have full control of sharing permissions and privacy, you can keep your pages private to protect your personal information or securely share them with selected people via a link.

Best of all, ClickUp is available on the mobile app , so you can take your itinerary template wherever you go and access it any time of the day.

Use this free travel itinerary template to streamline your business travel planning process and establish a consistent standard itinerary that you can use again and again.

Bonus: AI travel planners !

Planning a road trip or exploring a new city?

Whatever type of vacation you’re planning for, this Vacation Planning Travel Itinerary Template by ClickUp can help you create a visual roadmap of your planned activities.

With this free travel itinerary template, you’ll be able to plan your destinations, use ClickUp Custom Fields to add important details such as hotel addresses, type of activity, hours of operation, travel time, accommodations, reservations, and so on to ensure you’re on the right track to hit all the spots you have planned to visit on your trip!

Additionally, this template allows you to visualize your road trip itinerary in Map view, as shown above, and other views in ClickUp, such as List, Embed Board, and Doc view. Each custom view offers a unique look at your travel itinerary to help you visualize and organize your plans in the best way that works for you. 

Use these vacation planning templates to give you the structure and organization you need to plan your next trip and have a stress-free getaway!

Streamline your travel planning with ClickUp’s Trip Planner Template ! Say goodbye to the chaos of scattered details and hello to a centralized hub for all your trip essentials. From flights to accommodations, activities to budgets, this template has you covered. Save time by organizing everything in one place and ensure nothing slips through the cracks.

With customizable features like custom statuses, fields, and views, you can tailor the template to suit your specific needs. Collaborate effortlessly with friends and family to create the ultimate travel experience. Whether you’re jetting off for a quick getaway or planning a work trip, this template provides the tools you need for a successful trip.

Set your budget, research destinations, create itineraries, and finalize details all within ClickUp’s intuitive platform. Track progress, assign tasks, and monitor productivity with ease. From start to finish, ClickUp’s Trip Planner Template empowers you to plan your dream trip efficiently and effectively.

Whether you’re born with natural event planning skills or perhaps someone who’s looking to get better at it, this Event Planning Itinerary Template by ClickUp can help you plan your next events with ease!

This event planning itinerary template includes three highly visual ClickUp Views that can be customized for any need, from organizing and scheduling event dates on a List and Board to drag-and-drop planning on a Calendar.

Each view provides pre-built Custom Fields, which allow you and your team to add important details, such as progress percentage bars, payment status, due dates, budget status, and more. You can also create Custom Task Statuses to help identify the stage each task is, keeping everyone in the loop on where each task stands at all times. 

You can download the app on your mobile device to access your tasks regardless of your event’s location, and use this itinerary template to help you become a pro at planning events and start managing all of your business operations, teams, and event planning —all in one place. 

Sometimes, it’s best to take things day by day, especially when your workload and to-do lists are getting out of hand. 

Seize the day and stay productive (and motivated) by turning to the 24 Hours Itinerary Template in ClickUp to guide you when creating your daily schedule!

This free itinerary template includes pre-built Custom Fields and Custom Task Statuses to help you easily plan and visualize your daily tasks. And because those features are fully customizable, you can edit and add whatever fields and statuses work best for your workflow.

Use this template to assist you with daily planning , so you easily view all of your to-dos, stay focused on what’s on your plate each day, and make the most of every day!

Meetings are a great way to sync with people in real time.

However, without a proper agenda, you might forget to discuss important matters, lose control of the meeting flow, and veer off track, leaving the attendees with more questions than answers or thinking, “this could’ve been an email.” 😅

Don’t let that happen to you! 

Whether you’re hosting a face-to-face or virtual meeting, having a prepared agenda beforehand keeps your meetings productive and helps make the most of your attendee’s time— the free Agenda Template by ClickUp can help you prep for your next meeting.

This template provides you with sections for your meeting details, participants, and so much more. And because this template is available ClickUp Docs, you can easily format the page to support any type of meeting , embed links to add more details to your agenda, and easily share it with your team before the meeting so they can come prepared with insights or questions. 

Use this itinerary template to help you plan and keep your next meetings productive! 

Planning a conference and need a conference agenda template ?

This Conference Itinerary Template by ClickUp can help you create, visualize, and manage your events all in one centralized place.

This template offers pre-built views, such as Box, Calendar, and List view, and Custom Fields and Custom Task Statuses to allow you to create your ideal itinerary for your event. Moreover, you can add custom tags to your tasks to add another layer of organization to your itinerary and add new Custom Fields to keep your tasks as detailed as possible as you plan your live or virtual conference events .

And if you need help getting started, no problem. It comes with a Getting Started Guide to help you get familiarized with the template and serve as a guide to help you plan your next event !

A meeting agenda is a must, especially for board meetings. 

The Board Meeting Agenda Template in ClickUp offers pre-built Custom Fields to help board members and leadership create a high-level and organized meeting agenda, and run productive meetings. You may also add single or multiple assignees to each task and subtask to clearly note who’s responsible for completing the task or presenting the topics and check them off the list as each task or topic has been discussed to easily track and note what is yet to be completed.

Use this itinerary template to help you create an organized meeting agenda , keep everyone in the loop ahead of the meeting, and promote open discussion among all participants, which can lead to stronger decisions and better outcomes.

If you’re an Excel user, then this template is for you.

Microsoft Excel offers a handy Vacation Itinerary template that you can use to organize all of your trip details. Whether you want to start a road trip itinerary with friends or a personalized itinerary of your full trip, this trip itinerary template includes entries for flight information, lodging, emergency contacts, activities, and so on. 

Once you’ve filled out the template with the details of your trip, simply save it on your computer or print it to take a physical copy of your itinerary with you or leave a copy for your friends and family while you’re away on your vacation.

If you like keeping things simple when planning your trips, then this travel itinerary template will work for what you need.

This template allows you to add and edit your travel details, such as destinations, transportation, lodging, and what you need to pack for your trip, in organized tables in Google Docs (where you can also connect to Google Sheets). 

This is one of the many customizable templates that’s free to download. Save it on your computer or print a copy to take with you!

Keep your business trips as stress-free as possible by creating a detailed flight itinerary, meeting schedule, and more all on one page. Use Microsoft Word’s Business Trip Itinerary template to keep track of important dates, departure and arrival times, destination addresses, phone numbers, travel time, and other notes about each item on your itinerary. 

Start Planning Your Next Trip with Travel Itinerary Templates

When it comes to planning trips, having an itinerary is key.

But we get it. Making a detailed itinerary can be quite time-consuming. That’s why using an itinerary template can be such a great tool! Stay organized and use the templates we provided above as a starting point for creating your own customized itinerary for your upcoming trips and events.

And if you’re a fan of customizations, then you’ll click well with ClickUp. 

It offers a fully customizable platform with hundreds of features and templates to give you the power to create a personalized experience, connect all your notes and work together, and build a workflow and itineraries that work for you.

Get access to ClickUp’s customizable templates for free today, and start getting excited about planning your next event! 

Bon voyage! 👋

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The Ultimate Free Travel Itinerary Template

Over the years, I’ve used Excel spreadsheets to help organize all trip details. Saving them offline as a PDF has also meant that I can easily keep track of my itinerary and confirmation numbers while on the go. It was important to me that I could access all the necessary information while on the road.

So I’m sharing with you a free travel itinerary template that makes travel planning easy. This travel itinerary template is for keeping track of the major details. One of the more frequently requested questions was how to plan and keep a trip organized, so this here has been the way I visually do so. Being organized for me has changed the travel experience. Plus, having all of the travel itinerary details with me at all times means less stress.

This travel itinerary template is designed to keep track of the most important parts of an itinerary. It’s not a home for every cafe or sight you want to see. The itinerary is designed to keep track of key components of an itinerary like flights, hotels, transfers, and a daily schedule. 

Below, you’ll find the download for the free travel itinerary template that includes an example itinerary, and some tips for how to use it! 

What’s In the Template

• Instructions on how to use the itinerary template.
• The itinerary template for you to use.
• A sample itinerary template so you can see what a finished itinerary looks like. 

A Guide to Using the Travel Itinerary Template

Thank you for downloading my travel itinerary template! I hope it helps you plan out your trips and keep things organized (plus stress-free).  There are a few key tips to using the itinerary template that will help when using it and while on a trip. 

Why A Travel Itinerary 

The whole reason for having this itinerary is so you can keep your travel plans readily available while on the go. It is also very helpful while planning your trip in order to see what days are there and any holes in the booking sections. Ultimately, this template helps keep an itinerary plan. Important confirmation numbers and transfers are key to a smooth trip. I find that visually, a day by day list keeps it the most simple.

Uses for the Travel Itinerary Template

• Road Trip Itinerary
• Vacation Itinerary
• Business Trip
• Bachelorette or bachelor’s party

How to Use the Travel Itinerary Template

The Itinerary Planner tab is designed for you to write over my prompts. Where you see the words “insert” is the location for each data field. You can find my Example Itinerary on the final tab to give you an idea of what a finalized itinerary will look like.

Always start with your flight details . Once you know your full dates, add in your departing and return flight information, including confirmation numbers.

Next, figure out your general itinerary and label the number of nights in each destination . List out your days and dates into the sheet so you know how much time to plan for. This will create blocks for each destination to help you stay organized. In each block create placeholders for important details like transportation, accommodations, and necessary reservations that you need to book. If you still need to book certain parts of a destination, you can fill a block with bright red or yellow to remind yourself to come back to it later. Once you make a reservation, add it to the appropriate block with the most important details like reservation name, time, and confirmation number.

Reminder: This template works best when it includes only the most vital planning details. Your goal is to keep it condensed and easily readable.

How to Keep the Travel Itinerary With You

It is printable! One option is to print this sheet or to save it offline as PDF. 

Saving the Travel Itinerary Offline

1. Save it as a PDF.

Go to “File” and select “Save As” Select “File Format” and select “PDF” Save to Desktop

2. Send it to your own email as an attachment. Once received, open the PDF on your phone and take screenshots. Save the screenshots as photos so you can access the itinerary without the internet.

3. Another option is to store the itinerary on Dropbox as an offline file (must have the Dropbox app on your phone). Once it is loaded on the Dropbox app, select the option to store it offline. You can then access it without data or the internet.

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PS — Are You Booking a Trip Soon? Use My Booking Checklist!

These are the sites I use most to book my own trips. Using the links below is a great way to support Bon Traveler’s travel journalism at no extra cost to you . If you need help organizing your itinerary, get my free travel itinerary template here .

1. Book Your Flights

I use Skyscanner to find the best flights. It searches 100s of airlines and websites across the globe to ensure you’re not missing out on any route options or deals.

2. Book Your Accommodations

I use Booking.com for hotels and guest houses. They have the biggest inventory and consistently offer the best rates.

3. Book Your Tours & Experiences

I use Viator or Get Your Guide to find the best tours and experiences. They are my favorite tour search engines. I always check both as their inventory varies depending on the destination.

4. Book Your Rental Car

Self-driving is the best way to explore most destinations. I use Discover Cars for our rental cars, select full coverage insurance, and opt for a reputable company like Alamo, Hertz, or Sixt.

5. Don’t Forget Airport Lounge Access

I use Priority Pass to gain access to 1,400+ VIP lounges and airport experiences worldwide. The Priority Pass app is the first thing I check when I have a layover. I’ve been a member for over a decade, and having a comfortable place to relax before and between flights makes air travel so much more enjoyable.

6. Don’t Forget Travel Insurance

I never leave the country without travel insurance. It provides comprehensive protection in case anything goes wrong (ie. illness, injury, theft, and cancelations, etc.). I use it frequently for my travels to stay protected.

My favorite companies that offer the best coverage and rates are:

• World Nomads (best for all-around)
• Safety Wing (best for frequent travelers)

Xx, Jessica

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The 25 Best Notion Travel Templates to Plan Your Ideal Itinerary

There’s no better feeling than breaking out of your daily routine and landing in a new city with new adventures, restaurants, and places to explore. Planning trips and itineraries are both fun, but can be a time consuming as well — unless you’re using a Notion travel template!

We’ve curated the best Notion travel templates to map out your travel plans, create detailed itineraries, lay out your travel bucket list, and so much more.

Looking for more productivity tips and tools? Subscribe to The Flow — our quick, snappy, value-packed focus and recharge newsletter. Also, don’t miss our several other  Notion template round-ups and guides !

• First Name First

The Ultimate Notion Travel Dashboard

The Ultimate Travel Dashboard for Notion is a feature-rich, all-in-one template to track everything related to your travels! This is one of our most robust templates to date, built by seasoned travelers who don’t skip the details.

Featuring a central dashboard for all things travel related, robust trip pages with interconnected databases to build your itinerary (local neighborhoods, attractions, restaurants, shops databases), a trip budgeter, trip journal, interconnected trip calendar, built-in packing lists, travel documents hub, bucket list with 200+ countries to pick from, vacation days tracker, built-in tooltips for easy onboarding, and so much more – this template has it all to centralize your travels. Make sure to check out the screenshots on the template page for more!

Template Available Here | Get the Template Integrated with Life OS

Explorer Travel Planner

Itching to discover a new country, but dreading the research process? Save dozens of hours with the Explorer Travel Planner! This template is incredibly robust, and has essential info for 196 countries, including currency, language(s), outlets, time zones, best times to visit, and more. Add new destinations to your travel bucket lists, create itineraries for upcoming trips, and reminisce about past adventures — all in one place!

Template Available Here

Passepartout – Travel Manager & Documentation System

Passepartout is a comprehensive travel Notion template complete with interactive maps, flight timelines, journal entries, and more. Prepare for any eventuality with a resource database and packing checklist. Make the most of your vacation by planning all aspects of your trip, from meals to accommodation to event schedules.

Notion Travel Template Package

Gone are the days of spreadsheets and email threads. Use the Notion Travel Template to plan, research, and organize your trip so you can manage your full itinerary in one place! Featuring robust itinerary options, reminders, expenses, travel document storage, and lots more – this travel template has it all.

Template Available Now

Passport – Aesthetic Notion Travel Planner

Jetset in style with this aesthetic Notion travel planner. Passport features 14 slick Notion templates for building your ideal travel itinerary. Create a travel budget, travel to-do list, packing checklist, itinerary, and more. Passport also includes a digital scrapbook for all your best pics from your favorite destinations.

Minimalist Travel Dashboard

The Minimalist Travel Dashboard lets you satisfy your wanderlust without any fuss. This no-frills Notion travel template features an intuitive dashboard where you can plan unlimited trips, track your expenses, collect important info, and much more!

Travelo: Notion Travel Planner Template

Take your travel planning to the next level with Travelo! This template is organized into 5 main sections: trip planning, travel expenses, a travel journal, documents, and a trip database. Think of Travelo as your travel assistant, to turn your bucket list into an actionable travel plan.

Notion Trip Planner

With all of your trips managed in a single workspace, you can use this Notion travel template to add, organize, and map out your dream itinerary. Once you’ve got your trips in, easily share with friends and fellow travelers, create checklists, forecast expenses, and more!

Travel Bucket List & Notion Trip Planner Template

Create a bucket list of your dream destinations and track all of the places that you’ve traveled to with this aesthetic travel template from The Notion Bar. You also have access to a detailed Notion trip planner template, which will help you plan, organize, and budget your future trips!

Awesome Trip Planner

The Awesome Trip Planner template gives you the ability to plan your travel days, schedule your flights, organize places to visit, store your plane/train tickets and visa documentation, and so much more. One of the most unique features of this Notion travel template is the dynamic luggage checklist, which changes based on the duration of your stay!

Culture Embrace Travel Journal

Love to get wrapped up in the local culture whenever you travel? Culture Embrace Travel Journal helps you hit the ground running with preparation spaces covering local history, customs, cultural sensitivities, and food exploration. You’ll fit right in!

Looking to pick up a new language for your travels? Check out our full round-up of Notion language learning templates !

Travel Itinerary – Notion Mobile Edition

This Notion travel template is optimized for use on the go — you can check your travel plans mid-flight, poolside, or while exploring the city. You’ll find mobile-friendly travel Notion templates for estimating your trip’s cost, planning your itinerary, and saving for your next big adventure.

Free Notion Travel Templates

Still figuring out the best way to plan your next getaway? Discover whether Notion is the right tool with these free Notion travel templates!

Simple Trip Planner – Minimal Notion Travel Dashboard

Simple Notion Travel Planner

RV Travel Tracker

Minimal Travel Planner

Notion Travel Packing Checklist

Check out our full round-up of Notion packing list templates for more.

Simple Travel Dashboard

Yearly Travel Planner

Travel Planner & Budget Template

Trip Planner & Bucket List

Travel Journal

Simple Trip Planner

Travel Toolbox

Travel Itinerary & Trip Log

What Notion travel template are you using? Do you have any other recommendations for travel planners to use with Notion? Let us know in the comment section below.

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Free Itinerary Templates

By Kate Eby | February 28, 2018

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An itinerary is essentially a schedule that can aid in organizing travel plans, conferences, meetings, and other events. Itineraries are most commonly used for business trips and personal travel to provide a record of important details, such as transportation and lodging information, business meetings, tourism plans, and emergency contacts. Whether you’re embarking on a business trip or family vacation, an itinerary can help you plan ahead, pack appropriately, and prioritize activities in order to save time while traveling. To make your process even more efficient, below you’ll find free travel itinerary templates, planning checklists, meeting itineraries , and other templates for Microsoft Excel and Word, PDF, and Google Docs. All of the templates are professionally designed and easy to use, and you can print them to provide a hardcopy during travel or to utilize in a meeting.

Business Itinerary Templates

Business travel itinerary template.

Keep track of flight information for both departure and return trips, accommodations, rental car details, and meetings or events with this business travel itinerary. You can plan for multiple travel dates, and the template is designed with alternating colors for an easy-to-read layout.

‌ Download Business Travel Itinerary Template

Business Trip Checklist Template

Customize this checklist template by adding tasks that need to be completed and items to pack on a business trip. Using a checklist can help ensure that important items are taken care of and that nothing is overlooked. It’s a simple planning tool that can have a big impact on the outcome of a business trip.

Download Business Trip Checklist Template

Excel | Smartsheet

Simple Business Trip Itinerary

This blank itinerary template offers a basic format that can easily be customized for a specific trip. Create a multi-day itinerary that covers transportation, lodging, meetings, and any other travel details that you want to keep track of. Consider adding hyperlinks to locations, such as hotels and restaurants, so that you have a record of online resources while traveling.

Download Simple Business Trip Itinerary 

Business Trip Report Template

A business trip report typically follows a memo format and provides a summary of the purpose and results of a business trip, including recommendations or follow-up actions that need to be taken. This is different from a business trip expense report, which is used to keep track of travel expenses for reimbursement. You can save and print the template as a Microsoft Word or PDF file.

Download Business Trip Report Template

Word  |  PDF  | Smartsheet

Travel Agency Planning Form

Travel agents can use this form to collect information from clients and create travel plans. Edit the template to include whatever details are relevant for the client and the type of trip, such as flight preferences, travel insurance options, lodging information, or discounts offered. Create a record of client information for future reference.

Download Travel Agency Planning Form

Word  |  PDF

Flight Itinerary Template

Multi-flight trips can be complicated, but a simple template can help prevent you from feeling overwhelmed. This Excel itinerary template will help you keep track of flight info so that travelers have all the details on a single spreadsheet. Enter your flight numbers, airport locations, and departure and arrival times for each leg of your journey, including layovers.

Download Flight Itinerary Template

Excel  |  Word  |  PDF

Vacation Itinerary Templates

Vacation itinerary template.

Plan a quick three-day trip, a five-day getaway, or a longer vacation with this comprehensive itinerary template. You can make and record plans for each day of your trip, including restaurant reservations, entertainment ideas, transportation, and nightly lodging. This provides a detailed look at your daily itinerary as well as an overview of the entire vacation.

‌ Download Vacation Itinerary Template

Vacation Planner Template

While creating a vacation itinerary requires advance planning, doing so allows you to relax and enjoy your trip without having to make arrangements while traveling. This vacation planner template is designed to help you compile information, compare options, and then create an itinerary based on what you discover. It can be used for planning a variety of trips, from family vacations and reunions to student field trips or travel for sports team competitions.

Download Vacation Planner Template

Excel  |  Word  |  PDF

Travel Day Planner

Use this Microsoft Word itinerary template to create a schedule for outings and events on a single day. Keep track of items to bring, restaurant locations, tourist attractions, and important notes. You can create your own easy-to-carry guide to follow throughout the day, and stick to your travel plan or make adjustments as you see fit.

Download Travel Day Planner

Family Vacation Itinerary Template

This itinerary template is designed with families in mind, and provides sections for listing all of the important trip details, which may include traveler names, medical info and contacts, other emergency contacts, and travel plans. Keep track of activities that your family plans to enjoy along with any corresponding details you want to document, such as cost, location, or advance tickets.

Download Family Vacation Itinerary Template

Excel  |  PDF

Travel Planning Checklist

Create a simple checklist for planning a personal trip or vacation. This template includes sections for adding items to complete at work, arrangements for home and pet care, a packing list, and other tasks. A to-do list can provide organization and accountability before you leave for a vacation.

Download Travel Planning Checklist

Meeting and Event Itinerary Templates

Formal meeting itinerary template.

Keep meetings on track with this organized itinerary that shows topics to be covered, presenter names, and the time allotted for each agenda item. You can also record the names of everyone in attendance, the meeting objective, and the location. This is a Google Docs template that can be modified to suit your particular organization and easily shared with team members.

Download Formal Meeting Itinerary Template

Word | Smartsheet

Meeting Minutes and Itinerary

This meeting itinerary template for Word provides a traditional layout with room to record minutes. Customize the template by adding a business logo or editing the items included in the itinerary. The template also includes a signature line for secretary approval.

Download Meeting Minutes and Itinerary

Weekly Staff Meeting Itinerary Template

Plan your weekly staff meetings and share the itinerary with attendees in advance. The agenda includes an overview of weekly achievements, progress updates, action items to discuss, and scheduling info for the next meeting. This template provides a roadmap to follow during the meeting and can also serve as a record of what was covered.

‌ Download Weekly Staff Meeting Itinerary Template - Word

Event Itinerary Template

Create a simple itinerary for a conference, workshop, fundraiser, or other event with this schedule template. You can show activities that occur in different locations simultaneously, such as different speakers at a conference, and display the starting and ending time for all activities. Use this template to plan a single or multi-day event.

Download Event Itinerary Template

Excel  |  PDF

Tips for Planning a Business Travel Itinerary

Some companies hire a corporate travel planning service to manage trip planning, booking, and emergency services. However, small businesses and independent consultants can simplify their travel planning by keeping a few tips in mind.

• Begin Planning Early: While some trips occur with short notice, you should aim to start planning a month in advance (if possible) to reduce stress and ensure that you get the services you need at the best rates available. Schedule any business meetings before securing transportation, lodging, and other travel details. It can also be helpful to arrive a day or two early to give you time to get organized and recover from jet lag.
• Bring a Backup Itinerary: Mobile devices, cloud-based storage, and the global availability of Wi-Fi make it easy to access documents from anywhere. But technology can fail, and devices can be lost or stolen, so it’s wise to print a hardcopy of your itinerary to bring in your carry-on luggage. If you’re traveling overseas, consider emailing a copy of your itinerary to your local contact as well.
• Check the Weather: This may seem obvious, but in some locations and at certain times of year, you may need more than your typical business attire in order to be prepared and comfortable. Before packing, check the weather forecast for your destination.
• Confirm Arrangements: Verify that a hotel will provide all the services you will need before booking. Once arrangements have been completed — but before setting out on your business trip — confirm lodging and other travel details to ensure that everything is in order and your itinerary is accurate.

Creating an organized itinerary will give you a map to follow during your trip so that you can focus on business engagements and other work responsibilities.

Create Flawless Travel Itineraries with Work Management in Smartsheet

Empower your people to go above and beyond with a flexible platform designed to match the needs of your team — and adapt as those needs change. 

The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed. 

When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time.  Try Smartsheet for free, today.

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Free Download 10 Travel Planner Template Excel

Planning your trip before its execution is the best practice. When trying to attain perfection in anything without planning, does not lead you to success. So planning must be done to achieve success in every single thing even if you go on an unplanned trip it might create a hassle for you. Planning does not need so much effort just needs some attention and determination. If you go on a planned trip then it will add up to your enjoyment.

In this article, I have presented some travel planner templates in excel that makes your travel planning process much easier. You can easily edit these travel planner templates in excel. These are designed professionally. Here I enlist the most captivating travel planner template excel:

1. Simple and Tourism Schedule Excel Template:

Make your tour schedule with this colorful planner template. It allows you to detail the plan of your trip on daily basis. You can even describe hourly planning here.

Try this template in WPS and save in Word doc:

2. Useful Travel Schedule Excel Template:

Use this blue-colored professional travel planner template in excel for your business trip meetings or training etc. this is available for free download.

3. Travel Account Book Excel Template:

Use this simple bright-colored travel account book for preparing your travel plan for business, family trips, or any other. Free download this well-organized travel planner template in excel.

4. Fresh Travel Book Keeping Form Excel Template:

Keep track of your monthly or yearly business trips by using this fully organized travel planner template in excel. Graphical illustration attracts more. Download this tabular formed template for free.

5. Travel Carry-on List Excel Template:

Make travel carry on the list so you never miss anything. For a business trip, you might be guided for bringing any kind of documents. This simple travel planner template in excel helps you to do so.

6. Travel Itinerary Schedule Excel Template:

A travel itinerary document allows you to plan your trip properly. Free download this well-organized travel planner template in excel if you want a perfect and hassle-less trip.

7. Business Trip Reimbursement Form Excel Template:

Searching for a well-explained expense tracker template? Grab this manageable travel planner template in excel with a field of the total at the bottom where your expense total can be calculated automatically. Available for free download.

8. Travel Expenses Report Excel Template:

If you are looking for a travel expense report to present your all expense to the finance department. Don’t miss this professional travel planner template in excel.

9. Travel Expense Report Excel Template:

You can customize this amazing travel planner template in excel as a monthly travel planner. Free download this minimalistic template. It helps you present your expenses to the finance department in a sophisticated way.

10. Business Trip Application Excel Template:

Wants to go on a business trip? Don’t miss this simply amazing travel planner template excel free download. It looks like a permission letter.

Wants to go on a wonderful Trip? Plan your next trip with the travel planner template excel. You will enjoy your trip. WPS office software is a hub of tempting and amazing templates. Visit WPS office software if you want professional templates for a fee.

• 1. Top 10 travel expense report template Excel download 2024
• 2. Best 10 Travel Excel Template Free Download
• 3. 9+ Well Organized Free Excel Travel Itinerary Template
• 4. Ten Best Travel Budget Template Excel Free Spreadsheet
• 5. 10 Best Mileage Log Excel Template to Track Your Business Travel
• 6. 9+ simple travel itinerary template Excel free download

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4 dead after Debby slams Florida, causing massive flooding and widespread outages: Updates

CORRECTIONS & CLARIFICATIONS: This article has been updated to reflect that a 12-year-old girl died in a Sunday vehicle crash, according to a corrected Florida Highway Patrol news release.

Editor's Note: This page is a summary of news about  Tropical Storm Debby  for Monday, Aug. 5. For the latest on the  storm , view  USA TODAY's live updates for Tuesday, Aug. 6 .

TALLAHASSEE, Fla. − Debby , now a tropical storm, roared ashore Monday along the Big Bend coast of Florida, killing at least four people, flooding streets, and causing widespread power outages as the storm roared toward Georgia and South Carolina, where it's expected to bring catastrophic flooding this week.

"Tornadoes, catastrophic flash and urban flooding, coastal flooding, rip currents, strong gusty winds are all expected,'' in parts of the Southeast over the next several days, the National Weather Service said .

An apparent tornado touched down on Edisto Beach, South Carolina after 9:30 p.m. Monday, according to the National Weather Service in Charleston. There were multiple reports of structures damaged on Edisto Beach and across the river from Edisto Island from the radar-confirmed tornado, the weather service said.

Other popular beach destinations, including Kiawah Island and Johns Island, were being warned of possible tornado activity as additional severe storms moved onshore. 

Debby, the fourth named storm of what is predicted to be a historic hurricane season , made landfall Monday at 7 a.m. near the coastal town of Steinhatchee as a Category 1 storm with maximum sustained winds of 80 mph, according to the National Hurricane Center . Steinhatchee, about 70 miles west of Gainesville and home to some 500 people, is just 10 miles from where Hurricane Idalia came ashore last year.

After more than three hours moving across northern Florida, Debby was downgraded to a tropical storm with sustained winds of 70 mph, the hurricane center said in its 11 a.m. ET update. By 11 p.m., the winds had diminished to 45 mph, though the storm was still dropping copious amounts of rain.

State officials reported widespread flooding and inundating storm surge as Debby moved inland. The storm's winds uprooted trees and toppled utility poles, knocking out power to more than 250,000 homes and businesses throughout northern Florida. Forecasters said Debby's powerful winds could also spawn tornadoes, and storm surge could reach 10 feet in some areas.

"This is a life-threatening situation," the hurricane center warned.

On Sunday, President Joe Biden declared an emergency across Florida, authorizing the Federal Emergency Management Agency to coordinate disaster relief efforts. Florida Gov. Ron DeSantis said the Florida National Guard and Florida State Guard were activated to support humanitarian assistance and search-and-rescue missions. 

Breaking news, in-depth analysis: Sign up for USA TODAY's Daily Briefing for news you need to know now.

Developments:

∎ Vice President Kamala Harris postponed her campaign rally scheduled for Friday in Savannah, Georgia, because of the expected deluge there, campaign officials said.

∎ The storm surge produced by Debby brought 25 packages of cocaine with a street value of more than $1 million to a Florida beach, where a passer-by noticed them and alerted authorities, a Border Patrol official posted on the X platform .

∎ The National Hurricane Center recorded a 98 mph wind gust near Horseshoe Beach, according to the Florida Severe Weather Network, a collection of state-run weather stations.

∎ The National Water Prediction Service projected major flooding in three locations on the Santa Fe River and a location on the Suwannee River in north Florida.

∎ Debby wreaked havoc on travel . More than 1,700 flights had been canceled and upwards of 5,800 were delayed Monday, according to flight tracking site  FlightAware . The Federal Aviation Administration said all flights at Orlando International Airport have been grounded while airports in Tallahassee and Gainesville were closed.

What lies ahead for the Southeast coast

Debby is projected to move slowly across northern Florida before unleashing "potentially historic heavy rainfall" across the coasts of Georgia and South Carolina, according to the Weather Prediction Center .

Widespread rainfall totals of 10-20 inches are expected from northern Florida to southeastern North Carolina, while parts of northern Georgia and South Carolina, including Charleston, could get upward of 30 inches of rain through this weekend, Michael Brennan, director of the National Hurricane Center, said in a YouTube livestream.

Debby is expected to head into the Atlantic Ocean by late Tuesday night, then regain strength for a day or two before soaking the coasts of Georgia and South Carolina, whose governors have already declared states of emergency as they urge residents to prepare.

North Carolina and the mid-Atlantic will start getting heavy rain by midweek, the prediction center said, and tropical storm effects could be felt as far north as southern New England late in the week, AccuWeather reported.

Death toll up to four after truck driver is killed

At least four storm-related deaths have been reported in Florida.

The driver of a semi-truck was killed overnight near Temple Terrace after losing control of his vehicle on a wet Interstate 75 northeast of Tampa, the National Weather Service reported.

The three previously reported deaths linked to the storm included a woman and a 12-year-old girl killed in a car crash and a teenage boy killed when a tree fell on a mobile home.

The truck driver, a 64-year-old man from New Albany, Mississippi, lost control of the truck at around 2:30 a.m., Sgt. Steve Gaskins, a public affairs officer with the Florida Highway Patrol, said in a news release. The truck rotated on the wet highway, collided with a concrete barrier and went over the wall, coming to rest hanging over a bridge. Gaskins said the cab came loose from the trailer and fell into a deep canal below.

Divers from the Hillsborough County Sheriff’s Office responded shortly afterward and found the deceased driver still inside the cab underwater in the canal, according to an X post by the Sheriff’s office .

Lt. Scott Tummond, a spokesperson for the Levy County Sheriff's Office, told USA TODAY on Monday that more trees could fall after torrential downpours soaked the ground, posing a threat to residents on the road at night.

"If you're moving around after dark, you might not see it until it's too late, especially if you're driving," he warned.

Fallen tree kills 13-year-old amid Hurricane Debby

A 13-year-old boy was killed as Hurricane Debby made landfall along the Florida coast Monday morning, the Levy County Sheriff's Office said in a statement.

Deputies responded to a report of a tree that had fallen onto a mobile home around 8 a.m. in Fanning Springs, about 35 miles east from where the hurricane came ashore. The boy who died was "crushed inside the home," the sheriff's office said. 

“Our thoughts and prayers are with this family as they deal with this tragedy,” the sheriff’s office said, urging people to be careful as they begin to assess the storm damage. “Downed power lines and falling trees are among the many hazards. One life is too many. Please be safe.”

– Jonathan Limehouse, USA TODAY

Risk of tornadoes

With the center of Debby about 35 miles west of Brunswick, Georgia at 11 p.m. Monday, the Storm Prediction Center said a risk of tornadoes continued in the storm’s northeast quadrant, along the coasts of Georgia and South Carolina.

The center said it would likely extend a tornado watch for at least some of the 13 counties in the region beyond the scheduled 1 a.m. expiration. In addition to the earlier tornado on Edisto Island, the weather service said it had confirmed a tornado on radar on Kiawah Island around 11 p.m. 

South Carolina town under curfew ahead of storm

Authorities in Charleston, South Carolina, issued a curfew from 11 p.m. Monday through noon Tuesday ahead of what forecasters warn could be a calamitous storm.

South Carolina Gov. Henry McMaster declared a state of emergency on Sunday as Tropical Storm Debby readied to hit South Carolina’s coast this week. The center will move offshore late Tuesday and Wednesday and approach the coast on Thursday. 

The governor said that as of Monday, he does not anticipate needing to issue any evacuation orders or order the closure of state facilities or agencies. John Quagliariello, warning coordination meteorologist with the National Weather Service, said the state would likely see "historic rainfall" that would result in "catastrophic" flash flooding.

"It's very likely that some areas that have never flooded in the past will be impacted this time," Quagliariello said.

– Savannah Moss, Greenville News

Town still recovering from Idalia gets walloped by Hurricane Debby

Donna Luce lost power at 6 a.m. Monday and said rain came down for hours as the storm approached and eventually made landfall. Her home’s rain gauge showed 7 inches of rain fell Sunday alone, she said.

“It is still raining pretty hard and we expect to get that most of the day, kind of like it’s sitting right here on top of us,” Luce told USA TODAY on Monday morning.

Many fellow residents in Mayo, a small town about 30 miles north of where Debby came ashore, have spent the past year recovering from Hurricane Idalia, said Luce, 65.

“Most people had just gotten their roofs repaired, and had gotten back up on their feet,” she said, adding that several of her neighbors still had tarps on their roofs this summer. “Now it’s hitting us again one year later and we are a little discouraged."

– Claire Thornton, USA TODAY

Flooding from Hurricane Debby could last 5-10 days

The widespread flooding and significant storm surge Debby has caused across northern Florida are expected to last several days, DeSantis said Monday.

Kevin Guthrie, the executive director for the Florida Division of Emergency Management, said some parts of southwest Florida received up to a foot of rain as Debby approached the Big Bend region. He added that flooding in northern Florida will be widespread as up to 20 inches could fall over the next few days.

Guthrie cautioned people to stay indoors as flash floods break out inland and storm surge continues to inundate coastal communities.

The flood threat from Hurricane Debby, Guthrie said, "is probably going to be here for the next five to seven days, maybe as long as 10 days depending on how much rainfall we get.”

Storm sounds like a freight train, uproots trees

Alice Brown and her husband were awoken by what sounded like a freight train early Monday morning. They soon realized it was the wind and rain lashing their home as Hurricane Debby approached the Big Bend region and eventually made landfall.

“This was the strongest wind and most rain I’ve ever seen,” Brown told USA TODAY.

Brown, 68, lives in downtown High Springs, a small city of some 6,000 people outside Gainesville. While she did not lose power, several of her friends had their power knocked out overnight and were still without it Monday afternoon. 

Jordan Huey, one of Brown’s neighbors, woke up to a tree falling within inches of his son’s bedroom. Another tree in his yard uprooted and destroyed at least 20 feet of his fence. Huey still had not been able to assess the damage because powerful wind gusts were still hurling tree limbs and other debris outside.

“This is the worst it’s ever been in our area,” said Huey, 52.

Several reports of more than 10 inches of rainfall

Debby is leaving behind some eye-popping rain totals, including the 16.56 inches over two days reported by a weather station at Lakewood Ranch in Manatee County. There have been several reports of more than 10 inches of rain across the county, including 12.43 inches at the Sarasota Bradenton airport.

The weather service in Jacksonville issued a flash flood warning for parts of four counties in north Florida, saying between 7 and 14 inches of rain have fallen, and another 3 to 6 inches are possible.

With Debby's center still over north Florida by early afternoon, a daily rainfall record was set at Charleston International Airport in South Carolina, with 2.29 inches to that point, according to meteorologist Steven Taylor with the National Weather Service in Charleston.

Taylor also reiterated the forecast of 10-20 inches of rain with localized amounts near 30 inches is still on track. "The situation still looks favorable for a historic rainfall event with areas of catastrophic flooding. This is a potentially significant and life-threatening event," he said.

Woman, girl die in crash as Hurricane Debby approached Florida coast

A woman and a girl died in a single-vehicle crash in Dixie County on Sunday night, the eve of Hurricane Debby’s landfall, according to a law enforcement report.

Florida Highway Patrol troopers arrived at the scene of the crash around 9:30 p.m. A 38-year-old woman and 12-year-old girl were pronounced dead, while a 14-year-old boy was seriously injured and rushed to a hospital for treatment.

Witnesses told the Florida Highway Patrol the car lost control “due to inclement weather and wet roadway.”

“After losing control, the vehicle struck the guardrail in the center median, then redirected, overturning, leaving the roadway to the right,” the Florida Highway Patrol said. The crash is under investigation.

More than 130K without power after Debby makes landfall

More than 130,000 homes and businesses in Florida, the majority of them in the north, were without power by 12 a.m. ET on Tuesday as Debby continued its path across the state.

The outages were most abundant from Wakulla to Levy County, according to Poweroutage.us . In Taylor County, where Hurricane Debby made landfall at 7 a.m., more than 97% of utility customers lost power at one point. In several surrounding counties, that figure was well over 80%.

At a news conference Monday morning, DeSantis said 17,000 linemen across the state were poised to begin restoring power once the storm passes.

Forecasters watching tropical system near Caribbean 

Debby wasn't the only storm forecasters were watching Monday. They were also keeping an eye on another developing tropical system that was approaching the Caribbean Sea.

Although chances for development were low as of Monday afternoon, the National Hurricane Center said "environmental conditions are expected to become more conducive for development later this week as the system moves across the western Caribbean Sea or the southern Gulf of Mexico."

If its winds eventually reach 39 mph, the system would become a named tropical storm. The next name on the list is Ernesto. It's too early to determine if there will be any impact to the U.S. from this system.

Pacific sets 50-year record for storms

The eastern Pacific hurricane season has also heated up: The Pacific currently has four named storms spinning at the same time: Carlotta, Daniel, Emilia and Fabio. This is the first time since August 1974 that the eastern North Pacific has had four named storms simultaneously, according to Colorado State University hurricane researcher Phil Klotzbach.

None of the four storms are forecast to approach or impact land as they spin far out to sea in the Pacific, the National Hurricane Center said.  

The activity in the Pacific comes after a very slow start to the season . For the first time since the satellite era began in 1966, the entire North Pacific saw no named storm activity between June 1 and July 3, Klotzbach said.

What makes Debby such a treacherous storm?

Debby is a large and slow-moving storm, making the system particularly dangerous as record amounts of rain inundate many areas, especially along the coasts of Georgia and South Carolina in the coming days.

The storm’s center was forecast to move near Savannah, Georgia, on Tuesday night and drag along the South Carolina Coast on Thursday night. "Multiple days of very, very heavy rainfall" are possible, Brennan said. The National Weather Service estimates rainfall totals could reach up to 30 inches or more in isolated locations along the coast through Friday.

Debby shows there's more to a storm than wind scale

The widespread flooding caused by Debby even after being downgraded to a tropical storm illustrates how the wind scale categories used to define hurricanes can fall short of telling the whole story of their impact, scientists say.

"This is another example of a storm where the primary impacts are going to be from water, rather than wind," said James Franklin, a retired branch chief of the hurricane specialist unit at the National Hurricane Center.

Jennifer Collins, a professor in the Geosciences School at the University of South Florida, has studied how to better communicate all of a storm’s threats. Looking at the forecasts of up to 30 inches of rain in isolated locations between Savannah and Charleston, Collins said she’s very concerned about the likelihood of “catastrophic flooding." Read more here .

Debby tracker

Spaghetti models.

Illustrations include an array of forecast tools and models, and not all are created equal. The hurricane center uses only the top four or five highest performing models to help make its forecasts.

When is the Atlantic hurricane season the most active?

The Atlantic hurricane season runs from June 1 through Nov. 30. The peak of the season is Sept. 10, and the most activity usually happens between mid-August and mid-October, according to the hurricane center.

After Hurricane Beryl's deadly rampage in July, forecasters from Colorado State University  raised their already record hurricane forecast . They now expect an additional hurricane (a total of 12 for the season) and two more named storms (25 for the season).

Contributing: Reuters