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Travel Agency Invoice Templates (Word, Excel, PDF)

Easy to download and edit travel agency invoice templates., available in word, excel, pdf, google docs and sheets..

Travel Agency Invoice Templates in Word

Travel Agency Invoice Templates in Excel

Travel Agency Invoice Templates in PDF

Free Word, Excel and PDF invoice templates by Refrens

Frequently asked questions (faq).

Yes, you can add a logo to the invoice and can also change the color of your invoice template, matching your logo.

Yes, Refrens invoice templates are customizable. You can add additional fields or columns like shipping details, discounts, additional charges, custom fields for both client and product or service line item.

Yes. You can easily download it in PDF format or can click on the print option and can save as PDF.

You can create 20 documents on Refrens for absolutely free. Once the threshold of 20 documents is reached, you can buy our premium plans to keep continue creating the documents.

Creating an account on Refrens is necessary to use the free invoice templates. After signing up, you can access all the invoices in one place which makes managing your business invoices a lot easier.

Free Travel Agency Invoice Templates

The surge in the travel and tourism industry has undoubtedly led to a parallel growth in related businesses, creating an increased demand for streamlined invoicing processes. However, finding suitable invoice templates tailored for travel agencies can be a challenge. The good news is that as the industry expands, specialized invoicing software solutions are emerging to address this specific need.

In response to the booming travel and tour industry, there is a growing recognition of the importance of efficient invoicing systems. This acknowledgement has led to the development of invoicing software specifically designed to cater to the unique requirements of travel and tourism businesses.

One of the key challenges faced by travel agencies is the need for invoices that capture the essence of their services. Travel invoices often involve a combination of services such as accommodation, transportation, tours, and more. Therefore, having invoice templates that reflect the diverse nature of these services is crucial.

Specialized invoicing software and a tool like invoice generator for the travel and tourism industry not only provide a variety of customizable invoice templates but also offer features that streamline the entire invoicing cycle. These solutions understand the complexities of the industry, allowing businesses to create invoices that accurately represent the array of services provided to clients.

Additionally, these invoicing solutions often come equipped with features that are specifically beneficial for travel agencies. For example, they may include options to itemize different services, incorporate travel itineraries, and provide space for detailed descriptions. This ensures that the invoice not only serves as a billing document but also as a comprehensive record of the services rendered.

As businesses in the travel and tourism sector face an increasing number of transactions, having a reliable and industry-specific invoicing solution becomes imperative. This not only saves time but also reduces the likelihood of errors, providing a more professional and efficient invoicing process.

Refrens takes a step ahead in addressing the specific needs of the travel and tourism industry by offering dedicated travel agency invoice templates . Whether you're a freelance travel agent crafting detailed itineraries or a travel agency orchestrating comprehensive domestic or international tour plans, Refrens provides a range of templates tailored to suit the intricacies of your travel business.

Recognizing the diverse nature of services within the travel sector, Refrens ensures that its templates are not one-size-fits-all but rather adaptable to the unique requirements of each travel-related transaction. This flexibility allows travel agents and agencies to generate invoices that accurately reflect the breadth of services provided to clients, from accommodations and transportation to guided tours and more.

Refrens' travel agency invoice templates are designed with a keen understanding of the industry's complexities. They go beyond mere billing documents and serve as comprehensive records of the entire travel experience. This includes features such as itemization of different services, incorporation of detailed itineraries, and ample space for specific service descriptions. Such elements contribute to creating professional, detailed, and client-friendly invoices that resonate with the dynamic nature of travel and tourism.

Whether you are dealing with a single transaction or managing an array of services for a group tour, Refrens' travel agency invoice templates cater to the diverse needs of travel professionals. The user-friendly interface ensures that even freelance travel agents without extensive administrative support can easily navigate the platform and create polished invoices that enhance the professionalism of their services.

In essence, Refrens stands as a reliable partner for travel agents and agencies, offering a dedicated solution for invoicing in the travel and tourism industry. With a variety of templates at your disposal, tailored to different aspects of the travel business, Refrens simplifies the invoicing process, allowing travel professionals to focus on what they do best – providing exceptional travel experiences for their clients.

Refrens goes the extra mile in supporting travel agencies with a suite of professionally designed invoice templates that cater specifically to the needs of the travel industry. These templates are meticulously crafted, ensuring that they include all the essential columns required for seamless operations in travel agency businesses and itinerary planning.

What sets Refrens apart is its commitment to offering flexibility in template formats. Travel agents and agencies can avail themselves of these carefully designed invoice templates in various formats, including Excel, Word, PDF, Google Docs, and Google Sheets. For those who prefer online invoice templates, Refrens extends its offerings in PDF format as well. This adaptability ensures that regardless of the preferred platform or document type, travel professionals have access to a template that aligns perfectly with their workflow.

Beyond just providing diverse formats, Refrens takes the hassle out of invoice management. With Refrens, travel agencies can store and manage all their travel invoices in one centralized location. This centralized hub simplifies the tracking of invoices, offering insights into whether an invoice has been opened by the client. This level of transparency is invaluable for businesses, allowing them to stay on top of their invoicing processes and providing clarity on client interactions.

One of the significant advantages of using Refrens is the elimination of manual record-keeping challenges. The platform allows businesses to record payments directly within the invoice templates, eliminating the need for separate Excel sheets to track payments. This streamlined approach not only saves time but also reduces the risk of errors associated with manual data entry.

By leveraging Refrens' invoice software, travel professionals can break free from the time-consuming cycle of invoicing and billing. This allows them to redirect their focus and energy towards core business activities, fostering growth and client satisfaction.

In essence, Refrens' travel agency invoice templates not only adhere to professional standards but also offer a level of convenience and efficiency that is tailored to the unique demands of the travel industry. With a user-friendly interface and a suite of features designed to simplify invoicing and payment tracking, Refrens becomes an invaluable tool for travel professionals, empowering them to manage their invoicing processes with ease.

What type of services can be added to travel agency invoice templates?

Travel agency invoice templates are highly customizable to accommodate a variety of services offered by travel professionals. Here are some examples of services that can be added to travel agency invoice templates:

Tour and Travel Agency Invoice:

• Tour packages
• Guided tours
• Adventure tours
• Group travel services

Travel Transportation Invoice:

• Train tickets
• Bus transportation
• Cruise services
• Transfers and transportation services

Board and Lodging Invoice:

• Hotel accommodations
• Resort stays
• Bed and breakfast services
• Vacation rentals

Tour and Tickets Invoice:

• Entrance tickets to attractions
• Event tickets
• Theme park tickets
• Museum tickets

Car Hire and Rental Invoice:

• Car rental services
• Chauffeur services
• Limousine services

Itinerary Invoice:

• Customized itinerary planning
• Travel planning services
• Detailed trip planning

Leisure Travel Invoice:

• Relaxation and leisure packages
• Spa and wellness services
• Golf vacations

Travel Consultation Invoice:

• Travel advisory services
• Consultation fees for trip planning
• Expert travel advice

Flight Reservation Invoice:

• Flight booking services
• Seat reservation fees
• Airline services

Hotel Reservation Invoice:

• Hotel booking services
• Reservation fees
• Accommodation services

These examples demonstrate the diverse range of services that can be included in travel agency invoices. The templates can be tailored to match the specific offerings of each travel agency, providing a detailed and accurate representation of the services provided to clients. Customizing the invoice templates ensures that they align with the unique nature of the travel industry, accommodating various aspects of travel and tour services.

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Travel and Tourism Invoice Template

World-class experiences deserve world-class billing. Invoicera’s travel invoice template ensures your clients embark on a smooth journey from booking to payment.

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Juggling itineraries, managing tours, and ensuring unforgettable experiences—travel agents have their hands full. Skip the invoice headache with our free, professional travel agency invoice template. Download it today and spend more time crafting dream vacations!

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Travel and tourism can encompass a wide variety of services, from flight and hotel bookings to tour packages and transportation. Whether you’re organizing trips or working as a travel agent, invoice templates for the travel and tourism industry makes it easy to bill clients for different services.

Looking for more invoice template options? Check out our main invoice template page for a wide variety of templates across various industries.

Logistics and Transport

With invoice templates for logistics and transportation businesses, add all relevant details such as shipment details, mileage, fuel surcharges, and any additional fees, ensuring accurate billing for your logistics and transport services.

• Logistics and Transport Invoice Template

IT Consultants and Architects

For IT consultants and architects, the templates allow for detailed billing of consultation fees, project expenses, and any hardware or software costs, ensuring transparent and accurate invoicing for your clients.

• IT Consultants and Architects Invoice Template

Consultants and Advisory

The templates for consultants and advisory firms enable detailed billing for consultation fees, project expenses, and any additional costs associated with advisory services, ensuring transparent and accurate invoicing for your clients.

• Consultants and Advisory Invoice Template

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Invoicera has invoice templates tailored for clothing, apparel, and accessories businesses. You can add itemized billing of products, customization charges, shipping fees, and any other relevant costs.

• Clothing, Apparel and Accessories Invoice Template

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Our templates for accounting, banking, and financial services firms comply with industry regulations and enable accurate billing for services such as auditing, tax preparation, financial advisory, and investment management.

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Invoicera’s free invoice templates are a great way to start, but our software unlocks powerful features! Explore the full list below:

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Get answers for, frequently asked questions, can i itemize different services on the invoicera travel invoice template.

Yes, the Invoicera travel invoice template allows you to itemize various services like accommodation, transportation, activities, tours, and any additional fees or charges related to your travel packages or services.

How can I include taxes and fees specific to the travel industry?

Invoicera’s travel invoice template provides dedicated fields for you to add relevant taxes and fees commonly applied in the travel and tourism industry, such as hotel taxes, airport fees, or local service charges.

Can I customize the invoice template with my travel agency's branding?

Absolutely! With Invoicera’s customization options, you can easily upload your travel agency’s logo, change the color scheme, and modify other design elements to ensure your invoices reflect your brand identity.

How can I manage invoices for group bookings or packages?

Invoicera allows you to create separate line items for each component of a group booking or travel package. This way, you can provide a detailed breakdown of charges for accommodation, transportation, activities, and any other services included.

Is it possible to accept online payments through the invoices?

Yes, Invoicera integrates with 14+ popular payment gateways, enabling you to include a secure payment link on your travel invoices. Clients can conveniently make online payments directly from the invoices you send them.

Can I set up recurring invoices for regular customers or subscriptions?

Invoicera offers the ability to set up recurring invoices, which can be particularly useful for travel agencies with clients who book regular trips or have subscriptions for services like travel memberships or loyalty programs.

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Travel Agency Invoice Templates

Here’s our collection of travel agency invoice templates. Feel free to download, modify, and use any you like.

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Downloadable Free Travel Agency Invoice Templates

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sample travel agency invoice template

These templates all have separate labor and materials sections and print well. for more templates, refer to our invoice template collection . you can also check out our online invoice generator for an easy way to create an invoice for your projects that will look fantastic..

When should I use a travel agency invoice template?

As a travel agent or agency, you can benefit in several ways from using a travel agency invoice template:

• Accuracy and Consistency: Using a travel agency invoice template ensures that all essential details are consistently and accurately documented. This will reduce the likelihood of errors.
• Professionalism: A well-designed travel agency invoice template conveys professionalism to clients. This enhances your reputation and reinforces trust in your services.
• Time-Saving: Travel agency invoice templates streamline the billing process by providing pre-formatted fields. This eliminates the need to create invoices from scratch for each client.

By leveraging a template, you can improve efficiency, accuracy, and professionalism in your billing processes while maintaining organized financial records.

How do I create a travel agency invoice template?

Not sure how to create your own travel agency invoice? We’ve got you covered!

Try our online invoice generator.

With it, you can create a printer-friendly and fully customizable travel agency invoice template that includes the essential invoicing elements. The invoice generator even calculates subtotals and the total amount due, minimizing accounting errors.

After ensuring that your travel agency invoice is accurate and complete, send it to your client via email as a PDF attachment to maintain the format and ensure it cannot be altered. This method also provides both parties with a digital record of the transaction. If the client prefers a different method, you can also send the invoice through postal mail or use a client portal if your agency utilizes one, which might include invoicing capabilities for easy tracking and management.

Use a travel agency invoice when you have completed arranging travel services for a client or at the end of a booking process. It is essential when you need to formalize the request for payment for bookings made, including flights, accommodations, tours, and other travel services. This helps ensure that all charges are agreed upon and paid in a timely manner, maintaining clear and professional financial transactions with your clients.

To write a travel agency invoice, start with your travel agency’s contact information at the top, followed by the client’s details. List each service provided, such as airline tickets, hotel bookings, and other travel services, along with descriptions, dates, and prices for each. Include any taxes, fees, and additional charges. Clearly state the total amount due, payment terms (due date and accepted payment methods), and include a unique invoice number for tracking and record-keeping purposes. Ensure the invoice is clear and all charges are accurately described to avoid any confusion.

A travel agency invoice template should include the agency’s name and contact information, client’s name and contact details, and a detailed list of travel services provided with corresponding dates and charges. It should outline the costs for each element of the trip, including any taxes and additional fees. The template should also include total costs, payment terms, and a unique invoice number. Optionally, you can add fields for special instructions or additional notes related to the travel arrangements.

Customize a travel agency invoice by adding your agency’s branding, such as a logo and color scheme. Tailor the invoice template to include fields specifically useful for travel services, such as destination, travel dates, types of accommodations, and transportation options. Consider adding sections for advance deposits or cancellation policies. This customization not only enhances the professional appearance of your invoices but also makes them more informative and useful for both your agency and your clients.

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Travel Invoice

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A travel invoice, while not technically a binding legal document, is one of the most important documents your company will ever create. It directly affects when you get paid and on what ter ms those payments are made.

We have provided some travel invoice templates and examples below that you can download and use as reference.

Elements of a Good Travel Invoice

Below are eight essential elements you must include to create an invoice that is both professional and effective.

1. Company Information:  If you are the payer, you want to be sure that your company’s legal name, business address, business phone number, and fax number are listed accurately and included near the top and bottom of the invoice. If you are the payee, you want to be sure to include the same information at the top and bottom of the invoice as well. You want to be sure to differentiate which company is the payer and which one is the payee by labeling each.

2. Header:  This may seem blindingly obvious, but be sure to label your document as an invoice in the header. This way, you minimize any confusion about what the document is, especially if it’s part of a pile of otherwise indistinguishable papers.

3. Date, Invoice Number, and Unique Identifier:  Along with each company’s respective payer and payee information, you’ll want to include the date on which the invoice is issued and an invoice number or another unique identifier. You can structure your ID based on any system or stylistic preference, whether it’s a simple file number, unique billing code or date-based purchased order number.

4. List of Goods and Services:  This section of the invoice can be as detailed or generic as you like. The most important parts of the listing include name of the good or service provided, date the good or service was provided, the rate for the good or service provided, and the quantity of the good or service provided.

5. Terms:  Terms of payment are incredibly important on an invoice. Standard payment terms will vary based on your industry, your company’s preference, and, perhaps most importantly, your relationship with the client. It’s also important to make mention of the penalties if these terms are not met. This could include a late fee or an additional percentage of the total bill.

6. Itemized Fees:  If there are any taxes, handling fees, or other charges that need to be levied, each of these should be listed as a separate line item. This is important for some organizations that need to apply these different fees to different budgets for their internal books to balance.

7. Total Amount Due:  While it may seem trivial, it’s worth mentioning. Make sure that the total amount due is prominently displayed on the invoice.

8. Add-Ons:  While the previous seven items are really important to include on an invoice, there are a few other elements you can include if you choose, such as message field (can be used to say  thank you to a client or make reference to something unique to the project) and tax identification number.  

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Simple Tips for an Excellent Travel Invoice

Late payments, or missing ones, are not only frustrating but also potentially ruinous to business relationships, but that doesn’t have to be the case all the time. Here are a few helpful tips for getting your invoices paid on time.

• Be polite:  It’s quite often the simplest things that make an impact. Small phrases like “please pay your invoice within” and “thank you for your business” can make a big difference. Not only does politeness tend to get you paid faster, but it can also increase the percentage of invoices paid by over five percent.
• Be specific:  Specific phrases like “please pay within 21 days” means the invoice is paid faster than when the more cryptic phrases are used, such as “payment terms: net 30 or pay upon receipt . “   Providing a specific time frame is more human and focuses the client’s mind.
• Use interest on late payment:  Unsurprisingly, threatening clients with interest on late payments gets your invoices paid slower, but it does mean a higher percentage of invoices are paid. So whether you apply interest to late invoices depends on your specific business needs.
• Offer incentives:  Rather than interest, why not positively reinforce the importance of speedy invoice payment ? Offer discounts to those clients who pay within a set time limit. For example, offer a reduction of five percent if they pay the invoice within five business days of issue.
• Provide multiple payment methods:  If your clients have various options for payment—PayPal, credit and debit card, cheque, bank transfer, etc.—they’ll be more likely to pay faster, particularly online.

How to Create a Travel Invoice on Microsoft Word

Microsoft Word provides templates for invoice sheets that you customize to suit your business needs. Below are the steps you can follow to create a travel invoice using one of these said templates.

1. Click  File on the command ribbon and then click  New. Enter “invoice” in the “Search for online templates” field and then press “Enter” to bring up the gallery of invoice thumbnails.

2. Select the preferred template thumbnail to enlarge it in a preview window. Click “Create” to copy the invoice template into a new Word document.

3. Click the preferred field to update the data. For example, click “[Name]” and then enter your customer’s name.

4. Edit the template with commands on the Word ribbon and the Table Tools ribbon. For example, click the “Design” tab on the Table Tools ribbon to view options in the Table Style Options or Table Styles group. The Table Styles group features a gallery of tables in different colors. Mouse over a thumbnail to preview the effect on the template and then click to update the color of your invoice.

5. Save this Word document with a new file name.

Tip:  If you are emailing this invoice to your client, save this Word invoice as a PDF, and then attach the PDF to your email message. Click the “Save as Type” drop-down list on the Save As dialog box, and click “PDF,” then click “Save.”

Types of Invoices

There are various industries in a country, and each one of these industry has a different demand, which is why there are also several types of invoices.

1. Standard Invoice: This is a basic format for an invoice and can be used in the same format for different business transactions. This type of invoice consists of all the basic information that is to be included in any invoice such as the unique invoice number, name of the seller, the company’s name, address, contact details, the name of the buyer, address, items purchased, total costs etc. This format of an invoice is used by multiple industries such as the retail industry, agriculture industry, wholesale trade industry, etc. We come across such as invoice almost every day and this is the type of invoice that comes to the mind immediately when we imagine one.

2. Commercial Invoice: Unlike an everyday invoice that we receive from the nearby department store to the bookstore, a commercial invoice is a special invoice designed for documentation of any foreign trade such as the shipment of machine parts from one country to another. It is used for customs declaration when the product is crossing international borders. It includes the name and address of both the seller and the buyer, items being sold, the cost of items and amount of tax payable.

3. Progress Invoice: This kind of invoice is commonly used in works that stretch over a long period. It is most commonly used in the construction industry as this is one industry which not only takes a lot of time for each project but also is very expensive. Contractors send progress invoice or bills from time to time showing the progress of the work and quoting the amount required to be paid to them because they have to pay the employees working for them and also cover the expenses made during the present construction work.

4. Timesheet: This is a special kind of invoice that is preferred by professionals whose services are evaluated on the basis of the time for which the service is being provided. Such invoices are usually provided by consultants, psychotherapists, lawyers, tuition teachers, and mostly by all the professionals whose services are more intellectual than technical. But often employment of laborers is conducted on the basis of time. Such invoices typically mention time in place of the product.

5. Utility Invoice: We hardly ever think of the electric bill or a bill for the telephone, cable, internet usage, gas as a particular kind of invoice but that is what it is. It shows the amount payable on the usage of electricity or how much you owe to your internet connection provider for availing their services. Utility invoices differ from other invoices as it mentions a due date, the amount of penalty payable after the due date, the billing period, and other messages. Related to this would be a service invoice .

Travel Invoice FAQs

What is an itemized invoice.

An itemized bill is a piece of paper that you are given before you pay for goods or services, listing the cost of each item purchased rather than just the total cost. You should always request an itemized bill.

What is a PO number on an invoice?

A purchase order is a document generated by the buyer in order to authorize a purchase transaction. A PO number uniquely identifies a purchase order and is generally defined by the buyer. The buyer will match the PO number in the invoice to the purchase order.

How do invoices work?

Running a business requires you to collect payments from your customers for products or services rendered. When you charge by invoice, you are billing your customers for their purchases. You can request payment when the customers receive the goods or services or allow them to pay their bill at a later date.

What is an itemized medical bill?

An itemized bill is a detailed billing ledger that a provider can give you, which lists all of the services you received during the visit, the ad includes the procedure and diagnosis.

We hope this article can help you make your own travel invoice.

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Travel Agency Invoice

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Faster & Simpler Invoicing for Travel Agencies

Spend more time creating travel itineraries and less time on billing. Use our free invoice template to get paid faster and free up your time to focus on what you really love: making travel easy & enjoyable for your clients. You are a travel agent because you enjoy advising & planning memorable trips, making perfect travel arrangements and booking suitable accommodations. Not because you want to process invoices. U se our  free, precise & simple invoice templates  to send invoices to your clients that have all the details of the unique work that you’ve done for them. .

Travel Agency Invoice Requirements

How to invoice for travel & vacation services.

Being a travel & tourism agent means carrying out different tasks, from transportation & ticketing to consultation & accommodation. Your clients might not realize how much goes into your work, so make sure to break down your services so clients understand what exactly they are paying for.

As an example, you are responsible to manage a family trip for 10 people. The type of task would be “Travel and Trip Management,” and the tasks would be “making reservations”, “accommodations”, “rentals” & “ticketing”.

It’s a good idea to use a travel & tourism invoice generator and create a list of your most provided services, so you can copy and paste them into your invoice.

Which Travel & Vacation Services Need an Invoice?

Why do you need a travel & vacation agency invoice.

As a travel agency/agent or a virtual assistant making travel arrangements & flight bookings, an invoice can get you paid for all the unique services you provide. Other benefits include:

✔ Find income information when it’s time to file taxes. ✔ Keep track of the different services that you offer. ✔ Stay in control of your client accounts. ✔ Always know when payments are due or overdue. ✔ Make it simple to follow up on late payments. ✔ Monitor your travel & tourism business’ growth. ✔ Keep book-keeping in-house for longer. ✔ Show tax authorities that you are organized and reliable.

When is the Right Time to send an Invoice?

If you’re a travel & tourism agent or agency, your contract should include details about when the client needs to pay for your work. The best time to invoice depends on the project.

Some companies have a fixed day of the month when they make their international payments , so send in your invoice a few days in advance.

Travel Agency Invoicing Best Practices

Making travel arrangements comes easy, but invoicing for travel & tourism services leaves you stumped. Here’s a list of travel agency invoicing best practices to make things easier:

✔Accept as many payment methods as possible, especially electronic transactions. ✔Include multiple ways for your client to contact you, in case they have a question. ✔Review your contract to check that you’ve fulfilled all the terms and that your invoice details match what you agreed with the client. ✔Use a free travel agency invoice template to make your invoice look professional and easy to read. ✔List special costs like late fees, and taxes like sales tax, separately. ✔Keep a copy of every invoice for your own records, so that you can track when payment is due. ✔Follow up on client payment. Make sure to send reminders promptly if anyone misses a payment.

What Types of Invoices are there?

There’s more than one kind of invoice for travel & tourism services, so choose the right kind for your situation.

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7+ free travel agency invoice templates & samples (excel / word / pdf).

If you’re running a travel agency, you must use a travel agency invoice template to create professionally-looking invoices for your clients. This tool streamlines the invoicing process and makes timely payments from clients.

Once you have downloaded the template, you just need to customize it with your travel agency’s branding and logo. For accurate invoices, it calculates totals, taxes, and discounts automatically.

Furthermore, travel agencies are now giving up the old manual ways to enter data and save the records. The travel agency invoice template helps tourist travelers and travel agencies uphold records and automatically generate receipts for the travelers. Travel agencies efficiently invoice their customers individually and maintain their records. These have included all the relevant details for the travel like the name of the traveler and travel agencies, the details of the endpoints, expenses, hoteling, food expenses, hostel expenses, etc. The General sales tax GST is also a part of the invoice that makes it easier for customers and agencies to do calculations.

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The benefits of a travel agency invoice template:

The travel agency invoice template provides various benefits to travel agencies;

• It provides a pre-designed template that contains all pertinent information like booking fees, transportation costs, and more. Thus, it streamlines the invoicing process and saves you time.
• The template enables you to create well-structured and visually appealing invoices that enhance professionalism and credibility.
• This document contains a detailed breakdown of charges for easy reference which makes sure accuracy and transparency.
• The travel agency invoice template specifies payment terms and methods which facilitates timely payments.
• It provides clear and organized documentation of travel expenses which help to improve customer satisfaction.

Sample of Travel Agency Form Template PDF

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How to fill out a travel agency invoice template?

Let us discuss step-by-step how to fill out a travel agency invoice;

Input your travel agency information

First, you need to enter the name, address, contact information, and logo of your travel agency into the invoice template. This will give your travel agency invoice a professional look.

Enter client details

In the next step, enter the name, address, and contact details of the client. You should always ensure that your invoice is addressed to the right client so that they can easily identify their invoice.

Mention the services provided

Specify the services you provided to the client including a description, quantity, and price for each service. The type of services may include flight bookings, hotel reservations , tour packages, etc.

Calculate the total amount due

Add up the prices of all the services provided to calculate the total amount due. This way, your clients clearly understand the total cost of their travel arrangements.

Include payment terms

To ensure a smooth payment process, mention the payment terms as well as the due date and accepted payment methods.

Review and send the invoice

Review the invoice and double-check all the details to ensure accuracy and professionalism. This may include the client’s details, services provided, and the total amount due. Send the invoice to the client after your satisfaction.

Track payment and follow up

For each invoice, keep track of the payment status and follow up with clients as required. This will help the travel agency maintain a healthy cash flow . In addition, it also ensures that you will receive payments in a specified time.

A travel agency invoice is a document that serves as proof of financial transactions between a travel agent and their clients. It contains all the details about the travel services provided.

The important elements to include in a travel agency invoice are; 1- The travel agency details 2- Client’s information 3- Travel itinerary 4- Booking dates 5- Costs and payment terms

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10 Travel Bill Formats Free Download

Do you need to keep track of your travel expenses? Are you tired of relying on manual record keeping or complex and expensive accounting software packages?

If yes, check out our 10 free downloadable travel bill formats! Designed by finance professionals, these bills will help you easily and visually monitor your income and budget trip costs.

Whether you're an individual planner or a business owner operating in multiple locations around the world - this comprehensive collection has everything that you need!

Importance Of Having a Professional Travel Bill

Here are the reasons for having a professional Travel Bill:

Provides Accurate Record Keeping: A professional travel bill is essential in providing an accurate record of all the expenses incurred during a trip. This helps track the expenses and ensures that all the expenses are accounted for in the budget.

Helps in the Reimbursement Process: A professional travel bill is required to reimburse expenses incurred during the trip. It serves as proof of the expenses and helps in determining the amount to be reimbursed.

Facilitates Budgeting and Cost Control: A travel bill helps in budgeting and cost control by providing a detailed breakdown of all the expenses incurred. This helps in identifying areas where costs can be reduced and in planning future trips within budget.

Compliance with Tax and Accounting Regulations: A professional travel bill is required for compliance with tax and accounting regulations. It ensures that all expenses are properly documented and accounted for in the financial statements.

Professionalism and Credibility: A professional travel bill adds to the professionalism and credibility of the traveler. It shows that the traveler is organized, responsible, and detail-oriented.

Key Elements Of a Professional Invoice

Here are the key elements:

Invoice Header: The invoice header is the top section of the invoice that contains the company name, logo, address, and contact information. It establishes the identity of the company and provides the necessary information to contact them.

Invoice Number: An invoice number is a unique identifier assigned to each invoice for tracking purposes. It helps in tracking the invoice, making it easier to find, reference, and manage.

Date: The date indicates the date when the invoice was issued. It is important to ensure that the invoice is issued promptly and accurately to avoid any confusion or delay in payment.

Itemized List of Products or Services: This section lists all the products or services provided to the client along with their corresponding costs. An itemized list helps in transparency and clarifies the services rendered to the client.

Total Amount Due: This is the total amount that the client needs to pay for the products or services provided. It includes the products or services' cost, applicable taxes, and other charges or fees.

Payment Terms: Payment terms outline how and when the payment should be made. This includes the due date, acceptable payment methods, and late payment fees or penalties. Clear payment terms can help avoid confusion and disputes between the client and the company.

Benefits Of Using Free Travel Bill Format

Here are the benefits:

Easy to Use: Free travel bill formats are designed so that even those with minimal experience in accounting can easily create a professional-looking invoice. The templates come with easy-to-follow instructions and provide all the information required to create an accurate travel bill.

Time-Saving: Creating invoices manually takes a lot of time, but the free travel bill format makes it easy to generate accurate invoices quickly and effortlessly. This helps save time which can be used for other important tasks or activities related to the business.

Customizable: Free travel bill formats offer various customization options allowing users to alter certain template aspects according to their needs and preferences. This allows them to add personal touches and make the invoice look more professional.

Professional Look: A well-formatted and comprehensive invoice gives a professional impression to clients. Free travel bill formats also have built-in designs that help make the invoices look attractive, organized, and presentable.

No Formatting Errors: When an invoice is created manually, there is always a risk of formatting errors, which can lead to inaccurate information being provided to the client or even rejection of the invoice. But with free travel bill formats, this risk can be eliminated as all calculations are done automatically.

Cost Effective: Generally, paid services are required for creating professionally designed invoices but using a free travel bill format helps save money on design and printing costs. This makes it a cost-effective solution for businesses with limited budgets or needing to manage their expenses closely.

10 Free Templates For Travel Bill

Here are the free online Travel Bill Formats:

#1. Travel Expenses Reimbursement Form. xlsx

The Travel Expenses Reimbursement Form is a template that is designed to track the expenses incurred during a business trip. It helps employees to submit their expenses for reimbursement by providing a clear breakdown of their expenses.

Easy to use and understand

Provides a clear breakdown of expenses

Helps to ensure that all expenses are accounted for

Makes the reimbursement process efficient

Limited customization options

Only suitable for tracking travel-related expenses

#2. Fresh Travel Bookkeeping Form.xlsx

The Fresh Travel Bookkeeping Form is a template that is designed to help individuals or small businesses keep track of their travel expenses. It provides a simple and effective way to record expenses incurred while traveling.

Provides a clear overview of expenses

Can be customized to suit individual needs

Limited features and functionality

May not be suitable for larger businesses with more complex expense reporting needs

#3. Expense Reimbursement Sheet.xlsx

The Expense Reimbursement Sheet is a template that is designed to help employees submit their expenses for reimbursement. It provides a clear breakdown of expenses and helps to ensure that all expenses are accounted for.

May not be suitable for

#4. Company Bill Invoice.docx

The Company Bill Invoice template is a document designed to help businesses create and send invoices to their clients. It includes all the necessary information, such as the client's details, the items or services provided, the cost of each item, and the total amount due. The template has a professional look and can be customized to suit the specific needs of each business.

Customizable to suit different businesses' needs.

Includes all the necessary details for an invoice, making it easy to use.

Can be easily edited and updated as needed.

Compatible with most word processing software.

May not be suitable for businesses with complex invoicing needs.

Limited customization options may not meet the requirements of all businesses.

#5. Colour Shaps Invoice.docx

The Colour Shapes Invoice template is a visually appealing document that combines colors and shapes to create an attractive and easy-to-read layout. It includes all the necessary details for an invoice, such as the client's details, the items or services provided, the cost of each item, and the total amount due. The template is suitable for businesses that want to create an invoice that stands out.

Visually appealing design that is easy to read and understand.

The design may not be suitable for businesses that require a more professional look.

#6. Red Abstract Invoice.docx

The Red Abstract Invoice template is a colorful and eye-catching design suitable for a modern business. The template features a unique red and black abstract design that adds a touch of creativity and professionalism to the invoice.

The design of the template is visually appealing and can make your invoice stand out from others.

It includes all the necessary information required in an invoice, making it easy for customers to understand.

Some customers may find the design too bold or distracting.

#7. Invoice Garis Biru.docx

The Invoice Garis Biru template is a simple and professional design that focuses on providing a clear and concise invoice. It features a blue line border, with all the essential elements of an invoice, such as company name, invoice number, date, and itemized list of products or services provided.

The template is straightforward to read.

The blue line border adds a touch of professionalism to the invoice without being too distracting.

The design may be too basic for businesses that require a more creative or visually appealing approach.

#8. Invoice Ring Kombinasi.docx

Invoice Ring Kombinasi.docx is a document template used for creating invoices. The template has a professional and modern look combining green and grey colors. It includes vendor and customer details fields, invoice number and date, item description, quantity, rate, and amount.

Professional and modern design

Includes all the necessary fields for creating invoices

Can be easily customized to fit specific needs

Limited color options

Only available in docx format, which may not be compatible with all software programs

#9. Simple Orange Invoice Accounting.pdf

Simple Orange Invoice Accounting.pdf is a document template used for creating invoices. The template has a simple and clean design with an orange color scheme. It includes vendor and customer details fields, invoice number and date, item description, quantity, rate, and amount.

Simple and clean design

Compatible with most software programs as it is in PDF format

#10. Simple Fresh Blue Billing Invoice.xlsx

This simple and fresh billing invoice template offers an up-to-date design with a blue palette. Compatible with Microsoft Excel, users can quickly create an invoice that can be sent to customers in either Word or PDF format. The template includes essential fields such as customer information, item details, and payment terms.

Simple and fresh design

Compatible with most software programs as it is in xlsx format

How To Convert A Normal Bill To A Travel

Here are the steps that you can follow:

Step #1. Collect the necessary information:

Before making the travel bill, collecting all the necessary information about the trip, such as expenses incurred and services provided is important. This helps in making an accurate travel bill.

Step #2. Create a template:

It is important to create a professional-looking template for the travel bill that includes all details like invoice header, number, date, etc. This can help present a professional image of the traveler and saves time when preparing multiple invoices.

Step #3. Enter basic information:

The first step is to enter basic information like company name, logo address, and contact information in the invoice header section of the template. It should be done carefully so there are no errors or mistakes while filling out this section.

Step #4. Add the itemized list of products or services:

After the basic information has been added, the next step is to add an itemized list of all the services provided on the trip and their corresponding costs. This helps provide transparency and clarity to the client regarding what services were provided.

Step #5. Calculate the total amount due:

Once the itemized list of services provided on the trip is filled out, it is time to calculate the total amount due for those services. This includes applicable taxes, charges, and fees for services rendered.

Step #6. Enter payment terms:

Payment terms are important for outlining how and when payments should be made for the travel bill. This should include details like the due date, acceptable payment methods, and any late payment fees or penalties.

Step #7. Finalize the travel bill:

The last step is to review the invoice carefully before finalizing it and sending it to the client. All details should be checked twice to ensure the accuracy and completeness of the documents.

After all these steps are completed, the travel bill is ready to be sent to the client.

Still Confusing? Customize Travel Bill Formats Easily With WPS Office!

Understanding the different formats of travel bills and ensuring that yours comply with local regulations will help ensure your business's success.

If you want to quickly and efficiently create customizable and printable travel bill forms, consider using WPS Office.

With its ease of use, intuitive interface, and wide range of features, WPS Office offers a convenient one-stop solution to streamlining your business life.

It can save you time creating clean and professional documents and money by eliminating the need for expensive third-party services or IT and their associated costs.

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17 Free Travel Agency Invoice Templates & Forms (Excel / Word / PDF)

Home / Business Templates / 17 Free Travel Agency Invoice Templates & Forms (Excel / Word / PDF)

Travel agencies use a travel agency invoice template to generate invoices to collect payment for travel-related services. They use this tool to make their billing process convenient as they provide their clients with a wide range of services. The travel agency invoice should contain all the essential information to look professional.

Table of Contents

• 1 What is a travel invoice?
• 2 What is a travel agency invoice template?
• 3.1 Company information
• 3.3 Date and invoice number
• 3.4 List of goods and services
• 3.6 Itemized fees
• 3.7 Total amount due
• 4.1 Standard Invoice
• 4.2 Commercial invoice
• 4.3 Progress Invoice
• 4.4 Timesheet
• 5 Best Collections of Travel Agency Invoice Templates
• 6 How do you create a travel invoice?
• 7.1 For Travelers:
• 7.2 For Travel Agencies:
• 8 How to submit a travel invoice?
• 9 Which travel services require an invoice?
• 10 What benefits a travel agency invoice template provide?
• 11 FAQ (Frequently Asked Questions)

What is a travel invoice?

Generally, a travel invoice is a business invoice document that includes all the travel services and their due payments. This document is usually provided and organized by the travel service provider or a company. It also informs about the due payments. The travel invoice includes the following information;

• The date of buying the service
• Travel agency information
• Invoice number
• Information about the destination of travel
• The number of travelers taking advantage of the service.
• Inventory of travel services bought.

For travelers and the travel agency, this document is crucial. It helps them to keep track of bookings.

What is a travel agency invoice template?

A travel agency invoice template is a formal document that is given to the customers by the travel agents while asking for payment. This template allows the travel agents to write down the type of travel service, service rate, and taxes. For the notes, the template contains a separate section that is sent to the customer.

The components of a travel invoice:

Let us discuss below the important components of a travel invoice;

Company information

Both the payer and the payee have to provide their company’s legal name, business address, contact number, and fax number. Include these details near the top and bottom of the invoice. It is important to make sure which company is the payer and which one is the payee.

In the header, label your document as an invoice. This removes the confusion about what the document is.

Date and invoice number

Specify the date on which the invoice is issued, an invoice number, and another unique identifier. Make your ID on the basis of any system or stylistic preference.

List of goods and services

In this section, you have to provide the following details about the good or service;

• The quantity

It is incredibly important to specify the terms of payment on an invoice. The standard terms of payment may vary on the basis of your industry, your company’s preference, and your relationship with the client.

Itemized fees

Indicate any taxes, handling fees, or other charges that have to be imposed. Make sure to list each of these as a separate line item.

Total amount due

The total amount due should be properly displayed on the invoice.

Different types of invoices:

Let us discuss below the different types of invoices;

Standard Invoice

The format of a standard invoice is similar to different business transactions. This type of invoice includes the following information;

• The unique invoice number
• Name of the seller
• The company’s name
• Contact details
• The name of the buyer
• Items purchased
• Total costs

Multiple industries use this type of invoice like the retail industry, agriculture industry, etc.

Commercial invoice

As its name implies, it is specifically created for the documentation of any foreign trade. When the product is crossing the international border then it is used for customs declaration. It consists of the following details;

• The names of the seller and the buyer and their addresses
• Items being sold
• The cost of items
• Amount of tax payable

Progress Invoice

Progress invoice is very expensive and most commonly used in the construction industry. Contractors send this type of invoice from time to time in order to indicate the progress of the work. They also use it to specify the amount required to be paid to them as they have to pay the employees who are working under them.

Professionals whose services are assessed on the basis of the time use this kind of invoice. Their services are more intellectual than technical. It is most commonly used by consultants, psychotherapists, lawyers, and tuition teachers.

Best Collections of Travel Agency Invoice Templates

How do you create a travel invoice?

If you want to create your own travel invoice then follow the below steps;

• At first, you have to include your travel agency name, contact details, and address at the top of the document.
• Secondly, insert your company logo and also mention your company name.
• Next, write down the details of the customer. Also, mention the payment method.
• After that, enter the invoice number and invoice thorough information.
• Then, create a table for listing the services provided and their relevant prices.
• In the end, provide a complete total of all the prices.

Why does a travel agency need a travel invoice?

The main purpose of this invoice is that it provides a travel agency and its customers a record of travel. However, it performs the following basic functions;

For Travelers:

• It gives out all the travel expenses.
• It acts as evidence of completed payments.
• If there is a discrepancy in travel expenses, then it acts as documentary proof.

For Travel Agencies:

• It gives out the customer’s payment.
• It keeps a track of bookings.
• It identifies if clients have already paid or not.

How to submit a travel invoice?

Consider the following tips while submitting a travel invoice;

• First, make sure that your invoice is following a proper format. You can also download simple invoices and printable invoice templates for reference.
• You must check the content of your travel invoice before sending it. This is to ensure that you are not asking your clients to pay for items they didn’t buy.
• You can consider the following options after checking its content; 1- Email your travel invoice 2- Send it via mail 3- In some cases, you may give the invoice to clients when they would agree to pay in advance.

Which travel services require an invoice?

Here are the services that need a travel agency invoice;

• Transportation
• Board & Lodging
• Tours & Tickets
• Car Hire or Rentals
• Planning Travel Itineraries
• Accommodation
• Sports Tours & Conferencing
• Travel Insurance
• Leisure Travel
• Travel Consultation
• Flight Reservations
• Hotel Reservations

What benefits a travel agency invoice template provide?

If you are running a travel agency, it’s crucial for you to keep a travel agency invoice template because you are asking about payment from your travelers. Most importantly, it makes sure a perfect organization of your billing by providing it a formal structure.

You should use an organized layout because it looks more professional. Here you can mention all the services besides the prices and you can get all these things through a travel agency invoice. All these templates are designed completely you don’t have to create an entire invoice.

FAQ (Frequently Asked Questions)

An itemized invoice is a type of invoice given to you before paying for goods or services. It specifies the cost of each item purchased instead of just the total cost.

The buyer generates a purchase order to authorize a purchase transaction. The purchase order is uniquely identified by a PO number. In the invoice, the buyer will tally the PO number to the purchase order.

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• Download Free Word, Excel, and PDF Blank Invoice Templates

We provide you with the best collection of blank invoice templates that could download in all formats (MS Word, MS Excel, PDF, Google Sheets, and Google Docs). You can customize the invoice templates to suit your business and express your brand identity. Here are the best blank invoice templates that are designed to avoid the over-growing late invoice payment .

Table of Content:

• Download Free Invoice Templates

Automate Your E-Invoice With A Free Tool

Download blank invoice template, download pro forma invoice template, bill book template free download, download free construction invoice templates, multiple pages invoice template, download free consulting invoice templates, download service and freelance invoice templates.

• Download Free Word (MS Word or Docs) Invoice templates
• Download Free Excel (Xls and Xlsx) Invoice templates

Download Free Portable Document Format (PDF) Invoice templates

Invoice templates based on the types of invoices, how to use these invoice templates, let your customers pay you faster and easier.

• Get Detailed Reports About Your Expenses And Income

Download Free Invoice Templates With No Fees

Here are the handpicked invoice templates that will manifest your business and effectively develop your operation and workflow. These invoices are super easy and you don’t have to be a technical person to deal with them. You only download the blank invoice template and you are ready to go. 

These Microsoft invoice templates are uniquely designed to include all the requirements of valid invoices to get paid faster. You are not limited to a certain number of items, not a certain currency. This would make your get rid of the invoicing nightmare and make your billing statements easier. Download blank invoice templates that will deal with your taxes and deduct deposits. These invoice templates could be easily integrated with other invoice software or systems you use.

You can start creating your customized invoices with Online Invoices Free Tool. Automate all your process and recurring invoices with no effort.

Same your business information for further invoices. Add your logo, currency, payment terms, Taxes, unlimited list of items, and more. The free toll automatically calculates your payment.

Start creating your own personalized invoices using our Free Invoices Generator tool

Get a blank invoice template that will suit all types of businesses. You can input your business information, brand identity, and product details easily.

Choose the template format you need below and download it and start customizing. No need to further questions, emails, and subscriptions.

A Proforma invoice is a type of invoice that refers to a document for a primary agreement. The seller sends it to the seller to agree on all the details before sending an outstanding invoice .

Download free versions of the proforma invoice template. Customize your template and present your brand identity to your clients for better brand loyalty.

Download a nice billing invoice template for all your needs. You can use them to keep accountant notes and exchanges. The template shows the date of billing, payment terms, overdue penalties , product description, and more.

The online Invoices bill book design template is super attractive and customizable. You can see how unique they are.

If you are searching for a construction invoice that would provide you with an itemized bill, here you are. It is the best invoice template to invoice an individual or company to that you have previously provided a service to. 

The template also supports adding several supplies, work hours, flat-rate fees, and more. Download the template now and start customizing them in the way you fit most with your needs.

Download multi pages invoice templates for big projects and long descriptive invoices, such as commercial invoices . The invoice contains all the necessary information needed and your can pick and choose the suitable for your business and special case. 

No extra fee is required to access the template. Just choose the suitable version below and it would be directly downloaded with no further annoying steps. It is available in Google Sheet, PDF, and MS Word, as this is the best practice.

If you are a consultant who wants to invoice his clients and get paid easily. Here is the best consulting invoice template that can be customized to suit your needs. The template support all working conditions such as hourly rate, salary, ..etc as well as the option of partial and full payments.

You can download all these versions to see what works better for you. They are all free and no further requests you would be asked to do. Just download and it is over.

Get the best invoice templates for freelancers. You can send this template to any of your clients to get paid faster for your service. Our free invoice template will make it easy for you to generate and send new invoices.

The service invoice template supports all freelancer-based work types such as hourly, and per piece. You can download and customize your invoice template in a way that shows your work identity.

If you need a further specific blank invoice template that fits your specific industry. Here are some handpicked invoice templates by industry to make your invoice much more professional:

Download Free Word (MS Word or Docs) Invoice templates:

To get your invoices paid faster, you need to follow the correct way to avoid unpaid invoices.

• Sample Invoice
• Standard Invoice For Hardin County Board Of Education
• Standard Invoice Of Kentucky Department Of Education
• Stock Photography Invoice
• Billing Invoice Template
• Blank Invoice Template
• Simple Invoice Template
• Sales Invoice
• Blank  Invoice Template
• General Invoice Template
• Photography Invoice
• Service Invoice Template

Download Free Excel (Xls and Xlsx) Invoice templates:

Here are the best MS Excel invoice templates to easily edit and automate your invoicing process. You can customize these templates and then send them to your clients:

• Get Freelance Invoice Template For Sole Trader Vat Registered
• Freelance Invoice Template For Sole Trader
• Best Freelance Invoice Template For Limited Company Vat Registered
• Freelance Invoice Template For Limited Company
• Catering Invoice Template
• Vat Invoice Template
• Commercial Invoice Template
• Basic Invoice Template

Here are the best PDF invoice templates that will speed up your client payments. You can write over these templates and then send them to your clients:

• Get Sample Invoice Service
• Sample Invoice Trading
• Best Sample Invoice
• Auto Insurance Standard Invoice
• Business Invoice Template
• Big Business Invoice Template
• Canada Customs Invoice
• Graphic Design Invoice Template

Here are some other blank invoice templates based on the industry. They are available in all formats: MS Word and Excel, Google sheets and docs, and PDF:

• Purchase Order Templates
• Proforma Invoice Templates to Download
• Commercial Invoices Templates
• Standard Invoice Forms & Free Templates
• Debit Memo Templates to Download
• Credit Memo Templates to Downloadable
• Service Providers Invoice Templates .
• Timesheet Billing & Invoice Templates

If your Invoices Got No response, you should follow up with your clients to pay your outstanding invoices . If they did not respond, try these overdue invoice email templates .

When you download the above templates, make sure that you customize them in a way that will make your client pay you faster. These templates are only a way to ease your invoicing process, but you have to do your job customizing or use invoice software to do that for you.

The first thing you need to ensure is that you have entered the correct personal or business information about you and your client. The names, addresses, and contacts must be accurate. If you use a free invoice generator , the software saves business information about you and your clients. They all manage your recurring invoices without wasting your time.

You also must descript your product or service in detail with no redundancy. Correctly introduce your items with a short title, more detailed description, items count, unit price, total price, taxes, total payment, and more. Make everything clear to avoid confusion and further invoice payment delay .

You also need to identify your binding payment terms (such as the due date and penalties), and various payment methods (such as a debit card or credit card). This part is the most important as it will lead to faster payment. Include your bank account information or a payment link if exists. The invoice must also have a unique invoice number with the proper issuing date.

You can also send a proforma invoice (draft invoice) to your client to allow him to discuss with you any misunderstanding that may hinder the payment process. After your agreement, you can send a standard invoice that will be paid faster.

You can send and receive payment in all currencies and through all payment methods available whether digital or cash.

Access your account and do your tasks using any authorized devices. Get your invoices done on the go.

Receive Detailed Reports About Your Expenses And Income

Use Online Invoices free tool to automate all your invoices with the minimum effort. Schedule your payment and past-due emails without wasting your time.

Get regular reports about your income and expenses as well as your invoices and bills. Never miss an invoice unpaid.

2 Comments + Add Comment

I absolutely love your site.. Pleasant colors & theme.

Informative article . For my two cents , if someone has been searching for a Lynden Commercial Invoice , my colleague filled out and faxed a fillable version here https://goo.gl/d6sxqG .

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Travel Service Invoice Format

Template#: c2029

License : Private Use (not for distribution or resale). See our Terms of Use .

This form is suitable for travel service companies and travel agencies. It features fields like "Discount", "Deposit", "Payment Term", etc.

There are two columns available in the printable section: "Description" and "Amount". Both are manually fillable. In this section, you tell the customer what and when they need to pay for travel arrangements made by a travel service provider. It could include travel destination, type of travel services, number of travelers, etc. Be sure to make it as detailed as possible.

The "Discount" and "Deposit" fields are custom fields. For another example of using custom fields, visit Discount Amount Field (c4051) .

Format and Specification

c5091: Hotel Guest Folios with Satisfied Business Traveler

c5117: Travel and Vehicle Rental

cm022: Consultant Bill with Travel and Hourly Expenses

c4092: Catering and Wedding Service

c5136: Legal Service Bill Format

cn003: Service Invoice Form in Excel

c7005: Hotel Receipt

• Multiple-page

Free Travel Itinerary Templates

Free travel itinerary templates you can use for your next trip. Download, customize to your needs, and hit the road.

• 01. 8 Travel Itinerary Templates
• 02. What is an itinerary template?
• 03. What elements make a good itinerary template?
• 04. Plan your trip effortlessly with Clockify

8 Travel Itinerary Templates

Based on your specific needs and preferences, you can select your favorite free itinerary template, save time, and streamline your travel planning.

In the section below, you will find 8 travel itinerary templates, including:

• Business Travel Itinerary Template,
• Meeting Agenda Itinerary Template,
• Vacation Travel Itinerary Template, 
• Plane Ticket Itinerary Template,
• Multi-city Flight Itinerary Template,
• Travel Day Planner Itinerary Template,
• Travel Planning Checklist Itinerary Template, and
• Event Planning Itinerary Template. 

To be able to use any of the ready-made templates listed below, all you need to do is click on the template you would like to use, and click on the Make a copy button. This refers to both Google Sheets and Google Docs formats of the templates.

Business Travel Itinerary Template

Business Travel Itinerary Template is a ready-made solution you can use to organize your business trip to the smallest detail and hit the road at peace. 

⏬ Download a Business Travel Itinerary Template in Google Sheets

⏬ Download a Business Travel Itinerary Template in Google Docs

⏬ Download a Business Travel Itinerary Template in PDF

⏬ Download a Business Travel Itinerary Template in Excel

⏬ Download a Business Travel Itinerary Template in Word

Who should use the Business Travel Itinerary Template?

This template is ideal for everyone who finds business travels stressful and they’d like to invest minimum time in preparation and organization. 

How to use the Business Travel Itinerary Template? 

After you download your preferred version of the template (Google Sheets, Google Docs, PDF, or Excel), start by filling out details such as: 

• Your trip’s flight details (dates, time, departures, arrivals, etc.), 
• Car rental info (if you are renting one), 
• Hotel info, and 
• The activities you plan to do during your trip.

Meeting Agenda Itinerary Template

If you are going on a business trip, you’ll probably need to take a meeting agenda with you. That’s where a Meeting Agenda Itinerary Template comes handy, helping you present yourself in a professional manner. 

⏬ Download a Meeting Agenda Itinerary Template in Google Sheets

⏬ Download a Meeting Agenda Itinerary Template in Google Docs

⏬ Download a Meeting Agenda Itinerary Template in PDF

⏬ Download a Meeting Agenda Itinerary Template in Excel

⏬ Download a Meeting Agenda Itinerary Template in Word

Who should use the Meeting Agenda Itinerary Template?

This template can help business people hold smooth and efficient meetings, while having everything they need in one place. Leaders, chairmen, managers, HR specialists can all benefit from this template.

🎓 How to stay focused during a work meeting

How to use the Meeting Agenda Itinerary Template?

This template makes sure your meeting agenda is prepared well in advance. After you make a copy of the template, you can find all the necessary details related to holding a meeting successfully — meeting time, purpose, participants, topics, and more. You will see a checklist at the bottom of this template where you add any other necessary information you don’t want to forget about your meeting.

Vacation Travel Itinerary Template

The Vacation Travel Itinerary Template is an easy-to-use document that will help you simplify your trip planning process and make the most of your trip.

⏬ Download a Vacation Travel Itinerary Template in Google Sheets

⏬ Download a Vacation Travel Itinerary Template in Google Docs

⏬ Download a Vacation Travel Itinerary Template in PDF

⏬ Download a Vacation Travel Itinerary Template in Excel

⏬ Download a Vacation Travel Itinerary Template in Word

Who should use the Vacation Travel Itinerary Template?

Frequent fliers, those who are preparing for their yearly vacation, or even travel agencies may make use of this template. Independent travelers can organize their trips to the smallest details thanks to this template, while travel agencies can hand the templates out to their travelers for better understanding and organization of the trip, too.

How to use the Vacation Travel Itinerary Template?

The Vacation Travel Itinerary Template includes all the relevant information regarding your future travel plans, including the destination, time and date, costs, activities, etc., which you can add for seamless travel. 

🎓 PTO vs. Vacation: What Is the Difference?

Plane Ticket Itinerary Template

The Plane Ticket Itinerary Template helps travel agencies, airlines, or booking companies streamline the process of crafting plane ticket itineraries, so you don’t forget any details regarding your passengers’ flight. 

⏬ Download a Plane Ticket Itinerary Template in Google Sheets

⏬ Download a Plane Ticket Itinerary Template in Google Docs

⏬ Download a Plane Ticket Itinerary Template in PDF

⏬ Download a Plane Ticket Itinerary Template in Excel

⏬ Download a Plane Ticket Itinerary Template in Word

Who should use the Plane Ticket Itinerary Template?

Travel agencies, airlines, or booking companies can use this template to help them craft their unique plane tickets. 

The template is suitable for both domestic and international travels.

Note: This template is not a real airline ticket and cannot be used by physical entities (individuals) for the purpose of using it as a real plane ticket.

How to use the Plane Ticket Itinerary Template?

You can use this template as a great guidance tool that will make sure you don’t forget any important details while crafting a perfect plane ticket for your passengers’ flight.

All you need to do is fill out the required fields in the template regarding your passengers’ flight (and other details), download or print out the completed template, and hand it to your passengers. You can see the Plane Ticket Itinerary Template in different formats, and hopefully you will find one that fits your needs.

Multi-city Flight Itinerary Template

Multi-city Flight Itinerary Template is a handy option whenever you book a flight with multiple stops, and you want to make sure your trip goes as planned. 

⏬ Download a Multi-city Flight Itinerary Template in Google Sheets

⏬ Download a Multi-city Flight Itinerary Template in Google Docs

⏬ Download a Multi-city Flight Itinerary Template in PDF

⏬ Download a Multi-city Flight Itinerary Template in Excel

⏬ Download a Multi-city Flight Itinerary Template in Word

Who should use the Multi-city Flight Itinerary Template?

This template is perfect for travelers who enjoy across-countries trips and need a well-crafted itinerary to make their trip laid-back and smooth. 

How to use the Multi-city Flight Itinerary Template?

You can use this itinerary template when you book flights with multiple stops, and go from Point A to B and on to C, D, etc. For instance, you want to add more cities to your trip and fly from London to Paris, hop to Moscow or Rome, and end up in Dubai. This template provides you with all the necessary details about each of your flights — departures, arrivals, seat info, and more. With the Multi-city Flight Itinerary Template, you will be able to plan a trip with as many as 6 different flights at once!

Travel Day Planner Itinerary Template

Travel Day Planner Itinerary Template is a great option if you want to make the best use of your time while traveling and come up with a timeline with all the activities and events you want to attend during each day of your trip. 

⏬ Download a Travel Day Planner Itinerary Template in Google Sheets

⏬ Download a Travel Day Planner Itinerary Template in Google Docs

⏬ Download a Travel Day Planner Itinerary Template in PDF

⏬ Download a Travel Day Planner Itinerary Template in Excel

⏬ Download a Travel Day Planner Itinerary Template in Word

Who should use the Travel Day Planner Itinerary Template?

Anyone who wants to make each of their days while on a trip count. Frequent fliers or beginner travelers can make use of this wonderfully crafted itinerary.

How to use the Travel Day Planner Itinerary Template?

Simply make a copy of the template (as with any of the templates in this text), plan the entire day of your trip to the smallest details, download or print it, and you are ready to go!

You can follow the same principle for each day of your visit (if your trip lasts for 10 days for instance, you can download 10 of these templates for each day of your trip).

Travel Planning Checklist Itinerary Template

Travel Planning Checklist Itinerary Template helps you make sure you tick off important things from your checklist and not forget about your to-dos before you hit the road. 

⏬ Download a Travel Planning Checklist Itinerary Template in Google Sheets

⏬ Download a Travel Planning Checklist Itinerary Template in Google Docs

⏬ Download a Travel Planning Checklist Itinerary Template in PDF

⏬ Download a Travel Planning Checklist Itinerary Template in Excel

⏬ Download a Travel Planning Checklist Itinerary Template in Word

Who should use the Travel Planning Checklist Itinerary Template?

Whether you are a frequent flier, first-time traveler, going on a long trip or just for a few days — a simple checklist may do wonders for you!

This itinerary may serve you well whether you are traveling for business or pleasure.

How to use the Travel Planning Checklist Itinerary Template?

Simply download a copy of this template and start writing things down! You can make notes about all the things you don’t want to forget, whether that’s a passport, important medicine, boarding passes, confirming your days off with the HR department, delegating a task to a teammate, etc. 

Event Planning Itinerary Template

This Event Planning Itinerary Template may come in handy when organizing an event to be able to ensure efficiency and transparency in your planning.

⏬ Download an Event Planning Itinerary Template in Google Sheets

⏬ Download an Event Planning Itinerary Template in Google Docs

⏬ Download an Event Planning Itinerary Template in PDF

⏬ Download an Event Planning Itinerary Template in Excel

⏬ Download an Event Planning Itinerary Template in Word

Who should use the Event Planning Itinerary Template?

This template may serve you well whether you are organizing a conference, workshop, seminar, product launch, and similar. Event planners can also use this template to track how many attendees are present during an event. 

🎓 Attendance Tracking — How to Track and Check Attendance

How to use the Event Planning Itinerary Template?

Using this template is very straightforward — after you make a copy of it, you can:

• State all the basic info about your event and start breaking it down into smaller segments,
• Schedule the exact time for each of your planned activities during the event,
• Add expenses,
• Name a supervisor for each activity,
• Add attendees, and
• Make notes for any additional info you wish to point out (optional).

You can even share this itinerary with your team members to keep them in the loop at all times during the event.

What is an itinerary template? 

An itinerary template is a ready-made template that you can use to better organize and schedule your activities during a trip, event, meeting, and similar.

Itinerary templates include useful information, such as hotel bookings, flight info, rental info, and other (depending on the type of itinerary). Also, itinerary templates may contain checklists for faster and smarter planning and packing for your trip.

What elements make a good itinerary template?

A good itinerary template is the one that includes as many details as possible and helps you make the most of your travel experience. 

That’s why, while creating our itinerary templates, we made sure we covered the following elements:

• Transportation information — no matter which transportation means you choose for your trip, don’t forget to include transportation details such as the flight, departures, arrivals, car rental info, and others.
• Accommodation information — booking a place to stay before you travel is of the utmost importance. That’s why, your travel itinerary must include details about your stay such as check-in and check-out times, location of the accommodation, address, etc. 
• Activities — it’s most likely that you will want to include certain activities in your trip, no matter if you travel for business or pleasure. Squeezing in some sightseeing while on a business trip or making a thorough plan for your road trip throughout Europe, organizing everything before the actual trip is a wise thing to do. 
• Things to bring along — whichever the reason for your trip, you certainly don’t want to forget to take a passport or an ID with you, a charger, credit cards, or any other thing you find crucial for your travel.
• Checklists — a perfect travel itinerary must contain a simple checklist as an essential tool for any traveler out there. Checklists make sure you have a laid-back, yet organized trip.
• Expenses — planning a trip is much easier when you have a thought-out travel budget. This way, you can keep track of your expenses and prevent overspending, too.

Plan your trip effortlessly with Clockify

Now that you’ve successfully gone through every detail regarding your trip, there’s only one more thing left — managing and tracking your PTO!

Managing your PTO balance and accruals helps you plan your time better, especially when going on a trip.

With Clockify, planning your trip has never been easier. 

Time off functionalities in Clockify

Clockify’s Time off feature allows you to:

• Request time off easily,
• See your teammates’ PTO calendar, and
• Track balance and accruals (see balance history, pending and approved requests, and more).

To request time off for your next trip, simply click on the Request time off button in the upper right corner, choose a time period while you will be out of the office, state a reason in the Note section, and click Submit.

Requesting time off in Clockify

Right after you enter the time period for your absence, you’ll see that the app will automatically deduct those days from your balance and show you a new balance (Total: 9.00d from the screenshot).

As easy as that!

Clockify streamlines your PTO requests while you can enjoy your well-deserved vacations.

Try Clockify today for free.

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Invoice Templates

23+ travel agency invoice templates.

Do you run a travel agency? Well, that’s great and when you are about to ask for payments from your clients, remember to get your billing a professional structure through a travel agency invoice template. Such agency templates come up with pre-designed columns where you can mention the services offered, along with a brief description and price break-up. These templates are specially designed for travel agencies and can be customized easily with your specific vacation package details. You may also see invoice Template .

Invoice Template Bundle

• Google Sheets

Travel Agency Invoice Template

• Google Docs

Simple Travel Agency Invoice Template

Creative Agency Invoice Template

• Illustrator

Travel Invoice Template

Travel and Tourism Invoice Template

Travel Service Invoice Template

• Apple Pages
• Apple Numbers

Tours and Travels Invoice Template

Sample Travel Invoice Template

Business Travel Invoice Template

Car Rental Invoice Template

Rental Invoice Template

Auto Sales Invoice Template

Packaging Slip Invoice Template

Service Invoice Template

Sales Tax Invoice Template

Basic Invoice Template

Invoice Example Template

Air Travel Agency Sales Invoice

Travel Agent Commission Invoice Template

Travel Tourism Time and Material Invoice Form

Sample Travel Agency Invoice Template

Free Travel Service Invoice Template

What are the Benefits of Travel Agency Invoice Template?

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• 8+ Nanny Invoice Templates in PDF | DOC
• 9+ Real Estate Commission Invoice Templates in PDF | DOC
• 8+ Real Estate Agent Invoice Templates in Google Sheets | Google Docs | XLS | Word | Numbers | Pages | PDF

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