Calypso Tree
34 free travel itinerary templates (word, excel & pdf).
Free travel itinerary templates: Your itinerary refers to your journey’s more detailed plan. Usually, highlights some places to be visited and the travel plan. By having itinerary templates, you will benefit from having the travel arrangement in one location for easier referencing and retrieval.
Your travel plan is usually placed in the front of the folder full of your tickets, brochures, and confirmation receipts – this is also a good source to get information on the road.
Although the information includes the travel plan for yourself or other people might contain different items, the basic structure was usually still retained. You can use your best itinerary templates.
Table of Contents
Benefits of Using an Itinerary Template
Traveling is an adventure! But planning for it can sometimes be stressful. That’s where a travel itinerary template can be your best friend.
- All-In-One Location: Say Goodbye to Chaos!
Do you have flight details in your email, hotel bookings on an app, and excursion times on a sticky note? Stop the madness! An itinerary template puts all these details in one simple place. Just open it up, and you’ll know what’s happening next.
- Easy to Use: No Tech Skills Needed!
You don’t have to be a computer genius to use an itinerary template. Most of it comes with clear fields for you to fill in. Just type your flight time here your hotel name there, and you’re done! It’s like filling out a fun quiz.
- Be Organized: Know What Comes After What
The best part about being organized is knowing what’s next. You see your trip like a story when you put your plans in an itinerary template. First, this happens, then that. You can enjoy the trip more when you know what’s coming up.
- Shareable: Keep Everyone in the Loop
Traveling with family or friends? Send them the itinerary template! That way, everyone knows the plan. If someone asks, “What time is dinner?” tell them to check the itinerary!
- Free: More Money for Fun Stuff!
The best things in life are free. Well, most travel itinerary templates are free, too! That means you can save cash for fun stuff like snacks, souvenirs, or an extra special adventure!
- Time-Saving: Quick Changes Made Easy
Plans change. Maybe it rains, and you can’t go to the beach. With an itinerary template, it’s super easy to swap things around. Just a few clicks, and you have a new plan!
- Keeps You On Track: No More Missing Out
Need to catch a flight or need to remember a dinner reservation? With an itinerary, you’ll get reminders. It’s like having a helpful friend who says, “Hey, time to go!”
- Peace of Mind: Worry Less, Enjoy More!
When you’re organized, you feel calmer. That means you can enjoy your trip more and less worrying about it.
Are you ready to try an itinerary template ? Trust us, it will make your next trip so much easier! ????
Essential Elements in a Travel Itinerary
So you’re convinced that a travel itinerary template is a good idea. Great! But what should you include in it? Don’t fret; here’s a list of the key things to put in your travel plan .
- Title and Dates: What’s the Trip For?
Start with a striking title that sums up your trip. Are you going on a “Summer Adventure in Hawaii” or a “Weekend Getaway in Paris”? Include the dates so you always know the timeframe.
- Names: Who’s Going?
If you’re traveling with other people, write down everyone’s name. It’s an easy way for everyone to know they’re looking at the right plan.
- Departure and Arrival: Take-Off and Landing
Include details about when and where you’re starting and ending your journey. Include times, places, and how you’re getting there. Plane? Train? Automobile?
- Transport Info: All Aboard!
Note any flight numbers, train cars, or other key details. It’s also smart to list any reservations and helpful phone numbers in case of delays.
- Lodging: Home Away From Home
Where are you staying? Include the name, address, and check-in/check-out times for each place you sleep.
- Activities: The Fun Stuff!
What’s a trip without cool stuff to do? List all the tours, visits, or shows you plan to attend. Add times and places so you remember.
- Meetings: Can’t-Miss Appointments
Are you mixing a little business with pleasure? Include any meetings or important appointments you have. Who, what, where, and when—it all goes here.
- Meals: Yummy in My Tummy
Planning to eat at that must-try café? Put it in the itinerary.
- Free Time: Do What You Want
It’s your trip, after all! Include some blocks of free time for spontaneous fun.
- Emergency Contacts: Just in Case
Include some emergency contacts, like local hospitals or a trusted friend back home.
- Checklist: Remember!
Add a small list at the end for any last-minute things you need to do or bring. Passport? Snacks? It goes here.
That’s your travel itinerary essentials covered! With everything in your template, you’re ready for an awesome, stress-free trip! ????
Tips for Crafting a Useful Travel Itinerary
It isn’t just about jotting down names and places. Here are some tips.
Be Realistic: Time Matters!
Always consider how much time each activity will take. Keep your day manageable. You want time to enjoy the places you visit!
Group Activities by Location: Smart Mapping
Put things that are close to each other on the same day. This way, you spend less time moving and more time doing.
Always Have a Plan B: Be Flexible
Sometimes, things go differently than planned. Maybe it rains, or a place is closed. Have a backup plan, so you’re never stuck with nothing to do.
Check Opening Hours: No Unwanted Surprises
Imagine showing up at a museum you’re excited to visit, only to find it’s closed on Tuesdays. Check opening times in advance to avoid this.
Share It: Keep Everyone in the Loop
If you’re traveling with others, ensure everyone has a copy of the itinerary. You could even make a shared online version.
Local Customs and Laws: When in Rome.
Check for any local customs, rules, or laws you should know about, like dress codes at religious sites.
Remember Time Zones: Sync Up!
If you’re crossing time zones, adjust all your times so you’re always on local time.
Add Some Breathing Room: Take It Easy
Don’t schedule something every minute of every day. You’ll need some downtime to relax and soak it all in.
Include All Confirmation Numbers: Quick Access
For flights, hotels, and activities that require booking, include all confirmation numbers for quick and easy access.
Double-Check All Details: Be Sure, Be Safe
Before you finalize your itinerary, double-check all times, dates, and reservations.
Print and Digital: Best of Both Worlds
Have both a printed copy and a digital copy available. Technology can fail, and you might only sometimes have Wi-Fi.
Keep it Handy: Easy Access.
Put your itinerary somewhere easy to get to. Save it on your phone or put it in a pocket in your bag.
Free Travel Itinerary Templates
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Travel Itinerary Template Word
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Easy to Use
One of the best things about using a Word template is its simplicity. You don’t have to be a computer wizard to figure it out!
Customizable
Word lets you change fonts and colors and even add pictures. Make your template truly your own .
You can open a Word document on almost any device. It’s super easy to share with family or travel buddies, too.
Pre-made Templates
Word offers a variety of ready-to-use templates . Just plug in your details, and you’re good to go!
Checklist Features
You can add checkboxes next to each activity or place. It feels so good to check them off as you go!
Safe and Secure
You can easily lock the document to keep your travel plans private.
Great for Printing
Word documents print beautifully . It is a great option if you like having a paper copy of your plans.
How to Use It
- Open Word and choose a blank document or a pre-made template.
- Fill in your travel details like flights, hotels, and fun stuff to do.
- Add any extra notes or checklists .
- Save it, print it, or share it via email.
Tips for Using Word Templates
- Spell-check : Always run a spell-check to avoid any errors.
- Save Often : Keep up your hard work. Save your doc often!
- Backup : Email a copy to yourself or save it in the cloud.
Using a Word template for your travel itinerary is a smart way to keep all your plans in one place. Give it a try for your next trip!
Free Travel Itinerary Templates Excel
Do you like spreadsheets? Excel templates offer even more ways to stay organized. You can sort your plans, filter them, and find what you need fast!
If you’ve been using regular Word documents or even pen and paper for your travel plans, it’s time to upgrade to Excel ! Here’s why and how:
Easy to Edit: Change On-the-Go
Excel allows you to add or remove items quickly. If your plans change, delete a row or add a new one!
Sort and Filter: Find What You Need
Say you want to see all your flight details at once. Excel lets you sort and filter to find what you’re looking for in a snap.
Color Codes: Make It Pretty and Practical
Blue for sightseeing and red for meals. It makes it easier to understand your day at a glance.
Formulas: Count the Hours
You can use simple Excel formulas to add how much time each day’s activities will take.
Shareable: Easy to Send
Excel files are easily shared by email or cloud services like Google Drive. You can also password-protect it if it has sensitive data.
Collaborative: Teamwork Makes the Dream Work
Everyone can add their activities or notes in the same Excel sheet if you’re traveling with others. It’s a team itinerary!
Tabs for Days: One File, Many Uses
You can use different tabs for different parts of your trip. One tab for flights, another for hotels, and so on.
Links and Notes: Extra Info
You can add links to websites or notes with additional information in Excel.
Offline Access: Always Available
Once downloaded, Excel files are available even without internet access, making them reliable and handy.
Templates Galore: Start with a Bang
It is lots of pre-made Excel itinerary templates available online. It can give you a head start and create planning even quicker.
Itinerary Templates Excel
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Stable and Consistent
One of the biggest perks of using a PDF is that it looks the same on every device. No surprises!
Easy to Share
PDF files are super easy to send in an email or message. They can be opened on almost any gadget.
No Accidental Changes
Once you save it, it stays that way. You can’t accidentally mess up your plans!
Universal Acceptance
Almost all businesses can open and read PDFs. Most people can easily check your plans if you need to show them.
Password Protection
PDFs can be locked with a password. Your plans stay safe and private .
Fantastic for Printing
If you like paper copies, PDFs print out just how they look on screen .
- Make your plans in any software that can be saved as a PDF.
- Double-check all your details and spelling .
- Save or ‘print’ your plans as a PDF file.
- Share or print your snazzy new PDF itinerary!
Tips for Using PDF Templates
- Read-Only : Remember, most PDFs can’t be easily changed. Make sure all your info is correct before you save it.
- Compatibility : Always ensure the people you share the PDF with can open it.
- Document Size : PDFs with lots of pictures can get big. Keep an eye on the file size if you need to email it.
A PDF travel itinerary template is rock-solid for keeping your travel plans organized and easily accessible. It’s a popular option, especially if you want a file that stays how you made it.
Common Mistakes in Using Travel Itinerary Templates
Skipping the Details : One of the most common errors is filling in all the blanks . It can lead to confusion during your trip.
Ignoring Time Zones : Many must remember to account for time zone changes. It can mess up your plans.
Overstuffing the Itinerary : It’s tempting to pack your day full of activities. But this leaves no room for rest or unexpected events .
Forgetting to Share : If you’re traveling with others, forgetting to share the itinerary can make things hard for everyone.
Not Checking Operation Hours : Imagine going to a museum only to find it’s closed. Always check the working hours of places you want to visit.
Skipping Backup Plans : Weather changes. Plans fall through. Having no Plan B can ruin your day.
Bad Formatting : If your itinerary is hard to read, it’s almost useless. Make sure you use clear and easy-to-read formats .
Not Updating : Sometimes plans change. Only updating your template can make sure you get all the things.
Ignoring Local Customs and Laws : Failing to account for local customs or laws can be embarrassing and sometimes problematic. Always do your basic homework .
Not Double-Checking : A small mistake in flight numbers or hotel booking IDs can be a big hassle. Always double-check your details .
Avoiding these common mistakes can make your itinerary a powerful tool for a smooth and enjoyable trip!
Traveling is more fun when you’re organized. Using a travel itinerary template can help a lot! So why wait? Download a free template today!
Additional Resources
Want to know more? Click the links below for free templates and helpful travel apps.
- Free Itinerary Templates
- Best Travel Apps
Happy traveling! ????
What Is a Travel Itinerary Template?
A travel itinerary template is like a map for your trip . It shows where you need to go, what you’ll do, and when you’ll do it.
Where Can I Find Free Travel Itinerary Templates?
You can find free templates online, in apps, Excel, or Word. Some travel websites also offer them for free .
Should My Template Be Detailed or Broad?
That depends on you! Some folks like a minute-by-minute plan , while others want just the big events listed. Choose what works for you.
Can I Use the Same Template for Different Trips?
Yes, you can! Just change the details to fit your new trip.
What Should I Include in My Template?
Include key info like flights, hotels, and activities . Remember small but important details like transport from the airport to the hotel.
Do I Need to Print My Itinerary?
Only sometimes. You could keep it on your phone. But a printed copy is good, just in case your phone runs out of juice .
How Many Copies Should I Make?
It’s a good idea to have more than one copy . Leave one with a friend or family member back home, keep one with you, and maybe have a digital copy .
Can I Add Last-Minute Changes?
Yes, you can. Just update all your copies so you’re not working off old info.
What Do I Do If My Plans Change Mid-Trip?
No problem! Just update your template . You can do it with a printed copy or update the digital one on your device.
Is It OK to Leave Free Time in My Plan?
Absolutely! It’s your trip, after all. Free time lets you explore or rest as you feel like it.
The content creator team at calipsotree.com is dedicated to making topics accessible to everyone, with over 9 years of experience in writing and breaking down complex concepts into easy-to-understand articles that answer readers’ financial questions.
About The Author
Calypsotree.com.
The content creator team at calipsotree.com is dedicated to making topics accessible to everyone, with over 9 years of experience in writing and breaking down complex concepts into easy-to-understand articles that answer readers' financial questions.
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Itinerary Template for a Trip: Free Downloadable Examples & More Resources
- Updated: 09/08/2024
If you are looking for a free, easy, and detailed itinerary template for a trip that you can download and conveniently add your own travel details—then you are in the right place.
Find the sample trip itinerary template I created and tweaked over years of travel to include the most relevant information in one easy-to-scan document and in four different file formats.
Additionally, I share alternative template ideas that include my top picks for itinerary-building apps and other online places where you can find more free or affordable trip itinerary designs and layouts. So, go to the file format that works best for you, scan my quick tips for editing, and get your trip details organized in a downloadable, easy-to-edit, and very sharable document.
Table Of Contents
Itinerary template for a trip in 4 file formats.
Find my travel itinerary template in the four different file formats below. Choose the one you like to work in best. Then find more recommendations here .
- Microsoft Word trip itinerary template
- Microsoft Excel trip itinerary template
- Google Sheets trip itinerary template
- Canva trip itinerary template
About This Template: 7 Main Components
There are seven main components to this template. I have included each because it contains the information I reference most while traveling, organized in a way that helps me figure out when my trip schedule is overloaded or lacks the right amount of buffer time between activities or transit.
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The 7 trip itinerary template components include:
- Header. For a destination image and title. Replace this image with your own.
- High-level trip summary: An at-a-glance summary of essential trip information—the number of travelers, dates of travel, flights (or other transit), and location(s) of the trip.
- Travel day column. Know which day of your trip an activity is happening.
- Day of the week column. Know the day of the week and date to ensure lodging, tour, and transfers are booked correctly.
- Activities column. A place to capture details for all activities and lodging. Hyperlink text to websites for additional information.
- Location(s) column. In this space, recap the destinations for each day, link to lodging websites, and include important notes such as included meals or overnight flights.
- Lodging contact info sheet. A second tab or sheet for additional lodging information is included in all template files except for Microsoft Word
Since the detail on this template prints small, consider saving it to a PDF file , allowing you to zoom in as needed and easily share it with others.
Additionally, reference your itinerary offline when you save a PDF version of this itinerary to your phone to an app like iBooks (Apple users) or Google Play Books (Android users). Having an offline itinerary comes in handy in travel situations when you have limited or zero cellular or wi-fi connection.
Microsoft Word Template
Click on the image below to download a free version of this trip itinerary template containing actual details from a visit to Iceland in Microsoft Word.
6 Editing Tips (Word Template)
As Microsoft Word is the most universally used software program, it is the trip itinerary template file I share first. Here are six essential editing tips when using the Microsoft Word version of this template.
Header area editing (Word template)
- To change out the image at the top of the itinerary, right-click on the image and select Change Picture. Select from a stock photo or upload your own image. I am a Canva user and found this image there, added a text overlay, and saved it using the dimensions 2000x458px.
- However, you can upload any size image file you would like. If your uploaded image is not the correct size, click on it and drag its diagonal corner to resize and fit the page. If you find it too tricky to insert a new image, delete the existing one and type your preferred itinerary title. It might not look as pretty without a picture, but the template will still convey all essential information.
Main itinerary body editing (Word template)
I created this itinerary using a table in Microsoft Word, hiding vertical gridlines to achieve a cleaner look.
- To edit text , select and delete existing text. Then, type text as you normally would in Word documents.
- To add a table row , select a row by dragging your mouse to highlight it, then right-click and choose Insert to add a row above or below. Repeat the process to delete a row . Find one additional blank row at the bottom of the template.
- To add or change hyperlinks , select the word(s) you would like to link (or unlink) to a website, right-click, select Hyperlink, and from the sub-menu, select Edit or Remove Hyperlink.
- To add back vertical gridlines , select the entire table, right-click, and select Borders and Shading to adjust the design with the gridline configuration you like best.
Microsoft Excel Template
Click on the image below to download a free version of this trip itinerary template containing actual details from a visit to Iceland in Microsoft Excel.
9 Editing Tips (Excel Template)
As Microsoft Excel is more specialized software, I share nine file-specific tips, knowing that the traveler who prefers to download this file type is likely already familiar and comfortable editing in Excel.
Header area editing (Excel template)
To change out the header image at the top of the itinerary, right-click on the image and select Change Picture. Select from a stock photo or upload your own image. I am a Canva user and found this image there, saving it using the dimensions 2000x458px. Once uploaded, I added the semi-transparency in Excel.
However, you can upload any size image file you would like. If your uploaded image is not the correct size, click on it and drag its diagonal corner to resize and fit the page . If you find it too tricky to insert a new image, delete the existing one. It might not look as pretty without a picture, but the template will still convey all essential information.
- Though—if you upload a new image and want to keep the semi-transparency , double-click on your picture to get to the Picture Format menu. Find the Transparency icon in the header menu and adjust it to your preference.
- To change the header text , click on the text in the Text Box and edit all elements.
Main itinerary body editing (Excel template)
- To insert bullet points , copy these from an existing cell in the document. I created and copied the bullet points from a Word document and pasted them into Excel.
- All cells are set to wrap text and are oriented to align left and at the top of the cell. If this changes or the format structure is lost, right-click on any cell and select Format Cells to reset the cell structure to your preference.
- To start a new line of text in a cell when using a Mac, press the Option+Return buttons on your keyboard. Using a PC, press the Alt+Enter buttons or get more tips from Microsoft Help .
- To insert hyperlinks , select the cell you would like to hyperlink, and from the main menu, select Insert. From that submenu, choose Link. Microsoft Excel—from what I can tell (please correct me in the comments if you know how to bypass this)—does not allow users to link individual text within a cell. Google Sheets does, and it is one of the reasons I prefer using that format type.
Lodging contact tab editing (Excel template)
Note a second tab in this Excel template for lodging details—set to print landscape (horizontally). Edit all elements in the same way as the main itinerary.
Google Sheets Template
Click on the image below to download a free version of this trip itinerary template containing actual details from a visit to Iceland in Google Sheets. This image links to a read-only document.
To copy it, click File from the main menu and select Copy . Doing this will create a copy of the document on your Google Drive. You will want to be logged into Google when you do this.
7 Editing Tips (Google Sheets Template)
Google Sheets is my preferred file type to create, edit, and share new trip itineraries. I find its slimmed-down menu is easier to use than Excel. Plus, I appreciate the ability to highlight and hyperlink specific text using Sheets vs. having to link an entire cell (in Excel).
Additionally, I find this file type easier to share as not everyone uses Microsoft documents. And I find it convenient since I already use Google Drive to manage my business documents and keep my travel information organized . Here are seven things to know when editing this template.
Header area editing (Google Sheets template)
To change out the header image at the top of the itinerary, right-click on the image and select Change Picture. Select from a stock photo or upload your own image. I am a Canva user and found this image there, added a text overlay, and saved it using the dime nsions 2000x458px.
However, you can upload any size image file you would like. If your uploaded image is not the correct size, click on it and drag its diagonal corner to resize and fit the page . If you find it too tricky to insert a new image, delete the existing one and type your preferred itinerary title. It might not look as pretty without a picture, but the template will still convey all essential information.
Main itinerary body editing (Google Sheets template)
- All cells are set to wrap text and are oriented to align left and at the top of the cell. If this changes or the format structure is lost, select a cell and choose Format from the main menu. From the drop-down menu, select Wrapping or Alignment to adjust to your preference.
- To start a new line of text within Google Sheets when using a Mac, press the Command (or Control or Option)+Return buttons on your keyboard. Using a PC, press the Alt (or Control) +Enter buttons.
- To insert hyperlinks , select the specific text you would like to hyperlink, and from the iconographic menu, just below the main menu, select the three vertical dots at the far right for more editing items. Select the Link icon to insert and link to your preferred URL. Or choose Insert from the main menu, then select Link.
Lodging contact tab editing (Google Sheets template)
Note a second tab in this Google Sheets template for lodging details—set to print landscape (horizontally). Edit all elements in the same way as the main itinerary.
Canva Template
Click on the image below to access and edit a free version of this trip itinerary template in Canva.
Although Canva is an excellent and intuitive design software usable by non-professionals, it requires prior knowledge and experience to use it comfortably. I do not recommend downloading and editing this file type unless you are already comfortable creating and editing in Canva.
If you are, have fun! You have full editing capability to change any element of this two-page trip itinerary template, which includes a second page for lodging contact information.
Tips for duplicating the template: Click the above image, then click the “Create with Canva” button in the upper right-hand corner. When you do this, it should take you to your Canva account and let you copy, and then edit a duplicate version of the template.
2 Recommended Online Itinerary Builders
If you prefer using an app or an online itinerary builder to create your itineraries, TripIt and Wanderlog are the top two options. I have used TripIt before and found it handy—though short on the functionality I prefer. Despite easy integration with travel booking uploads, the program was less flexible than I would have liked, still requiring some manual uploading and editing.
I have not used Wanderlog, though I have repeatedly seen it recommended highly by frequent travelers and travel professionals. To see which is right for you, scan through this Reddit thread of users comparing notes on each.
4 More Places to Find Travel Itinerary Templates
In addition to the free templates I share, are four more places to find free or affordable trip itinerary templates.
- Microsoft Excel, Word, and Google Sheets free templates
Find multiple travel itinerary templates on Jotform . Edit them using its web-based a PDF editor. Then, download your edited form after you create an account. You get five complimentary form downloads with a free membership .
Find multiple trip itinerary templates on Canva . There are several free options. To edit and download them, create a free account on Canva if you do not already have one. Some templates are restricted to paid Pro Canva users only.
Microsoft Excel, Word, and Google Sheets
Microsoft Excel, Word, and Google Sheets offer free templates. These software programs offer several free travel itinerary templates. To access these complimentary templates, choose File, then select Create New from Template or New from template gallery from the main menus. Search for templates related to trips or travel to find one that fits your needs.
Several shops on Etsy sell downloadable trip itinerary templates for a low price, often $5 or under. Some designs are beautiful. Several come packaged with multiple detailed pages that could be perfect for your needs or be superfluous. Search digital download options here to see what fits your preferences best.
Related Reading
If you are searching for more travel planning assistance to help you save time and money, stay organized, and achieve better results, check out the related articles below.
- How to Plan a Trip Quickly: 9 Best Places to Find Inspiring Trip Itineraries
- 49 Things You Need to Do to Plan Your Best Trip (Free Travel Research & Planning Checklist)
- Google for Travel: Plan Better with These 8 Tools
- Why You Will Love Google Maps for Trip Planning
- How to Save Time & Money with Google Flights Price Tracker
- 5 Proven Ways to Simplify and Organize Your Travel Research
- Pack Faster & Better with This Universal Printable Packing List
- 25 Expert Packing Tips to Help You Travel Better
- Pre-Trip: A Practical Checklist to Close the House & Pack
Additional Trip Planning Resources
To further help you with travel planning, I share my go-to resources for every trip below.
Google Flights. My first research stop for affordable flights for every trip. Learn why here .
Google Hotels . Use its “ Where to stay ” button to discover the best neighborhoods to base your visit.
Booking.com. For hotel and rental bookings, I appreciate its flexible cancellation, candid user reviews, discounts, loyalty program, and easy-to-use interface.
Viator , Get Your Guide , & Airbnb Experiences . Quickly find and book highly-rated tours and activities on these sites.
Google Travel Things to Do & Google Maps . Find more things to do in your destination on Google Travel, then record where you want to visit on a custom Google Maps list.
AllTrails . Love to hike? Me too. I religiously use AllTrails to discover hiking and biking trails and download its offline maps to manage my hikes.
Guide Along . 5-star self-guided audio tours that are GPS-compatible for US road trips and national parks. We loved the Glacier National Park tour .
Insure My Trip. I never travel internationally without trip insurance. Learn why here . My preferred place to shop and compare policies is InsureMyTrip.com .
Plus, check out the 15 travel apps I use on trips, my preferred guidebooks , and my free customizable travel itinerary template , downloadable in four file formats.
About the author : Janice Moskoff is a travel writer and blogger who loves hiking, exploring the world, and reading. She writes to inspire travel-loving families, adult friends, and couples on her blog, Gather and Go Travel . After attending the University of Michigan undergraduate business school and following a career in retail strategy and event management, she returned to focus on her first love—travel. Read her bio , learn how she became a blogger , and discover how to work with her . Sign up for her monthly Discovery Newsletter to get her latest travel recommendations and how-to’s .
Love to travel? Sign up for m y monthly Gather & Go Travel Discovery Newsletter and get a free trip budget calculator.
Affiliate Disclosure: Some of the links on this page may be affiliate links, and at no additional cost to you, I earn a commission if you make a purchase. I only recommend products and companies I use. And the income goes to keeping the site community-supported and ads minimal.
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4 responses.
Hi Kathleen, thanks for letting me know. I really appreciate it. I just re-updated the Canva link. Hopefully this will work. I’ll email you the link too, that way if you have any issues (or if it is working) you can let me know directly. Thank you! Janice
Hi, I am also getting the Canva template preview that, once you click the link, just takes me to a generic Canva page. I was wondering if you have the direct link at all, or perhaps the file name?
Hi Nicole, thanks for messaging about this. Happy to troubleshoot. I am sorry you having issues. Since you would like to use this template I’ll take an educated guess that you are familiar with Canva and already have an account? When you click the “Create with Canva” link in the upper right hand corner it should take you to your account and let you edit a version of this template. I’ll check in with you via email as well to see if this is happening. If not, I’ll email you a direct link and dig in to adjust settings. Or feel free to email me directly at (janice at gatherandgotravel dot com.). Thank you!
Hi! I was hoping to use your Canva template but it linked to a preview that wouldn’t open the template. I also couldn’t find it by searching.. Is it available anywhere?
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Welcome to Gather and Go Travel , a blog inspiring families, adult friends, and couples to explore US and international destinations and to get outdoors. I am Janice, a world traveler to 50+ countries, a travel writer/blogger, and a book lover. Learn more about me , read our story , and how to work with me . Get my latest updates, how-tos, and trip ideas in my monthly Discovery Newsletter .
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Free Itinerary Templates
We offer a collection of free itinerary templates for any of your needs. you can find travel, birthday, vacation, wedding, and other sample itinerary templates on this page. choose your editable and printable option, customize or fill it in, and use it for free or with a premium subscription..
Travel Itinerary
Elegant Birthday Itinerary
Event Planning Itinerary
Bright Colorful Mexico Itinerary
World Travel Itinerary
Cute Bachelorette Itinerary
Simple Vacation Itinerary
Wedding Itinerary
8 Days Travel Itinerary
Cruise Daily Itinerary
San Diego Itinerary
Aesthetic Birthday Itinerary
Cute Travel Itinerary
Funny Travel Itinerary
Bright Trip Itinerary
Alaska Travel Itinerary
Printable Birthday Itinerary
5-Day Travel Itinerary
Girls Trip Itinerary
Cute Family Travel Itinerary
Birthday Itinerary
Vivid Birthday Itinerary
Simple Travel Itinerary
Tokyo Travel Itinerary
Printable Vacation Travel Itinerary
21st Birthday Itinerary
Purple Travel Itinerary
Gray Family Vacation Itinerary
Mountain Hike Itinerary
Basic Travel Itinerary
Blank Itinerary
Pastel Lilac Birthday Itinerary
Blue and Ochre Travel Itinerary
Funny Pink Birthday Itinerary
Disney Itinerary
Aesthetic Travel Itinerary
Trip Itinerary
First Birthday Itinerary
Pastel Bachelorette Itinerary
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Free Printable Itinerary
Beige Event Itinerary
One Day Itinerary
Fantastic Wedding Itinerary
Funny Vacation Itinerary
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Free Itinerary Templates
By Kate Eby | February 28, 2018
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An itinerary is essentially a schedule that can aid in organizing travel plans, conferences, meetings, and other events. Itineraries are most commonly used for business trips and personal travel to provide a record of important details, such as transportation and lodging information, business meetings, tourism plans, and emergency contacts. Whether you’re embarking on a business trip or family vacation, an itinerary can help you plan ahead, pack appropriately, and prioritize activities in order to save time while traveling. To make your process even more efficient, below you’ll find free travel itinerary templates, planning checklists, meeting itineraries , and other templates for Microsoft Excel and Word, PDF, and Google Docs. All of the templates are professionally designed and easy to use, and you can print them to provide a hardcopy during travel or to utilize in a meeting.
Business Itinerary Templates
Business travel itinerary template.
Keep track of flight information for both departure and return trips, accommodations, rental car details, and meetings or events with this business travel itinerary. You can plan for multiple travel dates, and the template is designed with alternating colors for an easy-to-read layout.
Download Business Travel Itinerary Template
Business Trip Checklist Template
Customize this checklist template by adding tasks that need to be completed and items to pack on a business trip. Using a checklist can help ensure that important items are taken care of and that nothing is overlooked. It’s a simple planning tool that can have a big impact on the outcome of a business trip.
Download Business Trip Checklist Template
Excel | Smartsheet
Simple Business Trip Itinerary
This blank itinerary template offers a basic format that can easily be customized for a specific trip. Create a multi-day itinerary that covers transportation, lodging, meetings, and any other travel details that you want to keep track of. Consider adding hyperlinks to locations, such as hotels and restaurants, so that you have a record of online resources while traveling.
Download Simple Business Trip Itinerary
Business Trip Report Template
A business trip report typically follows a memo format and provides a summary of the purpose and results of a business trip, including recommendations or follow-up actions that need to be taken. This is different from a business trip expense report, which is used to keep track of travel expenses for reimbursement. You can save and print the template as a Microsoft Word or PDF file.
Download Business Trip Report Template
Word | PDF | Smartsheet
Travel Agency Planning Form
Travel agents can use this form to collect information from clients and create travel plans. Edit the template to include whatever details are relevant for the client and the type of trip, such as flight preferences, travel insurance options, lodging information, or discounts offered. Create a record of client information for future reference.
Download Travel Agency Planning Form
Word | PDF
Flight Itinerary Template
Multi-flight trips can be complicated, but a simple template can help prevent you from feeling overwhelmed. This Excel itinerary template will help you keep track of flight info so that travelers have all the details on a single spreadsheet. Enter your flight numbers, airport locations, and departure and arrival times for each leg of your journey, including layovers.
Download Flight Itinerary Template
Excel | Word | PDF
Vacation Itinerary Templates
Vacation itinerary template.
Plan a quick three-day trip, a five-day getaway, or a longer vacation with this comprehensive itinerary template. You can make and record plans for each day of your trip, including restaurant reservations, entertainment ideas, transportation, and nightly lodging. This provides a detailed look at your daily itinerary as well as an overview of the entire vacation.
Download Vacation Itinerary Template
Vacation Planner Template
While creating a vacation itinerary requires advance planning, doing so allows you to relax and enjoy your trip without having to make arrangements while traveling. This vacation planner template is designed to help you compile information, compare options, and then create an itinerary based on what you discover. It can be used for planning a variety of trips, from family vacations and reunions to student field trips or travel for sports team competitions.
Download Vacation Planner Template
Excel | Word | PDF
Travel Day Planner
Use this Microsoft Word itinerary template to create a schedule for outings and events on a single day. Keep track of items to bring, restaurant locations, tourist attractions, and important notes. You can create your own easy-to-carry guide to follow throughout the day, and stick to your travel plan or make adjustments as you see fit.
Download Travel Day Planner
Family Vacation Itinerary Template
This itinerary template is designed with families in mind, and provides sections for listing all of the important trip details, which may include traveler names, medical info and contacts, other emergency contacts, and travel plans. Keep track of activities that your family plans to enjoy along with any corresponding details you want to document, such as cost, location, or advance tickets.
Download Family Vacation Itinerary Template
Excel | PDF
Travel Planning Checklist
Create a simple checklist for planning a personal trip or vacation. This template includes sections for adding items to complete at work, arrangements for home and pet care, a packing list, and other tasks. A to-do list can provide organization and accountability before you leave for a vacation.
Download Travel Planning Checklist
Meeting and Event Itinerary Templates
Formal meeting itinerary template.
Keep meetings on track with this organized itinerary that shows topics to be covered, presenter names, and the time allotted for each agenda item. You can also record the names of everyone in attendance, the meeting objective, and the location. This is a Google Docs template that can be modified to suit your particular organization and easily shared with team members.
Download Formal Meeting Itinerary Template
Word | Smartsheet
Meeting Minutes and Itinerary
This meeting itinerary template for Word provides a traditional layout with room to record minutes. Customize the template by adding a business logo or editing the items included in the itinerary. The template also includes a signature line for secretary approval.
Download Meeting Minutes and Itinerary
Weekly Staff Meeting Itinerary Template
Plan your weekly staff meetings and share the itinerary with attendees in advance. The agenda includes an overview of weekly achievements, progress updates, action items to discuss, and scheduling info for the next meeting. This template provides a roadmap to follow during the meeting and can also serve as a record of what was covered.
Download Weekly Staff Meeting Itinerary Template - Word
Event Itinerary Template
Create a simple itinerary for a conference, workshop, fundraiser, or other event with this schedule template. You can show activities that occur in different locations simultaneously, such as different speakers at a conference, and display the starting and ending time for all activities. Use this template to plan a single or multi-day event.
Download Event Itinerary Template
Excel | PDF
Tips for Planning a Business Travel Itinerary
Some companies hire a corporate travel planning service to manage trip planning, booking, and emergency services. However, small businesses and independent consultants can simplify their travel planning by keeping a few tips in mind.
- Begin Planning Early: While some trips occur with short notice, you should aim to start planning a month in advance (if possible) to reduce stress and ensure that you get the services you need at the best rates available. Schedule any business meetings before securing transportation, lodging, and other travel details. It can also be helpful to arrive a day or two early to give you time to get organized and recover from jet lag.
- Bring a Backup Itinerary: Mobile devices, cloud-based storage, and the global availability of Wi-Fi make it easy to access documents from anywhere. But technology can fail, and devices can be lost or stolen, so it’s wise to print a hardcopy of your itinerary to bring in your carry-on luggage. If you’re traveling overseas, consider emailing a copy of your itinerary to your local contact as well.
- Check the Weather: This may seem obvious, but in some locations and at certain times of year, you may need more than your typical business attire in order to be prepared and comfortable. Before packing, check the weather forecast for your destination.
- Confirm Arrangements: Verify that a hotel will provide all the services you will need before booking. Once arrangements have been completed — but before setting out on your business trip — confirm lodging and other travel details to ensure that everything is in order and your itinerary is accurate.
Creating an organized itinerary will give you a map to follow during your trip so that you can focus on business engagements and other work responsibilities.
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Free Printable Travel Itinerary Templates [Word, Excel] Executives
Planning a trip involves managing many moving parts and logistics. Keeping everything streamlined and organized can be difficult without a master itinerary. However, creating a travel itinerary from scratch for each trip takes serious time and effort. This is where using professionally designed itinerary templates can help.
Travel itinerary templates allow you to instantly create customized, printable itineraries to map out any trip. In this article, we’ll look at effective travel planning using itinerary templates. We’ll also provide free downloadable itinerary templates in Word, Excel, and PDF formats. With these templates, travelers can quickly build personalized itineraries for smooth, stress-free vacations or business trips.
Table of Contents
What Is A Travel Itinerary?
A travel itinerary is a schedule or agenda that outlines the details of a planned trip. It lists the dates, times, and sequence of activities, transportation methods, accommodations, and other logistic information day-by-day for the duration of the trip. Travel itineraries help organized travelers maintain an overview of the trip timeline while allowing flexibility as needed.
They keep things on track when juggling travel between multiple cities, coordinating group arrangements, and managing reservations and tickets. Having a clearly mapped out itinerary minimizes confusion, forgotten bookings, and unnecessary delays. A well-crafted itinerary is an invaluable tool for both travelers and travel planners that promotes smooth execution of travel arrangements.
Travel Itinerary Templates
Planning a trip can feel chaotic when you’re trying to organize transportation, accommodation, activities, and more. A travel itinerary template makes it easy to schedule and visualize your vacation details.
With a pre-made itinerary template , you simply fill in the dates, locations, confirmations, contact info, and things to do day-by-day. Different template formats allow you to customize for cruises, road trips, flights, tours and individual or group travelers. Sections include daily schedules, travel routes, transportation methods, contact lists, and trip essentials.
An itinerary template structures your plans neatly in one place for your convenience – and peace of mind. Before your trip and during, you’ll have all the important logistics and timelines accessible. Customize the template in Word to add or edit entries. With a clear travel itinerary template, you can relax knowing everything is mapped out.
Reasons Why Having A Travel Itinerary Is Important
A travel itinerary serves as a comprehensive guide for your trip, outlining everything from flights and accommodation to activities and mealtimes. While some people prefer the spontaneity of traveling without a set plan, there are several compelling reasons why having a travel itinerary can significantly enhance your travel experience. Here’s a detailed look at why a well-planned itinerary is essential.
Efficient Time Management
One of the most significant benefits of having a travel itinerary is efficient time management. Most people have limited vacation days, and a well-laid-out plan helps you make the most of your time. An itinerary can help you prioritize activities, ensuring you experience the things that matter most to you. Without it, you might find yourself wasting precious hours deciding what to do next or figuring out logistics on the fly.
Budget Management
An itinerary doesn’t just help you manage your time; it also helps you manage your budget. Knowing your activities in advance lets you research costs and make more informed decisions about where to splurge and where to save. Additionally, pre-booking some aspects like flights, accommodations, or even meals can often save you money compared to making last-minute arrangements.
Reducing Stress
Traveling can be stressful, especially when it involves coordinating logistics like transport, accommodations, and activities. An itinerary acts as a centralized document where you have all essential details at your fingertips. Knowing that everything is planned out can relieve stress and make your travel more enjoyable. It can be especially helpful when traveling in a group, where differing opinions on what to do can add stress.
Flexibility and Contingency Plans
While an itinerary adds structure to your trip, it also provides the flexibility to adapt when things don’t go as planned. Flights get delayed, weather changes, and sometimes attractions are closed for unexpected reasons. Having a plan allows you to quickly pivot and choose an alternative activity or solution, saving you the agony of lost time and missed opportunities.
Enhances the Quality of Travel
A well-researched itinerary can significantly enhance the quality of your trip. By planning ahead, you can avoid tourist traps and instead focus on local favorites and hidden gems that you might not discover otherwise. You can also better pace your trip, ensuring a good mix of relaxation and adventure, cultural experiences, and leisure time.
Safety and Preparedness
Having a set itinerary can also contribute to your overall safety during your travels. Sharing your plans with a trusted friend or family member ensures that someone knows where you should be and when. This is particularly useful in case of emergencies. Also, planning ahead allows you to prepare for specific activities adequately, whether it means packing the right gear or getting necessary vaccinations or permits.
Better Group Coordination
If you’re traveling with others, a well-defined itinerary is crucial for group coordination. It helps set expectations about the trip, allowing everyone to align their interests and budgets. It also simplifies cost-sharing arrangements, as you can decide in advance who will cover what, avoiding any potential disagreements during the trip.
A Lasting Memory
Finally, your travel itinerary can serve as a fantastic keepsake after the trip is over. Along with photographs and souvenirs, an itinerary helps you remember the trip in detail, making it easier to relive those moments and share your experiences with others.
What to Include in a Travel Itinerary Template
Creating a travel itinerary can be a fun and fulfilling task, but it can also be daunting if you don’t know where to start. A well-designed template can serve as a foundation, making the planning process more straightforward and organized. Here’s a comprehensive guide to the elements you might include in a travel itinerary template.
Title Section
The title section typically includes your destination, travel dates, and the names of the people traveling. This part acts as a cover page and gives an overview of the trip at a glance.
- Destination : Where you’ll be going, perhaps with a fun logo or image of the location.
- Travel Dates : The dates of your travel from start to finish.
- Travelers : Names of all people who are part of the trip.
Contact Information
This section is particularly crucial in case of emergencies. List the phone numbers, email addresses, and perhaps even social media handles of everyone in your travel group.
- Emergency Contacts : Contact details for each traveler’s emergency contact back home.
- Travel Insurance : Information about your travel insurance policy and emergency numbers to call.
Travel Details
This section outlines the major travel components like flights, trains, or bus tickets. Each entry should have:
- Departure/Arrival Time and Date : Specific details about when you’re leaving and arriving.
- Flight/Train/Bus Number : The specific identifier for your mode of transport.
- Terminal/Gate Information : Details of where you need to be.
- Booking Reference : Any booking codes or reservation numbers.
Accommodation Details
This is where you list the places you’ll be staying.
- Hotel Name and Address : The name and location of the hotel.
- Check-in/Check-out Time : What time you can enter and have to leave your accommodation.
- Contact Information : How to reach the hotel or host.
- Reservation Number : The booking reference or code.
Daily Activities
Break down what you’ll be doing each day, perhaps even by hour if your schedule is tight.
- Day/Date : List the day and date.
- Activity : What you plan to do, whether it’s sightseeing, a specific tour, or a meal.
- Location : Where the activity is taking place.
- Time : When the activity is happening.
- Notes : Any extra details like what to bring, costs involved, or people to meet.
Transportation While There
This section lists out how you plan to get around once you’ve reached your destination.
- Type of Transport : Bus, taxi, rental car, etc.
- Estimated Costs : Approximate costs for each type of transport.
- Important Locations : Addresses or contact information for transportation hubs like bus stops, metro stations, or rental agencies.
Meals and Dining
List out dining plans, whether it’s a restaurant reservation or a note to explore local street food.
- Meal Time : Breakfast, lunch, dinner, or snacks.
- Restaurant/Cuisine : The name or type of food.
- Reservation Time : If applicable.
- Location : Where it is, possibly with a map link.
Miscellaneous Notes
This is where any additional but essential details can go.
- Packing List : Reminder of key items to pack.
- Cultural Norms : Tips about the local culture, customs, or etiquette.
- Language Tips : Common phrases in the local language.
Backup Options
In case your plans fall through, list some backup activities or places you’d like to explore.
How to Create a Travel Itinerary Template
Creating a travel itinerary template can make planning and executing your trip much smoother. The following step-by-step guide walks you through the process of crafting your own template, which you can reuse for future trips or adapt for specific vacations. Each step includes an example to help clarify the process.
Step 1: Choose Your Format
The first step in creating a travel itinerary template is deciding on the format you’ll use. Will it be a Word document, an Excel spreadsheet, or perhaps a mobile app designed for itineraries? Each format has its pros and cons. Word documents are easy to read and print but may be cumbersome to update. Excel spreadsheets are excellent for organizing data, but they might not be as visually appealing. Mobile apps are convenient but could be difficult to share with older family members who may not be tech-savvy.
Example : You decide to use a Google Sheets document so that it’s easily shareable with your travel companions and accessible from any device. You create a new spreadsheet and name it “Travel Itinerary Template.”
Step 2: Create Sections for Basic Details
Start by creating sections where you can fill in essential details like the destination, travel dates, and names of the travelers. This is like the cover page of your itinerary, giving anyone who looks at it an immediate overview of the trip’s essentials.
Example : In your Google Sheets document, you create cells for ‘Destination,’ ‘Travel Dates,’ and ‘Travelers’ at the top. You format these cells to be bold and underlined, so they stand out. You can later fill in these cells with the specific information for each trip.
Step 3: Include Contact and Emergency Information
Safety first! Having a section dedicated to contact and emergency information is crucial. Include contact details of each traveler as well as emergency contacts back home. If you’ve purchased travel insurance, those details should go here too.
Example : Below the basic details in your Google Sheets document, you create another section called ‘Contact and Emergency Information.’ You make rows for each traveler’s mobile number, email, and emergency contact. Additionally, you add a row for travel insurance details.
Step 4: Outline Travel and Accommodation Details
This is where the meat of your itinerary will be. Create subsections for flights, trains, or buses, and accommodations. For each, include categories like booking reference numbers, arrival and departure times, and check-in/check-out times.
Example : You add two new sections to your Google Sheets document—’Travel Details’ and ‘Accommodation Details.’ Under ‘Travel Details,’ you add columns for ‘Departure Date,’ ‘Departure Time,’ ‘Flight Number,’ ‘Terminal,’ and ‘Booking Reference.’ Under ‘Accommodation Details,’ you include ‘Hotel Name,’ ‘Address,’ ‘Check-In Time,’ ‘Check-Out Time,’ and ‘Booking Reference.’
Step 5: Plan Daily Activities
A section for daily activities allows you to plan out each day in as much or as little detail as you like. Depending on your travel style, you can outline activities by day or even by hour.
Example : In your Google Sheets document, you create a new sheet for ‘Daily Activities.’ You make columns for ‘Day/Date,’ ‘Time,’ ‘Activity,’ ‘Location,’ and ‘Notes.’ Under ‘Notes,’ you can add details like whether a reservation is needed, the cost of the activity, or items to bring.
Step 6: Add Sections for Transportation and Meals
A well-rounded itinerary also includes how you’ll get around once you arrive and where you’ll be dining. You may include approximate costs for transportation and whether you need to make dining reservations.
Example : Back in your main Google Sheets document, you add two new sections for ‘Local Transportation’ and ‘Meals.’ Under ‘Local Transportation,’ you add columns for ‘Type,’ ‘Destination,’ ‘Time,’ and ‘Cost.’ For ‘Meals,’ you include ‘Meal Type,’ ‘Restaurant Name,’ ‘Time,’ and ‘Location.’
Step 7: Include Miscellaneous Notes and Backup Options
Finally, include a section for miscellaneous notes like packing lists, language tips, or cultural norms. Also, add a section for backup plans in case things don’t go as expected.
Example : At the end of your Google Sheets document, you create a section titled ‘Miscellaneous Notes’ where you jot down essential items to pack or local phrases to remember. You also create a ‘Backup Options’ section and list alternative activities and their details, just in case.
Filling in Your Itinerary
Filling in the itinerary with actual plans and details is where the fun (and challenge) truly lies. This requires a fine balance between scheduling , spontaneity, and practical considerations. Below are some insights into how you can go about filling in your itinerary effectively.
Data Collection
Before you can start filling in your itinerary, you’ll need to collect all the necessary information about your destination. This can range from flights and hotel bookings to researching activities, restaurants, and local transport. You can gather this data from travel blogs, guidebooks, or even social media platforms like Instagram and Pinterest which are rich in travel inspiration.
Websites and Apps : Use platforms like TripAdvisor, Airbnb, and local tourism websites to find attractions and activities.
Local Culture : Understand local holidays, weekends, and peak seasons that could affect the availability or timing of certain activities.
Local Transportation : Check bus or train schedules, taxi availability, or the viability of walking between your accommodations and planned activities.
Costs : Research costs for activities, meals, and transportation to help you set a realistic budget.
Timings : Check the operational hours of attractions and activities, along with any free entry timings or days.
Scheduling Considerations
Filling in the actual schedule requires a consideration of both the time and feasibility of your plans.
Prioritize Activities : Not all activities and attractions are equal. Prioritize based on your interests and their importance.
Time Buffer : Always allow for some free time between activities. This accounts for travel time, rest, and any unexpected delays.
Geographical Proximity : Try to group activities that are close to each other geographically to save on travel time and costs.
Meal Planning : Don’t forget to account for meals. Whether you plan to eat at specific restaurants or are looking for more spontaneous dining experiences, it’s good to have a general idea of where and when you’ll eat.
Personal Rhythm : Are you a morning person or a night owl? Schedule demanding activities during the time of day when you’re at your best.
Common Pitfalls to Avoid
When filling in your itinerary, there are a few common mistakes that many travelers make.
Overpacking the Schedule : It’s easy to get carried away and try to fit in everything. This can result in a hectic trip where you’re always rushing from one place to another, making the trip less enjoyable.
Ignoring Local Norms and Timings : Forgetting to consider local meal timings, holidays, or siesta hours can affect your plans. For example, some European towns essentially shut down during afternoon siesta hours.
Not Accounting for Jet Lag or Fatigue : Especially for trips across multiple time zones, forgetting to account for jet lag can ruin your plans for the first few days.
Lack of Contingency Plans : It’s essential to have backup options in case your original plans fall through due to weather conditions, unavailability, or other unforeseen circumstances.
Skipping the Research : Not researching activities, locations, or transport can lead to logistical nightmares. Always read reviews, check maps, and compare options.
Conclusion
Planning a coordinated, enjoyable trip requires carefully mapping out an itinerary. In this article, we’ve discussed the benefits of using a template to easily create customized travel itineraries. With the downloadable Word, Excel, and PDF travel itinerary templates provided, you can now quickly put together a planned agenda for any trip.
Simply input your destinations, dates, bookings, and activities into these ready-made templates. Keep your chosen itinerary template on hand as you finalize reservations and make travel arrangements. Share copies with your travel companions to make sure everyone is on the same page. These templates enable smooth execution of travel logistics, preventing confusion and overlooked bookings. Spend less time fussing over formatting and more time looking forward to your upcoming travels with these convenient itinerary templates.
FAQs
What software can i use to create my travel itinerary template .
You can use a variety of software to create a travel itinerary template. Some popular options include Microsoft Word for a text-based format, Microsoft Excel or Google Sheets for a more data-oriented approach, or specialized mobile apps designed for travel planning.
How detailed should my travel itinerary template be?
The level of detail in your itinerary depends on your personal preference and the type of trip you’re taking. Some people prefer a detailed, hour-by-hour plan, while others may want a more flexible, general outline. It’s usually a good idea to strike a balance, leaving room for spontaneity.
Should I include emergency contact information?
Absolutely. Including emergency contact information, along with details of your travel insurance, can be extremely helpful in case of unexpected situations.
How should I handle meal planning?
This depends on how structured you want your trip to be. You can pre-book all your meals, leave it entirely open, or identify potential dining options without making reservations. It’s a good idea to at least research dining options near your accommodations or planned activities.
What should I do if my plans change?
Flexibility is one of the advantages of having a digital travel itinerary template. If plans change, you can easily update your itinerary to reflect those changes. Always have a few backup options in case your initial plans fall through.
How do I make sure I’ve covered all bases?
Double-checking your itinerary, cross-referencing it with any booking confirmations, and having a second pair of eyes look it over can help you catch any mistakes or oversights.
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11 Free Travel Itinerary Templates for Your Next Trip in Google Docs, Excel, & Word
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There are a lot of things that go into planning a trip.
From scheduling flights, booking hotels and car rentals, planning activities, and ensuring all of them fit within your timeline and budget too!
Whether you’re a seasoned traveler or simply someone looking to create an organized travel schedule for your upcoming trip, then you should consider using an itinerary template.
Itinerary templates help you organize your activities, manage your time , calculate your expenses, give you a breakdown of all your important travel information before a trip, and help you make the most out of your business trip or vacation.
Head over to the sections below to find out what makes a good itinerary template, and discover 11 free templates you can use to help you plan your next trip! 🏝️
What is an Itinerary Template?
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An itinerary is a document that outlines all of the details of your trip, from your flight and hotel reservations to your planned activities and budget, to ensure that everything runs smoothly.
That said, trip planners should turn to itinerary templates to give you ready-to-use and organized fill-in-the-blank pages that you can use for every type of trip.
Itinerary templates can help business and leisure travelers:
- Save time, plan more effectively, and provide an organized format for all the important details of their trip
- Have a digital planner to keep track of all the details they need to consider when planning their travel, such as dates and locations, transportation and accommodations, and activities
- Get quick access to all of the necessary details in one place
- Help manage last-minute changes more effectively
Think of these free itinerary templates as your personal travel agent assistant. They’re there to assist you with planning the most important parts of your trip, so you spend more time enjoying the moment than worrying about what’s next and how you’re getting there.
Moreover, creating a detailed travel itinerary is beneficial if you’re visiting a new city or country you’ve never been to before.
So what should a travel itinerary look like? Let’s take a look!
There are several types of itinerary templates for different occasions. The most commonly used and sought templates are for business trips, vacations, event planning, and global and domestic travels.
And while there are many types of itinerary templates out there, the best ones offer the following basic elements:
- Have clear and concise language
- Organized and easy-to-read format
- Customizable and easy to edit
- Easily accessible and sharable
And if you need to shift your plans around due to unexpected changes, a solid travel itinerary template should offer the flexibility to let you make changes without compromising the flow of your trip. It also shouldn’t require you to start your travel itinerary from scratch.
Ultimately, these templates should help you create a personalized travel itinerary, save time, and stay organized to help you become a better planner.
Speaking of which—here are 11 hand-picked travel itinerary templates that can help you with that! Each one offers a unique format and features. Check them one by one to see which templates suit your needs the best.
11 Travel Itinerary Templates for Your Next Trip
Traveling for work?
This Business Travel Itinerary Template by ClickUp can help you get all your important travel details and work schedules, all in one place.
Easily notate your travel dates, hotel information, flight number, and other important information in an organized and easy-to-follow format in ClickUp Docs . If you have multiple travel plans or want to keep your past and future travel itinerary docs in one place, then simply add nested pages under one Doc to keep everything neatly organized and accessible.
And because ClickUp Docs allow you to have full control of sharing permissions and privacy, you can keep your pages private to protect your personal information or securely share them with selected people via a link.
Best of all, ClickUp is available on the mobile app , so you can take your itinerary template wherever you go and access it any time of the day.
Use this free travel itinerary template to streamline your business travel planning process and establish a consistent standard itinerary that you can use again and again.
Bonus: AI travel planners !
Planning a road trip or exploring a new city?
Whatever type of vacation you’re planning for, this Vacation Planning Travel Itinerary Template by ClickUp can help you create a visual roadmap of your planned activities.
With this free travel itinerary template, you’ll be able to plan your destinations, use ClickUp Custom Fields to add important details such as hotel addresses, type of activity, hours of operation, travel time, accommodations, reservations, and so on to ensure you’re on the right track to hit all the spots you have planned to visit on your trip!
Additionally, this template allows you to visualize your road trip itinerary in Map view, as shown above, and other views in ClickUp, such as List, Embed Board, and Doc view. Each custom view offers a unique look at your travel itinerary to help you visualize and organize your plans in the best way that works for you.
Use these vacation planning templates to give you the structure and organization you need to plan your next trip and have a stress-free getaway!
Streamline your travel planning with ClickUp’s Trip Planner Template ! Say goodbye to the chaos of scattered details and hello to a centralized hub for all your trip essentials. From flights to accommodations, activities to budgets, this template has you covered. Save time by organizing everything in one place and ensure nothing slips through the cracks.
With customizable features like custom statuses, fields, and views, you can tailor the template to suit your specific needs. Collaborate effortlessly with friends and family to create the ultimate travel experience. Whether you’re jetting off for a quick getaway or planning a work trip, this template provides the tools you need for a successful trip.
Set your budget, research destinations, create itineraries, and finalize details all within ClickUp’s intuitive platform. Track progress, assign tasks, and monitor productivity with ease. From start to finish, ClickUp’s Trip Planner Template empowers you to plan your dream trip efficiently and effectively.
Whether you’re born with natural event planning skills or perhaps someone who’s looking to get better at it, this Event Planning Itinerary Template by ClickUp can help you plan your next events with ease!
This event planning itinerary template includes three highly visual ClickUp Views that can be customized for any need, from organizing and scheduling event dates on a List and Board to drag-and-drop planning on a Calendar.
Each view provides pre-built Custom Fields, which allow you and your team to add important details, such as progress percentage bars, payment status, due dates, budget status, and more. You can also create Custom Task Statuses to help identify the stage each task is, keeping everyone in the loop on where each task stands at all times.
You can download the app on your mobile device to access your tasks regardless of your event’s location, and use this itinerary template to help you become a pro at planning events and start managing all of your business operations, teams, and event planning —all in one place.
Sometimes, it’s best to take things day by day, especially when your workload and to-do lists are getting out of hand.
Seize the day and stay productive (and motivated) by turning to the 24 Hours Itinerary Template in ClickUp to guide you when creating your daily schedule!
This free itinerary template includes pre-built Custom Fields and Custom Task Statuses to help you easily plan and visualize your daily tasks. And because those features are fully customizable, you can edit and add whatever fields and statuses work best for your workflow.
Use this template to assist you with daily planning , so you easily view all of your to-dos, stay focused on what’s on your plate each day, and make the most of every day!
Meetings are a great way to sync with people in real time.
However, without a proper agenda, you might forget to discuss important matters, lose control of the meeting flow, and veer off track, leaving the attendees with more questions than answers or thinking, “this could’ve been an email.” 😅
Don’t let that happen to you!
Whether you’re hosting a face-to-face or virtual meeting, having a prepared agenda beforehand keeps your meetings productive and helps make the most of your attendee’s time— the free Agenda Template by ClickUp can help you prep for your next meeting.
This template provides you with sections for your meeting details, participants, and so much more. And because this template is available ClickUp Docs, you can easily format the page to support any type of meeting , embed links to add more details to your agenda, and easily share it with your team before the meeting so they can come prepared with insights or questions.
Use this itinerary template to help you plan and keep your next meetings productive!
Planning a conference and need a conference agenda template ?
This Conference Itinerary Template by ClickUp can help you create, visualize, and manage your events all in one centralized place.
This template offers pre-built views, such as Box, Calendar, and List view, and Custom Fields and Custom Task Statuses to allow you to create your ideal itinerary for your event. Moreover, you can add custom tags to your tasks to add another layer of organization to your itinerary and add new Custom Fields to keep your tasks as detailed as possible as you plan your live or virtual conference events .
And if you need help getting started, no problem. It comes with a Getting Started Guide to help you get familiarized with the template and serve as a guide to help you plan your next event !
A meeting agenda is a must, especially for board meetings.
The Board Meeting Agenda Template in ClickUp offers pre-built Custom Fields to help board members and leadership create a high-level and organized meeting agenda, and run productive meetings. You may also add single or multiple assignees to each task and subtask to clearly note who’s responsible for completing the task or presenting the topics and check them off the list as each task or topic has been discussed to easily track and note what is yet to be completed.
Use this itinerary template to help you create an organized meeting agenda , keep everyone in the loop ahead of the meeting, and promote open discussion among all participants, which can lead to stronger decisions and better outcomes.
If you’re an Excel user, then this template is for you.
Microsoft Excel offers a handy Vacation Itinerary template that you can use to organize all of your trip details. Whether you want to start a road trip itinerary with friends or a personalized itinerary of your full trip, this trip itinerary template includes entries for flight information, lodging, emergency contacts, activities, and so on.
Once you’ve filled out the template with the details of your trip, simply save it on your computer or print it to take a physical copy of your itinerary with you or leave a copy for your friends and family while you’re away on your vacation.
If you like keeping things simple when planning your trips, then this travel itinerary template will work for what you need.
This template allows you to add and edit your travel details, such as destinations, transportation, lodging, and what you need to pack for your trip, in organized tables in Google Docs (where you can also connect to Google Sheets).
This is one of the many customizable templates that’s free to download. Save it on your computer or print a copy to take with you!
Keep your business trips as stress-free as possible by creating a detailed flight itinerary, meeting schedule, and more all on one page. Use Microsoft Word’s Business Trip Itinerary template to keep track of important dates, departure and arrival times, destination addresses, phone numbers, travel time, and other notes about each item on your itinerary.
Start Planning Your Next Trip with Travel Itinerary Templates
When it comes to planning trips, having an itinerary is key.
But we get it. Making a detailed itinerary can be quite time-consuming. That’s why using an itinerary template can be such a great tool! Stay organized and use the templates we provided above as a starting point for creating your own customized itinerary for your upcoming trips and events.
And if you’re a fan of customizations, then you’ll click well with ClickUp.
It offers a fully customizable platform with hundreds of features and templates to give you the power to create a personalized experience, connect all your notes and work together, and build a workflow and itineraries that work for you.
Get access to ClickUp’s customizable templates for free today, and start getting excited about planning your next event!
Bon voyage! 👋
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Itinerary Templates
- 42+ Itinerary Templates Free Microsoft Word Documents Download
Every perfectionist will know the countless benefits of creating and maintaining an itinerary . It is a lot like a format of timetable, a better and more comprehensive version of a to do lists templates . An itinerary is also described as a travel plan; for example, if you are planning a vacation, then you need to plan the entire tour down to the last detail- the route to be taken, all the things you are planning to do and see and so on.
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Types of Itinerary
Skeletal itinerary, technical itinerary, descriptive itinerary, why do you need itineraries, how to create itineraries.
- First, you need to make a simple list of all the things you are planning to do during the tour. Once you finalize that, you will be ready to create your itinerary.
- Then, you need to select a well-designed itinerary in word file for yourself. Browse all the options you have, and make an informed decision. More than the design, you need to pay attention to the little details, to the layout. It needs to be neat and clutter-free.
- You get different kinds of Free Templates on Word, some of which can be divided into columns. These allow you to organize all your details in an organized fashion.
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More in itinerary templates, trip planner template, business route planner template, vacation schedule template, simple travel wish list template, event planner itinerary template, sample travel agenda template, tour route planner template, journey format template, visa application itinerary form template.
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The Ultimate Free Travel Itinerary Template
Over the years, I’ve used Excel spreadsheets to help organize all trip details. Saving them offline as a PDF has also meant that I can easily keep track of my itinerary and confirmation numbers while on the go. It was important to me that I could access all the necessary information while on the road.
So I’m sharing with you a free travel itinerary template that makes travel planning easy. This travel itinerary template is for keeping track of the major details. One of the more frequently requested questions was how to plan and keep a trip organized, so this here has been the way I visually do so. Being organized for me has changed the travel experience. Plus, having all of the travel itinerary details with me at all times means less stress.
This travel itinerary template is designed to keep track of the most important parts of an itinerary. It’s not a home for every cafe or sight you want to see. The itinerary is designed to keep track of key components of an itinerary like flights, hotels, transfers, and a daily schedule.
Below, you’ll find the download for the free travel itinerary template that includes an example itinerary, and some tips for how to use it!
What’s In the Template
- Instructions on how to use the itinerary template.
- The itinerary template for you to use.
- A sample itinerary template so you can see what a finished itinerary looks like.
A Guide to Using the Travel Itinerary Template
Thank you for downloading my travel itinerary template! I hope it helps you plan out your trips and keep things organized (plus stress-free). There are a few key tips to using the itinerary template that will help when using it and while on a trip.
Why A Travel Itinerary
The whole reason for having this itinerary is so you can keep your travel plans readily available while on the go. It is also very helpful while planning your trip in order to see what days are there and any holes in the booking sections. Ultimately, this template helps keep an itinerary plan. Important confirmation numbers and transfers are key to a smooth trip. I find that visually, a day by day list keeps it the most simple.
Uses for the Travel Itinerary Template
- Road Trip Itinerary
- Vacation Itinerary
- Business Trip
- Bachelorette or bachelor’s party
How to Use the Travel Itinerary Template
The Itinerary Planner tab is designed for you to write over my prompts. Where you see the words “insert” is the location for each data field. You can find my Example Itinerary on the final tab to give you an idea of what a finalized itinerary will look like.
Always start with your flight details . Once you know your full dates, add in your departing and return flight information, including confirmation numbers.
Next, figure out your general itinerary and label the number of nights in each destination . List out your days and dates into the sheet so you know how much time to plan for. This will create blocks for each destination to help you stay organized. In each block create placeholders for important details like transportation, accommodations, and necessary reservations that you need to book. If you still need to book certain parts of a destination, you can fill a block with bright red or yellow to remind yourself to come back to it later. Once you make a reservation, add it to the appropriate block with the most important details like reservation name, time, and confirmation number.
Reminder: This template works best when it includes only the most vital planning details. Your goal is to keep it condensed and easily readable.
How to Keep the Travel Itinerary With You
It is printable! One option is to print this sheet or to save it offline as PDF.
Saving the Travel Itinerary Offline
1. Save it as a PDF.
Go to “File” and select “Save As” Select “File Format” and select “PDF” Save to Desktop
2. Send it to your own email as an attachment. Once received, open the PDF on your phone and take screenshots. Save the screenshots as photos so you can access the itinerary without the internet.
3. Another option is to store the itinerary on Dropbox as an offline file (must have the Dropbox app on your phone). Once it is loaded on the Dropbox app, select the option to store it offline. You can then access it without data or the internet.
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PS — Are You Booking a Trip Soon? Use My Booking Checklist!
These are the sites I use most to book my own trips. Using the links below is a great way to support Bon Traveler’s travel journalism at no extra cost to you . If you need help organizing your itinerary, get my free travel itinerary template here .
1. Book Your Flights
I use Skyscanner to find the best flights. It searches 100s of airlines and websites across the globe to ensure you’re not missing out on any route options or deals.
2. Book Your Accommodations
I use Booking.com for hotels and guest houses. They have the biggest inventory and consistently offer the best rates.
3. Book Your Tours & Experiences
I use Viator or Get Your Guide to find the best tours and experiences. They are my favorite tour search engines. I always check both as their inventory varies depending on the destination.
4. Book Your Rental Car
Self-driving is the best way to explore most destinations. I use Discover Cars for our rental cars, select full coverage insurance, and opt for a reputable company like Alamo, Hertz, or Sixt.
5. Don’t Forget Airport Lounge Access
I use Priority Pass to gain access to 1,400+ VIP lounges and airport experiences worldwide. The Priority Pass app is the first thing I check when I have a layover. I’ve been a member for over a decade, and having a comfortable place to relax before and between flights makes air travel so much more enjoyable.
6. Don’t Forget Travel Insurance
I never leave the country without travel insurance. It provides comprehensive protection in case anything goes wrong (ie. illness, injury, theft, and cancelations, etc.). I use it frequently for my travels to stay protected.
My favorite companies that offer the best coverage and rates are:
- World Nomads (best for all-around)
- Safety Wing (best for frequent travelers)
Xx, Jessica
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Travel Itinerary Template
Easily create a concise summary of your travel plans using our free Travel Itinerary Template for Excel or Word. List your flight, transportation, lodging, meeting times and other activities so that you can get the information quickly while you're on the go. It includes a place to add hyperlinks, so you can link to maps or your flight's check-in page. Save the spreadsheet onto your mobile device (using OneDrive or whatever you prefer) so that you can access it easily. You may also want to print a paper copy just in case.
Other Versions
License : Private Use (not for distribution or resale)
Authors: Jon Wittwer , Jim Wittwer, and Laura Cutler
Description
This travel itinerary template allows you to keep the many different and important trip details in one place. Details like confirmation numbers, flight times, meeting times and locations, car rental and hotel locations, and more. It is organized in a way that flows nicely with the actual trip: leaving on a flight, renting a car once you arrive, checking in at your hotel, attending meetings and events and then flying back home. It's an effective solution when planning a trip for yourself, your boss or fellow employee.
Create a Vacation Itinerary
We tried to design this to make it easy to customize. For example, if you are going on a vacation instead of a business trip, you could change the "MEETINGS" section to "ACTIVITIES" and then list some of the possible activities you could do while on your trip.
Instead of "Topic" and "Room" as labels you could add "Cost" and "Hours" to note how much an activity would cost and what hours the museum, store, or attraction is open.
Travel Tips and Resources
- Check the Weather!! at wunderground.com - This is a pretty cool travel planner by Weather Underground that will show you the weather during your trip. Use whatever weather app you prefer, but remember to check the weather.
- Tips for Traveling Abroad at travel.state.gov - This is an important checklist to use if you are traveling out of the country.
- Check with Big Brother at tsa.gov - Flying? Check TSA's rules and remember to leave the key-ring pocket knife that you got for Christmas at home.
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Travel Itinerary Templates
- September 12, 2024
- By Admin: admin
- Comments: Comments off
Whether you are going on a pleasure trip or a business tour, it is always a good idea to make reservations in advance. A Travel Itinerary Template is quite helpful in preparing a general guideline about your trip. How and when you will move from one place to another, where you will stay, and what will be your agenda for each day? However, the unpredictable element of a trip is what makes it exciting. So when writing your itinerary, you should balance between knowing what to expect and leaving things to chance.
Travel Itinerary Guidelines
The first step is to gather as much information as you can about the place you are visiting about the hotels, places to visit, places where you can taste the local delicacies, and the local mode of transport. Get on the internet and compile lists. Contact any friends you have in the area. Talk to people who have visited the place earlier. Once you have gathered all the information you need, you will have to organize it.
There are always more options available than time to avail them. Make a list of things you would like to do. Then sort them into 3 categories:
Base the division on your personal likes and dislikes. If you are traveling in a group, you will have to consider the likes and dislikes of others too. Leave enough room for last-minute changes based on recommendations you get on the spot or because one or the other option is unavailable.
Rest and Relaxation
In your eagerness to make the best of your trip, don’t forget to leave time for rest and relaxation especially if your trip is for pleasure. On a business trip, you have to follow the agenda set by the office.
Local Travel Time
Make allowances for local travel. When you put down the time you would visit the various spots, allow for time spent on travel. It is difficult to estimate the time required for travel from one place to another in an area that is unfamiliar to you because of the time you would spend arranging transport and locating spots. Allow for plenty of time between visits.
Allow for long meal times. This is particularly true if you are on a vacation. When you are on vacation, you would not like to be up at dawn. You would like to eat leisurely and dawdle over dessert and coffee. It may even happen that after you have had a good lunch, you may just want to laze around rather than go visit a tourist spot. Allow for all this in your itinerary.
Keep Your Perspective
Don’t get trapped by your itinerary. The object is not to see how many spots you can cover, but how much you enjoy yourself. While it is a good idea to gather information and be prepared, don’t be too rigid. Have your travel and stay arrangements in place so that you don’t waste too much time on those. The rest you can keep flexible to change as required.
Keep Your Itinerary
Your itinerary should include:
- Details about your travel arrangements.
- Information about your stay with addresses and contact numbers of hotels.
- Details about your sightseeing.
- Your home address and contact numbers.
Always keep a copy of your itinerary with you so that you are never at a loss for what to do next.
Free Travel Itinerary Templates
Here is a preview of this Travel Itinerary Template that can help anyone in creating their own Travel Itinerary quickly.
Download the link for this Travel Itinerary Template.
Preview of this Travel Itinerary Template that can help anyone in creating their own Travel Itinerary quickly.
Free Travel Itinerary Templates
Free travel itinerary templates you can use for your next trip. Download, customize to your needs, and hit the road.
- 01. 8 Travel Itinerary Templates
- 02. What is an itinerary template?
- 03. What elements make a good itinerary template?
- 04. Plan your trip effortlessly with Clockify
8 Travel Itinerary Templates
Based on your specific needs and preferences, you can select your favorite free itinerary template, save time, and streamline your travel planning.
In the section below, you will find 8 travel itinerary templates, including:
- Business Travel Itinerary Template,
- Meeting Agenda Itinerary Template,
- Vacation Travel Itinerary Template,
- Plane Ticket Itinerary Template,
- Multi-city Flight Itinerary Template,
- Travel Day Planner Itinerary Template,
- Travel Planning Checklist Itinerary Template, and
- Event Planning Itinerary Template.
To be able to use any of the ready-made templates listed below, all you need to do is click on the template you would like to use, and click on the Make a copy button. This refers to both Google Sheets and Google Docs formats of the templates.
Business Travel Itinerary Template
Business Travel Itinerary Template is a ready-made solution you can use to organize your business trip to the smallest detail and hit the road at peace.
⏬ Download a Business Travel Itinerary Template in Google Sheets
⏬ Download a Business Travel Itinerary Template in Google Docs
⏬ Download a Business Travel Itinerary Template in PDF
⏬ Download a Business Travel Itinerary Template in Excel
⏬ Download a Business Travel Itinerary Template in Word
Who should use the Business Travel Itinerary Template?
This template is ideal for everyone who finds business travels stressful and they’d like to invest minimum time in preparation and organization.
How to use the Business Travel Itinerary Template?
After you download your preferred version of the template (Google Sheets, Google Docs, PDF, or Excel), start by filling out details such as:
- Your trip’s flight details (dates, time, departures, arrivals, etc.),
- Car rental info (if you are renting one),
- Hotel info, and
- The activities you plan to do during your trip.
Meeting Agenda Itinerary Template
If you are going on a business trip, you’ll probably need to take a meeting agenda with you. That’s where a Meeting Agenda Itinerary Template comes handy, helping you present yourself in a professional manner.
⏬ Download a Meeting Agenda Itinerary Template in Google Sheets
⏬ Download a Meeting Agenda Itinerary Template in Google Docs
⏬ Download a Meeting Agenda Itinerary Template in PDF
⏬ Download a Meeting Agenda Itinerary Template in Excel
⏬ Download a Meeting Agenda Itinerary Template in Word
Who should use the Meeting Agenda Itinerary Template?
This template can help business people hold smooth and efficient meetings, while having everything they need in one place. Leaders, chairmen, managers, HR specialists can all benefit from this template.
🎓 How to stay focused during a work meeting
How to use the Meeting Agenda Itinerary Template?
This template makes sure your meeting agenda is prepared well in advance. After you make a copy of the template, you can find all the necessary details related to holding a meeting successfully — meeting time, purpose, participants, topics, and more. You will see a checklist at the bottom of this template where you add any other necessary information you don’t want to forget about your meeting.
Vacation Travel Itinerary Template
The Vacation Travel Itinerary Template is an easy-to-use document that will help you simplify your trip planning process and make the most of your trip.
⏬ Download a Vacation Travel Itinerary Template in Google Sheets
⏬ Download a Vacation Travel Itinerary Template in Google Docs
⏬ Download a Vacation Travel Itinerary Template in PDF
⏬ Download a Vacation Travel Itinerary Template in Excel
⏬ Download a Vacation Travel Itinerary Template in Word
Who should use the Vacation Travel Itinerary Template?
Frequent fliers, those who are preparing for their yearly vacation, or even travel agencies may make use of this template. Independent travelers can organize their trips to the smallest details thanks to this template, while travel agencies can hand the templates out to their travelers for better understanding and organization of the trip, too.
How to use the Vacation Travel Itinerary Template?
The Vacation Travel Itinerary Template includes all the relevant information regarding your future travel plans, including the destination, time and date, costs, activities, etc., which you can add for seamless travel.
🎓 PTO vs. Vacation: What Is the Difference?
Plane Ticket Itinerary Template
The Plane Ticket Itinerary Template helps travel agencies, airlines, or booking companies streamline the process of crafting plane ticket itineraries, so you don’t forget any details regarding your passengers’ flight.
⏬ Download a Plane Ticket Itinerary Template in Google Sheets
⏬ Download a Plane Ticket Itinerary Template in Google Docs
⏬ Download a Plane Ticket Itinerary Template in PDF
⏬ Download a Plane Ticket Itinerary Template in Excel
⏬ Download a Plane Ticket Itinerary Template in Word
Who should use the Plane Ticket Itinerary Template?
Travel agencies, airlines, or booking companies can use this template to help them craft their unique plane tickets.
The template is suitable for both domestic and international travels.
Note: This template is not a real airline ticket and cannot be used by physical entities (individuals) for the purpose of using it as a real plane ticket.
How to use the Plane Ticket Itinerary Template?
You can use this template as a great guidance tool that will make sure you don’t forget any important details while crafting a perfect plane ticket for your passengers’ flight.
All you need to do is fill out the required fields in the template regarding your passengers’ flight (and other details), download or print out the completed template, and hand it to your passengers. You can see the Plane Ticket Itinerary Template in different formats, and hopefully you will find one that fits your needs.
Multi-city Flight Itinerary Template
Multi-city Flight Itinerary Template is a handy option whenever you book a flight with multiple stops, and you want to make sure your trip goes as planned.
⏬ Download a Multi-city Flight Itinerary Template in Google Sheets
⏬ Download a Multi-city Flight Itinerary Template in Google Docs
⏬ Download a Multi-city Flight Itinerary Template in PDF
⏬ Download a Multi-city Flight Itinerary Template in Excel
⏬ Download a Multi-city Flight Itinerary Template in Word
Who should use the Multi-city Flight Itinerary Template?
This template is perfect for travelers who enjoy across-countries trips and need a well-crafted itinerary to make their trip laid-back and smooth.
How to use the Multi-city Flight Itinerary Template?
You can use this itinerary template when you book flights with multiple stops, and go from Point A to B and on to C, D, etc. For instance, you want to add more cities to your trip and fly from London to Paris, hop to Moscow or Rome, and end up in Dubai. This template provides you with all the necessary details about each of your flights — departures, arrivals, seat info, and more. With the Multi-city Flight Itinerary Template, you will be able to plan a trip with as many as 6 different flights at once!
Travel Day Planner Itinerary Template
Travel Day Planner Itinerary Template is a great option if you want to make the best use of your time while traveling and come up with a timeline with all the activities and events you want to attend during each day of your trip.
⏬ Download a Travel Day Planner Itinerary Template in Google Sheets
⏬ Download a Travel Day Planner Itinerary Template in Google Docs
⏬ Download a Travel Day Planner Itinerary Template in PDF
⏬ Download a Travel Day Planner Itinerary Template in Excel
⏬ Download a Travel Day Planner Itinerary Template in Word
Who should use the Travel Day Planner Itinerary Template?
Anyone who wants to make each of their days while on a trip count. Frequent fliers or beginner travelers can make use of this wonderfully crafted itinerary.
How to use the Travel Day Planner Itinerary Template?
Simply make a copy of the template (as with any of the templates in this text), plan the entire day of your trip to the smallest details, download or print it, and you are ready to go!
You can follow the same principle for each day of your visit (if your trip lasts for 10 days for instance, you can download 10 of these templates for each day of your trip).
Travel Planning Checklist Itinerary Template
Travel Planning Checklist Itinerary Template helps you make sure you tick off important things from your checklist and not forget about your to-dos before you hit the road.
⏬ Download a Travel Planning Checklist Itinerary Template in Google Sheets
⏬ Download a Travel Planning Checklist Itinerary Template in Google Docs
⏬ Download a Travel Planning Checklist Itinerary Template in PDF
⏬ Download a Travel Planning Checklist Itinerary Template in Excel
⏬ Download a Travel Planning Checklist Itinerary Template in Word
Who should use the Travel Planning Checklist Itinerary Template?
Whether you are a frequent flier, first-time traveler, going on a long trip or just for a few days — a simple checklist may do wonders for you!
This itinerary may serve you well whether you are traveling for business or pleasure.
How to use the Travel Planning Checklist Itinerary Template?
Simply download a copy of this template and start writing things down! You can make notes about all the things you don’t want to forget, whether that’s a passport, important medicine, boarding passes, confirming your days off with the HR department, delegating a task to a teammate, etc.
Event Planning Itinerary Template
This Event Planning Itinerary Template may come in handy when organizing an event to be able to ensure efficiency and transparency in your planning.
⏬ Download an Event Planning Itinerary Template in Google Sheets
⏬ Download an Event Planning Itinerary Template in Google Docs
⏬ Download an Event Planning Itinerary Template in PDF
⏬ Download an Event Planning Itinerary Template in Excel
⏬ Download an Event Planning Itinerary Template in Word
Who should use the Event Planning Itinerary Template?
This template may serve you well whether you are organizing a conference, workshop, seminar, product launch, and similar. Event planners can also use this template to track how many attendees are present during an event.
🎓 Attendance Tracking — How to Track and Check Attendance
How to use the Event Planning Itinerary Template?
Using this template is very straightforward — after you make a copy of it, you can:
- State all the basic info about your event and start breaking it down into smaller segments,
- Schedule the exact time for each of your planned activities during the event,
- Add expenses,
- Name a supervisor for each activity,
- Add attendees, and
- Make notes for any additional info you wish to point out (optional).
You can even share this itinerary with your team members to keep them in the loop at all times during the event.
What is an itinerary template?
An itinerary template is a ready-made template that you can use to better organize and schedule your activities during a trip, event, meeting, and similar.
Itinerary templates include useful information, such as hotel bookings, flight info, rental info, and other (depending on the type of itinerary). Also, itinerary templates may contain checklists for faster and smarter planning and packing for your trip.
What elements make a good itinerary template?
A good itinerary template is the one that includes as many details as possible and helps you make the most of your travel experience.
That’s why, while creating our itinerary templates, we made sure we covered the following elements:
- Transportation information — no matter which transportation means you choose for your trip, don’t forget to include transportation details such as the flight, departures, arrivals, car rental info, and others.
- Accommodation information — booking a place to stay before you travel is of the utmost importance. That’s why, your travel itinerary must include details about your stay such as check-in and check-out times, location of the accommodation, address, etc.
- Activities — it’s most likely that you will want to include certain activities in your trip, no matter if you travel for business or pleasure. Squeezing in some sightseeing while on a business trip or making a thorough plan for your road trip throughout Europe, organizing everything before the actual trip is a wise thing to do.
- Things to bring along — whichever the reason for your trip, you certainly don’t want to forget to take a passport or an ID with you, a charger, credit cards, or any other thing you find crucial for your travel.
- Checklists — a perfect travel itinerary must contain a simple checklist as an essential tool for any traveler out there. Checklists make sure you have a laid-back, yet organized trip.
- Expenses — planning a trip is much easier when you have a thought-out travel budget. This way, you can keep track of your expenses and prevent overspending, too.
Plan your trip effortlessly with Clockify
Now that you’ve successfully gone through every detail regarding your trip, there’s only one more thing left — managing and tracking your PTO!
Managing your PTO balance and accruals helps you plan your time better, especially when going on a trip.
With Clockify, planning your trip has never been easier.
Time off functionalities in Clockify
Clockify’s Time off feature allows you to:
- Request time off easily,
- See your teammates’ PTO calendar, and
- Track balance and accruals (see balance history, pending and approved requests, and more).
To request time off for your next trip, simply click on the Request time off button in the upper right corner, choose a time period while you will be out of the office, state a reason in the Note section, and click Submit.
Requesting time off in Clockify
Right after you enter the time period for your absence, you’ll see that the app will automatically deduct those days from your balance and show you a new balance (Total: 9.00d from the screenshot).
As easy as that!
Clockify streamlines your PTO requests while you can enjoy your well-deserved vacations.
Try Clockify today for free.
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- Printable Puzzles
- Word Search
Travel Word Search Template
Description:
This exciting puzzle takes you on a journey through the world of Travel, featuring words related to destinations, adventures, and modes of transportation. Search for terms like passport, suitcase, airplane, and sightseeing as you explore the thrill of discovering new places. Each word brings the joy of travel to life, making this word search a fun and interesting game.
Product Features:
- Three Difficulty Levels
- Customizable Grid Size
- Travel-Themed Words
Embark on a journey around the world with this engaging word search, perfect for travel lovers, aspiring explorers, and anyone with a sense of adventure!
Printing layout and cutting marks preview
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Customer reviews
Lots of templates available with some specialized styles. I've been hooked for a while now!
Purchased item:
I love it. It’s so organized and helpful.
Make sure you log into Etsy to download load. However the planner is very customisable and easy to use once on the Kindle. Transferring to the kindle from your device is simple via the kindle app.
It was a Good purchase
Very useful. A little difficult to navigate, but once you figure it out there is so much to choose from.
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Try out an itinerary for fun family vacations, week-long road trips, conferences or business meetings. For day-to-day events, consult a planner template to lay out the ideal activity flow and make sure you haven't accidentally double-booked yourself. Maybe planning ahead of time will inspire you to take on a new travel adventure, or perhaps ...
34 Free Travel Itinerary Templates (Word, Excel & PDF) Free travel itinerary templates: Your itinerary refers to your journey's more detailed plan. Usually, highlights some places to be visited and the travel plan. By having itinerary templates, you will benefit from having the travel arrangement in one location for easier referencing and ...
All the itineraries are available to download as an image, Word document, Excel spreadsheet, or a typeable PDF file. This travel itinerary template has a list of places to visit but no car rental. Business Trip. Word. Typeable PDF. Image. Spreadsheet (Excel) This itinerary template has a section for a car rental. Word.
Professionally Made Content and Beautifully Designed. Instant Download & 100% Customizable. Embark on an organized journey with itinerary templates from Template.net, available for free in Word. Whether for business trips, bachelorette parties, or cruises, find descriptive or basic formats with sample designs maximize your trip time efficiently!
A trip planner template is intended to assist create the ideal schedule. It makes the planning of your upcoming travel a complete joy. Traveling requires balancing a lot of things. Whether you are going away for a weekend trip or going places across the globe. It is great to have a travel itinerary template that makes things easier.
Click on the image below to download a free version of this trip itinerary template containing actual details from a visit to Iceland in Google Sheets. This image links to a read-only document. To copy it, click File from the main menu and select Copy. Doing this will create a copy of the document on your Google Drive.
Free Itinerary Templates. We offer a collection of free itinerary templates for any of your needs. You can find travel, birthday, vacation, wedding, and other sample itinerary templates on this page. Choose your editable and printable option, customize or fill it in, and use it for free or with a premium subscription. Subject.
Download customizable travel itinerary templates for business and vacation. Plan trips and create detailed itineraries with free Excel, Word, PDF, and Google Docs templates. ... and meetings or events with this business travel itinerary. You can plan for multiple travel dates, and the template is designed with alternating colors for an easy-to ...
With our user-friendly and easily editable templates, you can effortlessly modify the layout, add or remove sections, and personalize the design to suit your preferences. In addition to their flexibility, our Itinerary Templates prioritize clarity and organization. We believe that a well-structured itinerary contributes to a smoother travel ...
With the downloadable Word, Excel, and PDF travel itinerary templates provided, you can now quickly put together a planned agenda for any trip. Simply input your destinations, dates, bookings, and activities into these ready-made templates. Keep your chosen itinerary template on hand as you finalize reservations and make travel arrangements.
These Include Travel Templates, Daily Itinerary Templates, Vacation Itinerary Templates, and Many More! Available In Microsoft Word and Excel Spreadsheets Formats; Download Now. ... This is for us to stay guided and organized all throughout the travel. An itinerary planner consists of the landmarks or places we plan to visit. Aside from that ...
Use this itinerary template to help you create an organized meeting agenda, keep everyone in the loop ahead of the meeting, and promote open discussion among all participants, which can lead to stronger decisions and better outcomes. Download this Template. 9. Excel Vacation Itinerary Template.
42+ Itinerary Templates Free Microsoft Word Documents Download. Every perfectionist will know the countless benefits of creating and maintaining an itinerary.It is a lot like a format of timetable, a better and more comprehensive version of a to do lists templates.An itinerary is also described as a travel plan; for example, if you are planning a vacation, then you need to plan the entire tour ...
How to Use the Travel Itinerary Template. The Itinerary Planner tab is designed for you to write over my prompts. Where you see the words "insert" is the location for each data field. You can find my Example Itinerary on the final tab to give you an idea of what a finalized itinerary will look like.. Always start with your flight details.Once you know your full dates, add in your departing ...
Download a free itinerary template for Microsoft Excel® & Word® - Updated 8/30/2021. Easily create a concise summary of your travel plans using our free Travel Itinerary Template for Excel or Word. List your flight, transportation, lodging, meeting times and other activities so that you can get the information quickly while you're on the go.
Travel templates. From planning before they say "bon voyage" to sharing your adventures upon your return, these customizable templates will help you enjoy every facet of your globetrotting travel hobby. Craft custom travelogues, albums for print or social, and more keepsakes. Category. Color. Create from scratch. Show all.
Here is a preview of this Travel Itinerary Template that can help anyone in creating their own Travel Itinerary quickly. Download the link for this Travel Itinerary Template. Whether you are going on a pleasure trip or a business tour, it is always a good idea to make reservations in advance. A Travel Itinerary Template is quite helpful in ...
Utilize AFFiNE free travel itinerary planner template to organize and plan your perfect vacation. Use AFFiNE template to keep track of your itinerary, travel planning, and trip budget all in one place. With this trip planning template, you can easily organize your travel details, flight times, airline information, and much more. 2.
Multi-city Flight Itinerary Template, Travel Day Planner Itinerary Template, Travel Planning Checklist Itinerary Template, and; Event Planning Itinerary Template. To be able to use any of the ready-made templates listed below, all you need to do is click on the template you would like to use, and click on the Make a copy button.
This exciting puzzle takes you on a journey through the world of Travel, featuring words related to destinations, adventures, and modes of transportation. Search for terms like passport, suitcase, airplane, and sightseeing as you explore the thrill of discovering new places. Each word brings the joy of travel to life, making this word search a fun and interesting game. Product Features: